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File Assistant Jobs in Virginia (NOW HIRING)

MedSpeed

Operations Manager

Charlottesville, VA

... file Assist operations team with projects to improve operational efficiency and service quality All other job-related duties as assigned Work to promote MedSpeed team culture Skills for Success:

VersAbility Resources

Personnel Assistant II

Norfolk, VA · On-site

$35K - $47K/yr

Provide administrative support including managing correspondence, scheduling meetings, and maintaining files *Assist in processing personnel actions, case files, separation packages, and awards

HITT Contracting

MEP Assistant Superintendent

Richmond, VA · On-site

$72K - $120K/yr

Responsibilities Maintain adherence to HITT's standards of safety Assist bidding mechanical and electrical trades Ensure that required documentation is filed Assist in conducting project meetings and ...

cna

Security Administrator I

Arlington, VA · Hybrid

Organize and manage department files, clearance rosters, and security-related paperwork. * Prepare reports, memos, and briefings for FSO/AFSO review. * Process visit requests, assist with badge ...

Insight Global

Human Services Specialist

Richmond, VA · On-site

$17 - $19.28/hr

Perform routine office tasks (answering phones, copying, scanning, preparing correspondence, processing mail, filing) * Assist customers with online system (Common Help) for Medicaid, TANF, and SNAP ...

Crown Equipment

Service Customer Care Rep

Henrico, VA · On-site

$14.50 - $19.75/hr

Maintain records and files * Assist other departments as needed Minimum Qualifications * Less than 2 years related experience * High school diploma or equivalent Preferred Qualifications * Excellent ...

Crown Equipment

Service Customer Care Rep

Richmond, VA · On-site

$15.75 - $21.50/hr

Maintain records and files * Assist other departments as needed Minimum Qualifications: * Less than 2 years related experience * High school diploma or equivalent Preferred Qualifications:

HMP Properties

Executive Assistant

Williamsburg, VA · On-site

$25 - $28/hr

Payroll & HR Support: Assist with benefits administration Assist with onboarding and offboarding ... Employee files Other filing General Administrative Duties: Maintain organized filing systems ...

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All JobsFile JobsFile Assistant JobsFile Assistant Jobs in Virginia

File Assistant information

What are some common challenges faced by file assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

What are the key skills and qualifications needed to thrive as a file assistant?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What is a file assistant?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

Is a file assistant a stressful job?

A file assistant role typically involves organizing, managing, and maintaining files and records, which can be repetitive but generally not highly stressful. The job environment is often quiet and routine, though deadlines or high workload periods may increase stress levels temporarily. Good organizational skills and attention to detail help manage job demands effectively.
What are the most commonly searched types of File jobs in Virginia? The most popular types of File jobs in Virginia are:
What cities in Virginia are hiring for File Assistant jobs? Cities in Virginia with the most File Assistant job openings:
File Assistant jobs near you
Infographic showing various File Assistant job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Admin Support/Mail & File Management

D2 Government Solutions

Arlington, VA • On-site

$40K - $53K/yr

Other

Re-posted 8 days ago

Job description

D2 Government Solutions (D2GS) is seeking a full time qualified candidate for a Admin Support/Mail & File Management to support the U.S. Trade and Development Agency in Arlington, VA.
Responsibilities::

  • Process/log incoming unclassified mail, packages, faxes, and electronic documents; route per Correspondence Guidelines.
  • Distribute emails from general inboxes; pick up/deliver outgoing mail and commercial shipments.
  • Keep mailroom and copier/workrooms stocked and orderly; report low supplies and equipment issues.
Qualifications:
  • Administrative/operations background with strong accuracy in logging and distribution.
  • Ability to lift/move mail and boxes; strong customer service and teamwork.
  • High School diploma required; higher education preferred.

About D2 Government Solutions
D2GS is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin. Visit us on the web at www.d2-gs.com to learn more.

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