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Filing Assistant Jobs in New York (NOW HIRING)

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File Clerk

Great Neck Plaza, NY · On-site

$18 - $21.50/hr

Scan and process documents into digital filing systems * Fax, photocopy, and distribute documents and files * Support the Office Manager with various special projects * Occasionally assist with ...

Equiliem

File Clerk

Queens, NY · On-site

$25 - $28/hr

Maintain and update tracking spreadsheets, databases, and document logs. * Assist with physical and electronic filing, document retrieval, and records management activities. * Respond to internal ...

Truststone Group, LLC

Production Assistant

Manhattan, NY · On-site

$17.75 - $22.75/hr

Maintain digital and physical production files. * Assist the Production team with administrative support and other assigned tasks. * Communicate with internal departments to help ensure production ...

New

RXR

Assistant Project Manager

New York, NY

Ensure RXR always has the current certificate of insurance on file. * Assist with the team and consultants to complete all permit filings. * Stakeholder Collaboration: * Develop effective ...

Sweet Apparel Inc

Assistant Technical Designer

Manhattan, NY · On-site

$41K - $48K/yr

Maintain organized records of fit comments, approvals, pattern revisions, and technical files * Assist in ensuring products meet brand standards, retailer requirements, quality expectations, and ...

Joele Frank

Assistant Controller

New York, NY · On-site

$170K - $200K/yr

Prepare interim & final financial reports for external tax professionals to support quarterly estimates and year-end filings. * Assist with forecasting and expense management initiatives in ...

Joele Frank

Assistant Controller

New York, NY · On-site

$170K - $200K/yr

Prepare interim & final financial reports for external tax professionals to support quarterly estimates and year-end filings. * Assist with forecasting and expense management initiatives in ...

Phaxis

File clerk/Clerical

Hauppauge, NY · On-site

$18 - $19/hr

Scanning, Filing, some typing Knowledge of OPWDD incident process, would be helpful, not necessary. Looking for a step above DSP or Asst Manager in a OPWDD facility who is looking for a change Must ...

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Filing Assistant information

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What are the most commonly searched types of Filing jobs in New York?

The most popular types of Filing jobs in New York are:

What are popular job titles related to Filing Assistant jobs in New York?

For Filing Assistant jobs in New York, the most frequently searched job titles are:

What job categories do people searching Filing Assistant jobs in New York look for?

The top searched job categories for Filing Assistant jobs in New York are:

What cities in New York are hiring for Filing Assistant jobs?

Cities in New York with the most Filing Assistant job openings:

Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in New York as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Immigration Legal Assistant

Law Office of Abhisha Parikh

Edison, NJ

$18 - $20/hr

Full-time

Re-posted 23 days ago

Job description

Position OverviewImmigration Legal Assistant

Location: Edison, NJJob Type: Full-TimeCompensation: $18-$20 per hour

Join a Growing Immigration Law Firm Making a Difference

The Law Office of Abhisha Parikh is seeking a detail-oriented and highly organized Immigration Legal Assistant to join our dynamic team in Edison, New Jersey. This role is ideal for someone with experience reviewing immigration filings and supporting attorneys and paralegals in a fast-paced legal environment.

As an Immigration Legal Assistant, you will play a vital role in helping our team provide exceptional service to clients navigating complex immigration matters. We are looking for a motivated professional who thrives on organization, accuracy, and client-focused support.

Key Responsibilities
  • Review immigration intake forms for accuracy and completeness
  • Review and organize supporting documentation for immigration filings
  • Assist attorneys and paralegals with case preparation and file management
  • Draft client declarations and other supporting legal documents
  • Manage office communications, including answering phone calls and responding to emails
  • Schedule meetings, consultations, and appointments
  • Track case deadlines and ensure timely follow-up on pending matters
  • Communicate with clients, government agencies, and other legal offices as needed
  • Prepare, proofread, and format legal documents and correspondence
  • Maintain accurate records within legal case management systems
  • Provide administrative support to ensure the smooth operation of the firm
Qualifications
  • 1-2 years of experience in a law firm, legal assistant, administrative assistant, or legal secretary role
  • Prior experience reviewing immigration forms and supporting documents preferred
  • Strong organizational skills with exceptional attention to detail
  • Excellent written and verbal communication skills
  • Fluency in Hindi or Gujarati.
  • Proficiency in Microsoft Office Suite, including Word, Outlook, and Excel
  • Experience with legal case management, docketing, or legal software systems
  • Ability to manage multiple priorities and meet deadlines in a fast-paced environment
  • High school diploma or equivalent required; Associate's degree or some college coursework preferred
What We Offer
  • Competitive hourly compensation
  • Opportunity to work alongside experienced immigration attorneys and legal professionals
  • Supportive, collaborative, and mission-driven work environment
  • Meaningful work helping individuals and families navigate the U.S. immigration system
  • Professional growth opportunities within a rapidly expanding law firm
About the Law Office of Abhisha Parikh

The Law Office of Abhisha Parikh is a woman-owned and woman-led immigration law firm dedicated to helping immigrants achieve their American dream. Based in Edison, New Jersey, we proudly serve clients across all 50 states, providing compassionate and effective representation in matters involving family-based immigration, employment-based immigration, visas, green cards, work permits, citizenship, and more.

Recognized as a Super Lawyers Rising Star, our firm has built a thriving community of more than 124,000 followers across social media platforms. We are committed to making immigration law accessible, delivering exceptional client service, and creating positive outcomes for the individuals and families we serve.

If you are passionate about helping others, have strong organizational skills, and are looking to grow your legal career in immigration law, we encourage you to apply.

Pay RangeUSD $18.00 - USD $20.00 /Hr.Employment Type: FULL_TIME

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