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Filing Manager Jobs in Madison, WI (NOW HIRING)

The Caring Center/Verona Montessori House

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Administrative Assistant

Verona, WI · On-site

$18 - $22/hr

Maintain staff & student files * Manage inventory (food, cleaning & school supplies) * Assist with enrollment & registration process * Manage social media presence Ideally, we are looking for a ...

The Caring Center/Verona Montessori House

Be Seen First

Administrative Assistant

Verona, WI · On-site

$18 - $22/hr

Maintain staff & student files * Manage inventory (food, cleaning & school supplies) * Assist with enrollment & registration process * Manage social media presence Ideally, we are looking for a ...

Jetro Restaurant Depot

Receiving Manager

Monona, WI · On-site

$17.50 - $18.09/hr

Receiving Manager Department: Receiving Supervisor: AssistantBranch Managers/Branch Manager FLSA ... Record and file all incoming and outgoing Purchase Orders. * Ensure Goods Received Book (GRB) and ...

Novalink Solutions LLC

IT Project Manager

Madison, WI

$78 - $85/mo

Contractor will work with library system to properly file for discounts in the USAC portal to ... IT project management; Minimum 5 years of experience working in E-rate; knowledge of state of MS ...

TeamSoft

Office Manager

Middleton, WI · On-site

$60K/yr

Office Manager Location: Middleton, WI (onsite 4-5 days/week) Start Date: July 13th Duration: 3-6 ... Collaborate with outside partners providing various support services, including HR and tax filing ...

TeamSoft

Office Manager

Middleton, WI · On-site

Office Manager Location: Middleton, WI (onsite 4-5 days/week) Start Date: July 13th Duration: 3-6 ... Collaborate with outside partners providing various support services, including HR and tax filing ...

Park Lawn Corporation

Administrative Assistant

Madison, WI · On-site

$18.25 - $24.50/hr

High degree of proficiency in local and virtual data management tools (Internet, Dropbox, Microsoft file management structure). * High level of proficiency in Microsoft Office Suite (Outlook, Word ...

Park Lawn Corporation

Administrative Assistant

Madison, WI · On-site

$18.25 - $24.50/hr

High degree of proficiency in local and virtual data management tools (Internet, Dropbox, Microsoft file management structure). * High level of proficiency in Microsoft Office Suite (Outlook, Word ...

Park Lawn Corporation

Administrative Assistant

Madison, WI · On-site

$18.25 - $24.50/hr

High degree of proficiency in local and virtual data management tools (Internet, Dropbox, Microsoft file management structure). * High level of proficiency in Microsoft Office Suite (Outlook, Word ...

Park Lawn Corporation

Administrative Assistant

Madison, WI · On-site

$18.25 - $24.50/hr

High degree of proficiency in local and virtual data management tools (Internet, Dropbox, Microsoft file management structure). * High level of proficiency in Microsoft Office Suite (Outlook, Word ...

Acosta

Area Manager

Madison, WI · On-site

$50K - $55K/yr

The Area Manager is responsible for the management and development of a group of Retail Service ... Lift and carry light items (e.g., files, office supplies, laptops, typically 20+ pounds) * Reach ...

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Filing Manager information

What is the 3 month rule for jobs?

The 3 month rule for a Filing Manager typically refers to a probationary period of three months during which employee performance and fit are evaluated. This period allows employers to assess skills, accuracy, and reliability before confirming permanent employment or considering further training. It is common for job roles to have such trial periods to ensure suitability for the position.

What does a Filing Manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What does a file manager do?

A filing manager is responsible for organizing, maintaining, and retrieving physical or digital files within an organization. They ensure that documents are properly labeled, stored securely, and easily accessible, often using filing systems or management software. Strong organizational skills and attention to detail are essential for this role.

What are the key skills and qualifications needed to thrive as a Filing Manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What are some common challenges faced by a Filing Manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.

What job makes $1,000,000 a year?

Filing managers typically do not earn $1,000,000 annually. High-earning roles that can reach this level include CEOs, investment bankers, and successful entrepreneurs, often requiring extensive experience, leadership skills, and significant responsibility. Such salaries are usually associated with executive positions or business ownership rather than standard managerial roles.

What manager jobs make the most money?

Among management roles, executive positions such as Chief Executive Officer (CEO), Chief Operating Officer (COO), and Chief Financial Officer (CFO) tend to have the highest salaries. Other high-paying management jobs include IT managers, engineering managers, and sales managers, especially in large organizations or specialized industries. Salaries often depend on experience, industry, and company size.
What are the most commonly searched types of Filing jobs in Madison, WI? The most popular types of Filing jobs in Madison, WI are:
Filing Manager jobs near you

Administrative Assistant

The Caring Center/Verona Montessori House

Verona, WI • On-site

$18 - $22/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 8 days ago

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Job description

We are looking for the right individual to add to our administrative team! We pride ourselves on a long history of professional leadership in our field and a reputation for building strong relationships with our families.

An ideal candidate should posses a blend of office assistance proficiency, and a warm, family-centered approach. Candidates should be able to collaborate with a diverse teaching staff and be committed to providing quality environments for children.

This position is open due to a retirement.

Duties:

  • Maintain staff-to-child ratios (track daily attendance)
  • Complete state immunization audits
  • Log incident & accident reports
  • Sub in classrooms when necessary
  • Schedule staff
  • Greet families & visitors
  • Parent communication: Answer emails & phone calls
  • Maintain staff & student files
  • Manage inventory (food, cleaning & school supplies)
  • Assist with enrollment & registration process
  • Manage social media presence

Ideally, we are looking for a candidate that has a Wisconsin Department of Public Instruction (DPI) teaching certificate. Other bonuses would be:

  • Familiarity with Wisconsin Childcare Licensing & Regulations
  • Childcare management software (Procare & Brightwheel)
  • Experience with digital platforms (Jotform & Mailchimp)

Company Description

The Caring Center was established in 1972 by Thelma Peters, and we take great pride in having been a part of our community for over 54 years. We are located in Verona, Wisconsin--a small but growing town only minutes away from Madison, Wisconsin. Throughout our center, we have Montessori influences, but we wanted to give our community access to the Montessori Way. In the fall of 2007, we opened the first Montessori program in Verona, Wisconsin.
Our center strongly believes in the importance of adapting our environment and curriculum for specific individuals or groups to empower children to take leadership in their learning. We have a very deep appreciation for creating a family feel of openness and respect in all of our classrooms.
If you are interested in joining a like-minded admin team, please apply!