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Filing Assistant Jobs in Quebec (NOW HIRING)

$130 - $180/hr

Assistant General Counsel Location: Ottawa, ON, CA The Assistant General Counsel (AGC) is a senior ... Leads the provision of legal services relating to large / complex files within personal areas of ...

I am currently looking for an Assistant Controller for one of my clients, a company in the personal ... files. This position combines accounting, analysis, and support to financial control, offering a ...

I am currently looking for an Assistant Controller for one of my clients, a company in the personal ... files. This position combines accounting, analysis, and support to financial control, offering a ...

Data & Digital Structure: Assist the team in structuring HR data sets and files to support ... administrative efficiencies and future AI model training. * Executive Compensation Support: Partner ...

Assistant(e) contrôleur(e) Lieu : Magog, Québec Poste permanent - Temps plein (40 heures/semaine ... Prepare sales tax returns and related filings; * Contribute to the continuous improvement of ...

Assistant(e) contrôleur(e) Lieu : Magog, Québec Poste permanent - Temps plein (40 heures/semaine ... Prepare sales tax returns and related filings; Contribute to the continuous improvement of ...

Prepare all documents for the sales people; Assist the Branch Manager and the Service Department in ... Send financing files from John Deere Financial to Laval; Submit credit applications for multi-use ...

Prepare all documents for the sales people; * Assist the Branch Manager and the Service Department ... Send financing files from John Deere Financial to Laval; * Submit credit applications for multi-use ...

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a Filing Assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

How to become a filing clerk?

To become a filing clerk, candidates typically need a high school diploma or equivalent. Relevant skills include organization, attention to detail, and familiarity with office equipment or filing systems; some positions may require basic computer skills. On-the-job training is common, and experience in administrative or clerical work can be beneficial.

What are Filing Assistants?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges Filing Assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What is the job description of a filing assistant?

A filing assistant is responsible for organizing, maintaining, and retrieving physical or electronic documents within an office or records management system. They ensure files are accurately labeled, stored securely, and easily accessible, often using filing cabinets or digital management tools. Attention to detail and knowledge of record-keeping procedures are essential for this role.

Is a file clerk a stressful job?

A filing assistant or file clerk role generally involves organizing, maintaining, and retrieving physical or digital files, which can be repetitive but typically is not highly stressful. The job environment is usually quiet and routine, though workload fluctuations or tight deadlines can contribute to stress levels for some workers.

What does a filing clerk do?

A filing clerk is responsible for organizing, maintaining, and retrieving physical or electronic documents and records within an office or organization. They ensure files are properly labeled, stored securely, and easily accessible, often using filing cabinets or digital management systems. Attention to detail and knowledge of record-keeping procedures are important for this role.
What are popular job titles related to Filing Assistant jobs in Quebec? For Filing Assistant jobs in Quebec, the most frequently searched job titles are:
What job categories do people searching Filing Assistant jobs in Quebec look for? The top searched job categories for Filing Assistant jobs in Quebec are:
Infographic showing various Filing Assistant job openings in Quebec as of July 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.
Assistant General Counsel

$130 - $180/hr

Other

Posted yesterday


Job description

Assistant General Counsel

Location: Ottawa, ON, CA

Job Description

The Assistant General Counsel (AGC) is a senior practitioner as well as a team leader and manager, with these responsibilities being of equal importance. The AGC is responsible for providing timely and accurate advice on matters that are of strategic significance to the Corporation (based on size, sensitivity, associated risk, cost), enabling informed, business‑focused decision‑making through clear options and recommendations aligned to enterprise priorities, while ensuring that the team does likewise on any other matter, proactively engaging with business needs and facilitating business outcomes.

The work is complex, as the expectations and challenges of stakeholders both within and outside of the Corporation must be met. Success is measured by the ability to effectively balance these in a manner that prioritizes business outcomes, while proactively supporting the business, strengthening trusted partnerships, and contributing to the Corporation’s strategic goals and objectives.

Achieving more with less is a significant challenge as the Corporation strives to efficiently reduce costs and transform its operations. As a result, the AGC is accountable for balancing the administrative workload while continuing to provide quality and timely legal advice that is responsive to business needs and calibrated to risk and value. The volume of work, especially in respect of labour matters, requires the judicious use of external counsel. Regardless of where in the Corporation budget is for these costs, the AGC is expected to actively manage and optimize the Corporation’s overall external legal spend to ensure alignment with business priorities, cost‑effectiveness, and measurable value.

Job Responsibilities
  1. Provides proactive, sound and effective strategic, risk‑appropriate, business‑focused and decision‑enabling legal advice to all levels of management within the Canada Post Group (subsidiaries as required), to support problem resolution and decision making, including by representing clear options and recommendations to enable the successful operation of the Corporation and achievement of business priorities.
  2. Provides expert advice and coaching to legal professionals within Legal Affairs, including providing a broader / strategic perspective on the files under consideration, so that they are able to deliver the required quality and standard of service required by the Corporation while strengthening business acumen and an outcome‑focused mindset, and improving their own capabilities and knowledge.
  3. Creates a positive work environment and culture, provides clear objectives and performance expectations for subordinates, conducts training and development needs assessments and ensures that team members are provided with the support necessary to deliver against the expectations of their roles and contribute to measurable business outcomes.
  4. Leads the provision of legal services relating to large / complex files within personal areas of expertise and experience, in order to secure outcomes in accordance with the specific objectives determined by the Corporation while balancing risk, speed, and business impact.
  5. Directs the Legal Affairs team to ensure they are capable of meeting client requirements across a broad range of legal fields (e.g. labour law, contracts, franchising, intellectual property, civil litigation), meeting ongoing demand while proactively anticipating issues and opportunities to support problem resolution and decision‑making, and delivering high‑quality, cost‑effective services through flexible and scalable processes aligned to business value creation.
  6. Determines the work priorities and allocation of files to legal professionals to optimize, grow and utilize the available capability, while balancing workloads to achieve timely service delivery and responsiveness to business needs, supporting the development of trusted, proactive client counsel relationships that position Legal as a valued business partner.
  7. Ensures the selection and effective oversight of outside counsel to provide required resources or expert services to ensure the legal service requirements of the clients are met in a timely and cost‑effective manner and aligned to business objectives and value.
  8. Contributes, as a member of the Legal & Corporate Affairs management team, to the identification and implementation of initiatives to improve services and processes, and undertake and satisfy all managerial responsibilities with respect to the service teams (e.g. budgets, performance management, managerial communications) so the teams are able to function effectively while continuously improving service delivery and demonstrating value through contribution to business outcomes.
Qualifications Education
  • Juris Doctor (J.D.) or Bachelor of Laws (LL.B.) from an accredited institution.
  • Membership in good standing with the Law Society of Ontario.
Experience
  • Minimum of 10 to 15 years of progressive legal experience, including significant experience in a senior leadership or advisory role.
Other Candidate Requirements
  • Excellent judgment and decision‑making skills, with the ability to manage sensitive and confidential matters.
  • Exceptional communication, negotiation, and stakeholder management abilities.
  • Ability to balance legal risk with business objectives and provide practical, solutions‑oriented advice.
  • Strong leadership and interpersonal skills, with a collaborative and inclusive approach.
  • Highly organized with the ability to manage multiple priorities in a fast‑paced environment.
  • High level of integrity, professionalism, and commitment to ethical standards.
  • Bilingualism (English/French) is considered an asset.

All qualified candidates will be considered; however, preference will be given to Indigenous People (First Nations, Métis or Inuit) or Persons with disabilities. This is a special measure employment equity initiative and candidates from this group who wish to qualify for preferential consideration must self‑identify.

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