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Filing Manager Jobs in Madison, WI (NOW HIRING)

Varsity Tutors

Basic Computer Literacy Tutor

Madison, WI · Remote

$40/hr

Deep knowledge of computer hardware basics, operating system navigation, file management, internet browsing, email usage, word processing, basic spreadsheets, online safety, and digital communication ...

InsCipher

Tax Associate

Whitewater, WI · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Whitewater, WI · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Madison, WI · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Madison, WI · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

Sterling Lawyers

Paralegal

Madison, WI · On-site

$47K/yr

Provide support to at least two attorneys, managing family law cases from start to finish * Draft, e-file, and serve pleadings, subpoenas, discovery requests/responses, and pre-trial materials ...

Workforce Solutions, LLC

Design Engineer

Monona, WI · On-site

... file management skillsSolid communication skills with the ability to explain technical conceptsERP system experience (such as Odoo) is a plus2+ years of experience in a manufacturing, design, or ...

Wyldcanna

Tax Manager

Oregon, WI · On-site

$115K - $145K/yr

Oversee preparation, review and filing of federal, state, local, and industry‑specific tax ... Manage sales, use, excise, franchise, property, payroll and other applicable tax filings. * Monitor ...

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All JobsFiling JobsFiling Manager JobsFiling Manager Jobs in Madison, WI

Filing Manager information

What does a filing manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What are some common challenges faced by a filing manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.

What are the key skills and qualifications needed to thrive as a filing manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What are the responsibilities of a filing manager?

A filing manager is responsible for organizing, maintaining, and securing physical and electronic records within an organization. They develop filing systems, ensure records are easily retrievable, and comply with data retention policies, often using document management software. Attention to detail and knowledge of record-keeping standards are essential for this role.

What are the most commonly searched types of Filing jobs in Madison, WI?

The most popular types of Filing jobs in Madison, WI are:

Filing Manager jobs near you

Full Time Administrative Assistant

Madison, WI

Elderspan Management, LLC
Health Care and Social Assistance • 201 - 500 employees
Learn more about Elderspan Management, LLCexternal

$20/hr

Full-time

Medical, Dental, Retirement, PTO

Re-posted yesterday

Job description

ElderSpan Management has a unique opportunity for a dynamic, detail-oriented, organized and servant-minded person to join our team in the Madison business office as an Administrative Assistant!

Shift: Other, See Hours
Hours:Generally 8am-4pm Monday-Friday
Salary Range:$20/hr + Based on Experience

Administrative Assistant responsibilities include (but are not limited to):

  • Answer phones and direct calls as appropriate.
  • Respond to emails from all customers (i.e. staff, facilities, vendors, etc.)
  • Process outgoing and incoming mail.
  • Order and distribute supplies.
  • Collect, enter and distribute data (i.e. WCCEAL, postage usage, lease renewal reports, discharge surveys, etc.)
  • File, manage file storage and retention.
  • Assist with new resident files and correspondence.
  • Keep the office area and staff kitchen clean and neat.
  • Support office staff as directed.

What qualities are we looking for in an Administrative Assistant?

  • 2 years working in a clerical role, required.
  • Intermediate computer skills, required.
  • 2 years working with seniors, preferred.
  • Adaptability, flexibility and team-oriented mindset, required.
  • Attention to detail and keen organization skills, required.
  • Ability to understand and follow written and verbal instructions in English, required.

What benefits would the Administrative Assistant receive?

  • Competitive base wage
  • Flexible scheduling and hours to promote work/life balance
  • Health and dental insurance
  • 401(K) plan
  • Paid Time Off
  • Visit our Career Center for an extensive list!