Filing Assistant Jobs in Quebec (NOW HIRING)

Job Title

Administrative Assistant, Legal Services, Corporate Secretariat and Governance

Build the future with us

Are you driven by the financial and legal services sector and eager to contribute to the purpose of a company that aims to help its clients feel confident and secure about their future? As an Administrative Assistant, Legal Services, Corporate Secretariat and Governance, you will play a key role in supporting governance and corporate affairs activities, directly contributing to the efficiency and smooth operation of the legal teams.

This position is a great opportunity to showcase your skills and fully realize your potential within a caring and trustworthy company. Here, people and their development are at the heart of our priorities, fostering an environment that encourages collaboration and innovation.

What you'll accomplish with us
As an Administrative Assistant, Legal Services, Corporate Secretariat and Governance, you'll be at the core of our mission. Here are the main responsibilities:

• Provide administrative support to two managers, including calendar and inbox management.

• Deliver administrative support to the Corporate and Transactional Affairs team in handling various requests, including document management for transactional files and corporate secretariat matters.

• Work closely with the Legal Services administrative assistants to ensure effective coordination of administrative support.

• Ensure the preparation, review, and translation of various documents (texts, contracts, correspondence, presentations), including the distribution of meeting notices.

• Manage Legal Services files, including file opening, filing, follow-ups, invoice processing, expense report management, and the preparation of reports, including budget tracking reports.

• Coordinate team logistics, including business travel arrangements, team meetings, and group training sessions.

What could accelerate your success in this role
We're looking for someone who:

• Is known for their strong knowledge of the Microsoft Office suite, particularly Outlook, Word, Excel, and PowerPoint, as well as their ability to navigate various technological environments and their desire to continuously learn and deepen their expertise.

• Stands out for their effective priority management and their ability to handle multiple files simultaneously in a fast-paced and constantly evolving environment.

• Demonstrates a high level of proactivity, a solution-oriented mindset, along with flexibility and openness to change.

• Is recognized for their autonomy, resourcefulness, positive attitude, and strong collaborative spirit

• Has five (5) years of relevant experience as well as a diploma in office administration (DEP) or an equivalent qualification.

• Intermediate level of proficiency in French and English, as the role requires reading and drafting documentation in English, as well as participating in virtual meetings with administrative assistants based in the United States on a daily basis.

Why you'll love working with us

• A work environment where learning and development merge with a collective pursuit of excellence.

• A healthy, safe, fair, and inclusive environment where potential can be freely expressed and developed.

• The opportunity to work in a hybrid environment, supported by flexibility and access to inspiring and innovative workspaces.

• Competitive benefits: Flexible group insurance, competitive pension plan, stock purchase plan, vacation and wellness/personal development days, telemedicine, employee and family assistance program, ergonomic furniture program, performance bonus, discounts on iA products, and much more!

Apply now and get ahead of your career, where your talent really belongs!

Still unsure about applying?
At iA, we believe in potential and value diverse experiences. If this role inspires you, go ahead and apply - your place might be with us, and we want to get to know you!

iA Financial Group

iA Financial Group* is the strength of a company with a human side, with its over 8,000 employees. Together, we have earned the trust of our more than four million clients and 25,000 advisors who have chosen us for their insurance, savings, and wealth management.

With over $200 billion in assets and half a billion invested in technological innovation, we're a key player in the financial services industry in Canada and the United States. The secret to our success? Investing in you, one person at a time. Because, for over 125 years, we have believed that it's by supporting our employees and surrounding ourselves with the most reputable leaders in the industry, we will continue to innovate.

At iA, we're invested in you.

At iA Financial Group, we support and celebrate diversity. We strive to provide a workplace that is recognized as inclusive for all, regardless of ethnic origin, nationality, language, religious beliefs, gender, sexual orientation, age, marital status, family situation, or physical or mental disability.

Please note that if you need help or assistance to make the recruitment process more accessible for you, please Contact us here. Someone from our team will be happy to assist you with your needs.