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Filing Assistant Jobs in Fallbrook, CA (NOW HIRING)

ABM

Administrative Assistant

Temecula, CA

$18 - $24/hr

... filing, data entry, ordering supplies, payroll assistance and will perform any additional duties as ... Assistant Account Manager as needed. Pay: 25.00/hr The pay listed is the salary range for this ...

ABM Industries, Inc.

Administrative Assistant

Temecula, CA · On-site

$18 - $24/hr

Maintain files and documents organized for easy management access. * Mail checks for hourly ... Conduct MVR checks. * Assist with Tag Pricer, & Corrigo Work Orders. * HR Related Functions * Post ...

REESE LAW GROUP APLC

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Legal Assistant

Carlsbad, CA · On-site

$18 - $20/hr

Legal Assistant ~ $18.00 to $20.00 per hour Summary Reese Law Group is a law firm located in ... This position is responsible for assisting the litigation department with mailings, filings ...

REESE LAW GROUP APLC

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Legal Assistant

Carlsbad, CA · On-site

$18 - $20/hr

Legal Assistant ~ $18.00 to $20.00 per hour Summary Reese Law Group is a law firm located in ... This position is responsible for assisting the litigation department with mailings, filings ...

Ascend

Resident Administrator

San Marcos, CA · On-site

$17 - $18/hr

Maintain office filing system including vacancy files * Assist new residents with move-in procedure * Update and maintain applicant database * Organize and review files for accuracy * Assist with ...

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Integr8staff

Patent Legal Assistant

San Diego, CA · Hybrid

Oversee and organize documents, files, and emails and ensure they are properly filed in First-to ... USPTO. Assist with drafting reporting letters for USPTO mail File US Powers of Attorney for ...

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a Filing Assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

How to become a filing clerk?

To become a filing clerk, candidates typically need a high school diploma or equivalent. Relevant skills include organization, attention to detail, and familiarity with office equipment or filing systems; some positions may require basic computer skills. On-the-job training is common, and experience in administrative or clerical work can be beneficial.

What are Filing Assistants?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges Filing Assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What is the job description of a filing assistant?

A filing assistant is responsible for organizing, maintaining, and retrieving physical or electronic documents within an office or records management system. They ensure files are accurately labeled, stored securely, and easily accessible, often using filing cabinets or digital management tools. Attention to detail and knowledge of record-keeping procedures are essential for this role.

Is a file clerk a stressful job?

A filing assistant or file clerk role generally involves organizing, maintaining, and retrieving physical or digital files, which can be repetitive but typically is not highly stressful. The job environment is usually quiet and routine, though workload fluctuations or tight deadlines can contribute to stress levels for some workers.

What does a filing clerk do?

A filing clerk is responsible for organizing, maintaining, and retrieving physical or electronic documents and records within an office or organization. They ensure files are properly labeled, stored securely, and easily accessible, often using filing cabinets or digital management systems. Attention to detail and knowledge of record-keeping procedures are important for this role.
What cities near Fallbrook, CA are hiring for Filing Assistant jobs? Cities near Fallbrook, CA with the most Filing Assistant job openings:
Filing Assistant jobs near you
Administrative Specialist (Entry Level)

Administrative Specialist (Entry Level)

Kros-Wise

San Diego, CA • On-site

$21 - $25/hr

Full-time

Posted 12 days ago

Job description

Kros-Wise is looking for an Administrative Specialist for our customer located in San Diego, CA. You will become part of a team of professionals providing direct customer support.
Perform general administrative and clerical duties which include but are not limited to:
-Perform word processing on technical documents and materials using available Windows based software
-Maintain Program Manager and Deputy Program Manager's calendar
-Travel Management and experience with DTS.
-Maintain TWMS Accounts
-Build and Maintain Sharepoint
-Record Meeting minutes for Staff meetings
-Receive phone calls, emails, and facsimiles Word Processing duties
-Typing memos, letters, and prepare various documents using Microsoft Office Suite
-General clerical duties to include forms updates, proofreading documents, and filing
-Assist Program Manager with preparation and delivery of monthly deliverables to the customer
-Maintain customer deliverable schedule
-Other duties as assigned
Position Requirements
Experience Requirements:
- Must has an Active Secret Clearance
- Must have a minimum of three years experience in word processing
- Well versed in Microsoft Office products, including Outlook, Word, Excel, PowerPoint, is required; knowledge of MS Access is a plus
- Editing and reformatting written or electronic drafts
- Transcribing reports, analysis, meeting notes, or similar material
- Knowledge of technical terminology and office terminology, practices
- Aptitude to acclimate to new subjects quickly
Educational Requirements:
- High School/Technical School Diploma or GED certificate

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