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Filing Assistant Jobs in Chicago, IL (NOW HIRING)

Smart Resources, Inc

Recruiting Coordinator

Oak Brook, IL

$20.25 - $27/hr

... client files Assist in the preparation, distribution and filing of requests for proposals (RFP's) and applicable quarterly reports as they apply to specific clients Run Monday morning reports in ...

Compass Group

ADMINISTRATIVE ASSISTANT

Chicago, IL · On-site

$24.50/hr

Maintain confidential personnel files. * Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices ...

First Eagle Bank

Portfolio Manager

Hanover Park, IL · On-site

$48.08 - $67.31/hr

Update loan files * Assist in preparation of Watch Report, Board Reports and other reporting as needed * Work with Loan Operations and Deposit Operations to resolve client issues * Fund draw requests

Cna

Corporate Paralegal

Chicago, IL · Hybrid

$47K - $78K/yr

The Chicago Corporate Office for CNA Insurance is looking for an experienced Paralegal with insurance experience to assist with regulatory filings, research and general corporate matters. Essential ...

Posted today

First Eagle Bank

Portfolio Manager

Hanover Park, IL · On-site

$48.08 - $67.31/hr

Update loan files * Assist in preparation of Watch Report, Board Reports and other reporting as needed * Work with Loan Operations and Deposit Operations to resolve client issues * Fund draw requests

Kluber Inc

Marketing Coordinator

Aurora, IL · On-site

$55K - $65K/yr

... files Assist with coordinating company membership and sponsorship opportunities Assist in creating company and client interviews and presentations Assist in planning of company and client events ...

Mwe

Professional Development Assistant

Chicago, IL · On-site

$53K - $72K/yr

Maintain program records, participation data, metrics, and electronic files; assist with reporting and data analysis. * Coordinate conference rooms, audio/visual (AV) support, catering, program ...

Scout Partners

Litigation Assistant

Chicago, IL · Hybrid

$65K - $75K/yr

... file documents in Illinois state courts, appellate courts, and federal courts while ensuring ... Assist with discovery, document production, and preparation of pleading and discovery templates • ...

Stenograph

File Processing Coordinator

Downers Grove, IL · On-site

$15/hr

File Processing Coordinator Stenograph LLC is a world leader in the court reporting industry and ... This provides an opportunity to develop new skills, assist the department in a limited capacity ...

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a Filing Assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

How to become a filing clerk?

To become a filing clerk, candidates typically need a high school diploma or equivalent. Relevant skills include organization, attention to detail, and familiarity with office equipment or filing systems; some positions may require basic computer skills. On-the-job training is common, and experience in administrative or clerical work can be beneficial.

What are Filing Assistants?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges Filing Assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What is the job description of a filing assistant?

A filing assistant is responsible for organizing, maintaining, and retrieving physical or electronic documents within an office or records management system. They ensure files are accurately labeled, stored securely, and easily accessible, often using filing cabinets or digital management tools. Attention to detail and knowledge of record-keeping procedures are essential for this role.

Is a file clerk a stressful job?

A filing assistant or file clerk role generally involves organizing, maintaining, and retrieving physical or digital files, which can be repetitive but typically is not highly stressful. The job environment is usually quiet and routine, though workload fluctuations or tight deadlines can contribute to stress levels for some workers.

What does a filing clerk do?

A filing clerk is responsible for organizing, maintaining, and retrieving physical or electronic documents and records within an office or organization. They ensure files are properly labeled, stored securely, and easily accessible, often using filing cabinets or digital management systems. Attention to detail and knowledge of record-keeping procedures are important for this role.
What are the most commonly searched types of Filing jobs in Chicago, IL? The most popular types of Filing jobs in Chicago, IL are:
What are popular job titles related to Filing Assistant jobs in Chicago, IL? For Filing Assistant jobs in Chicago, IL, the most frequently searched job titles are:
What job categories do people searching Filing Assistant jobs in Chicago, IL look for? The top searched job categories for Filing Assistant jobs in Chicago, IL are:
What cities near Chicago, IL are hiring for Filing Assistant jobs? Cities near Chicago, IL with the most Filing Assistant job openings:
Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Chicago, IL as of July 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.
File Clerk / Record Storage Dept.

File Clerk / Record Storage Dept.

Citadel Information Management, Inc.

Romeoville, IL • On-site

$16.75 - $20.25/hr

Other

Re-posted 4 days ago

Job description

We are seeking a highly organized and dependable Document Processing Associate to assist with various extensive-scale document preparation, records organization, indexing, and data-entry projects, both onsite and at client locations. This position is ideal for someone who enjoys structured work, attention to detail, organization, and working within a professional team environment. Modern file clerks and document processing associates require more than basic filing ability. Strong candidates combine organization, accuracy, consistency, and operational critical-thinking skills to maintain records integrity, confidentiality, and workflow efficiency.

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