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Filing Assistant Jobs in New York (NOW HIRING)

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Accounts Receivable Specialist (Not Remote)

Belleville, NJ · On-site

$21 - $26/hr

Maintain meticulous records/filing * Assist Administration Manager in various day-to-day matters including special projects The Ideal Candidate Has the Following Qualifications / Skills:

Page Group

Docketing and Court Filing Clerk

Manhattan, NY · On-site

$70K - $90K/yr

Stay updated on changes to court rules and procedures to ensure compliance. Assist with administrative tasks related to the legal department as needed. Profile A successful Docketing and Court Filing ...

Percy Towers

Litigation Legal Assistant

Greenwich, CT

$70K - $90K/yr

Prepare, e-file, and serve documents in CT/NY state and federal courts. * Organize and maintain physical and electronic case files. * Assist with discovery: track schedules, organize productions, and ...

Ruiz Financial Solutions

Administrative Assistant

New York, NY · On-site

$19.75 - $26.50/hr

... files - Assist with client communication and correspondence - Coordinate and schedule meetings, conferences, and events - Handle office supply inventory and ordering - Manage incoming and outgoing ...

NY RE Services

File Clerk

Great Neck Plaza, NY · On-site

$48K - $54K/yr

Deliver important documents to the post office as necessary * Assist in explaining and maintaining office filing procedures and systems * Support the Office Manager with various special projects

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a Filing Assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

How to become a filing clerk?

To become a filing clerk, candidates typically need a high school diploma or equivalent. Relevant skills include organization, attention to detail, and familiarity with office equipment or filing systems; some positions may require basic computer skills. On-the-job training is common, and experience in administrative or clerical work can be beneficial.

What are Filing Assistants?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges Filing Assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What is the job description of a filing assistant?

A filing assistant is responsible for organizing, maintaining, and retrieving physical or electronic documents within an office or records management system. They ensure files are accurately labeled, stored securely, and easily accessible, often using filing cabinets or digital management tools. Attention to detail and knowledge of record-keeping procedures are essential for this role.

Is a file clerk a stressful job?

A filing assistant or file clerk role generally involves organizing, maintaining, and retrieving physical or digital files, which can be repetitive but typically is not highly stressful. The job environment is usually quiet and routine, though workload fluctuations or tight deadlines can contribute to stress levels for some workers.

What does a filing clerk do?

A filing clerk is responsible for organizing, maintaining, and retrieving physical or electronic documents and records within an office or organization. They ensure files are properly labeled, stored securely, and easily accessible, often using filing cabinets or digital management systems. Attention to detail and knowledge of record-keeping procedures are important for this role.
What are the most commonly searched types of Filing jobs in New York? The most popular types of Filing jobs in New York are:
What are popular job titles related to Filing Assistant jobs in New York? For Filing Assistant jobs in New York, the most frequently searched job titles are:
What job categories do people searching Filing Assistant jobs in New York look for? The top searched job categories for Filing Assistant jobs in New York are:
What cities in New York are hiring for Filing Assistant jobs? Cities in New York with the most Filing Assistant job openings:
Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in New York as of July 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

File/Admin Clerk - Temp

Spring Creek Towers

Brooklyn, NY

$19/hr

Other

Re-posted 10 days ago

Job description

Position Description: SUMMARY OF POSITIONThe File/Admin Clerk is a temporary administrative role at the Twin Pines Management offices. This role provides administrative and filing support to the management office for all resident files located in two offices (1390 Pennsylvania avenue and 1279 Delmar Loop). File all paperwork required by Compliance, Property Managers, Garage Department, etc. in all resident files. Participate in all copying and distributing notices to residents. This position is expected to last for 3 months. This role is non-permanent and does not include an expectation of long-term employment. ESSENTIAL FUNCTIONS• Basic administrative duties• Filing for 5,881 units property• File and scan recertification files• Assist Recertification mail clerk with opening and inputting Recertification mail• Maintain resident file room at management office and 1279 Delmar Loop office until files are electronically stored• Electronically save files – assist implementing new electronic file system• Archive vacated files • Other duties deemed necessary in support of office operationsThe above is intended to describe the essential job functions, the general supplemental functions and the essential requirements for the performance of the job. It is not to be construed as an exhaustive statement of all the job functionsREQUIREMENTS & COMPETENCIESTo be successful Temporary File/Administrative Clerk should possess the following skills:• Ability to identify gaps and create improvements• Teamwork and Collaboration• Project Management• Excellent computer skills – scanning/filing/sortingEDUCATION / WORK REQUIREMENTS• High School Diploma or equivalent• Superior communication skills• Strong organizational skills• Real Estate industry experience preferred but not requiredLANGUAGE SKILLSAbility to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.MATHEMATICAL SKILLSAbility to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, etc.REASONING ABILITYAbility to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to use discretion and exhibit high level of confidentiality.PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Ability to walk around the complex, lift up to 10lbs, and the ability to sit and stand for long periods of time. $19.00 - $19.00 Hourly

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