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File Assistant Jobs in Colonial Heights, VA (NOW HIRING)

SERVPRO

Job File Coordinator

Midlothian, VA · On-site

$20 - $24/hr

Job File Coordinator SERVPRO of Chesterfield, Richmond, Chesapeake, and Hampton is hiring a Job ... Collaborate and assist with other departments, as needed Position Requirements: * High school ...

IICRC

Job File Coordinator

Midlothian, VA · On-site

$20 - $24/hr

Job File Coordinator SERVPRO of Chesterfield, Richmond, Chesapeake, and Hampton is hiring a Job ... Collaborate and assist with other departments, as needed Position Requirements: * High school ...

DHI Mortgage

Escrow Assistant-Temporary Only

Midlothian, VA · On-site

$18.50 - $23.50/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

HITT Contracting

MEP Assistant Superintendent

Richmond, VA · On-site

$72K - $120K/yr

Responsibilities Maintain adherence to HITT's standards of safety Assist bidding mechanical and electrical trades Ensure that required documentation is filed Assist in conducting project meetings and ...

Insight Global

Human Services Specialist

Richmond, VA · On-site

$17 - $19.28/hr

Perform routine office tasks (answering phones, copying, scanning, preparing correspondence, processing mail, filing) * Assist customers with online system (Common Help) for Medicaid, TANF, and SNAP ...

Crown Equipment

Service Customer Care Rep

Henrico, VA · On-site

$14.50 - $19.75/hr

Maintain records and files * Assist other departments as needed Minimum Qualifications * Less than 2 years related experience * High school diploma or equivalent Preferred Qualifications * Excellent ...

Crown Equipment

Service Customer Care Rep

Richmond, VA · On-site

$15.75 - $21.50/hr

Maintain records and files * Assist other departments as needed Minimum Qualifications: * Less than 2 years related experience * High school diploma or equivalent Preferred Qualifications:

McGuireWoods LLP

Practice Assistant

Richmond, VA · Hybrid

Maintaining an organized system for physical files including intake, retention, retrieval, and ... administrative assistant experience. * Experience in a legal environment preferred. * High ...

McGuireWoods

Practice Assistant

Richmond, VA · On-site

Maintaining an organized system for physical files including intake, retention, retrieval, and ... Qualifications * 2+ years of administrative assistant experience. * Experience in a legal ...

McGuireWoods LLP

Practice Assistant

Richmond, VA · On-site

$48K - $107K/yr

Maintaining an organized system for physical files including intake, retention, retrieval, and ... Qualifications * 2+ years of administrative assistant experience. * Experience in a legal ...

McGuireWoods LLP

Practice Assistant

Richmond, VA · Hybrid

Maintaining an organized system for physical files including intake, retention, retrieval, and ... Qualifications * 2+ years of administrative assistant experience. * Experience in a legal ...

Itek Software Llc

HR Manager

Richmond, VA

$15/hr

Maintain employee files Assist with payroll processing Provide administrative support to employees Review and sign contracts Send Letters to Vendors Follow-up on all correspondence Produce and ...

Itek Software Llc

HR Manager

Richmond, VA

$15/hr

Maintain employee files Assist with payroll processing Provide administrative support to employees Review and sign contracts Send Letters to Vendors Follow-up on all correspondence Produce and ...

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All JobsFile JobsFile Assistant JobsFile Assistant Jobs in Colonial Heights, VA

File Assistant information

What are some common challenges faced by file assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

What are the key skills and qualifications needed to thrive as a file assistant?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What is a file assistant?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

Is a file assistant a stressful job?

A file assistant role typically involves organizing, managing, and maintaining files and records, which can be repetitive but generally not highly stressful. The job environment is often quiet and routine, though deadlines or high workload periods may increase stress levels temporarily. Good organizational skills and attention to detail help manage job demands effectively.
What cities near Colonial Heights, VA are hiring for File Assistant jobs? Cities near Colonial Heights, VA with the most File Assistant job openings:
File Assistant jobs near you
Infographic showing various File Assistant job openings in Colonial Heights, VA as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Job File Coordinator

SERVPRO

Midlothian, VA • On-site

$20 - $24/hr

Other

Posted 5 days ago

Job description

Job File Coordinator

SERVPRO of Chesterfield, Richmond, Chesapeake, and Hampton is hiring a Job File Coordinator for our Reconstruction Team! For more than 35 years, SERVPRO of Richmond, Chesterfield, Henrico, and Tri-Cities has been making a difference in our community and we are excited about our expansion in the Chesapeake, Newport News and Arlington area! This locally owned and operated, family-run business started from the ground up to become one of the largest, most stable, and well-respected disaster restoration companies on the East Coast. Though we are ever-growing, we still maintain a close-knit, family environment, and truly pride ourselves on the collective goal of helping people through their fire and water disasters. As deemed one of the Top Workplaces in Richmond and Chesapeake, our SERVPRO team will actively invest in the development and advancement of your career, while you enjoy the gratifying experience of helping people through difficult situations. We invite you to join our team, or rather our Team Bahen family, and feel the accomplishment of directly impacting our community by helping make fire and water damage "Like it never even happened." Our company offers a robust benefit package, continuous education opportunities, and a fantastic team-oriented environment.

The Job File Coordinator, based out of our Midlothian, VA office, will work as a liaison for the customer to identify project requirements and specifications as well as administer and organize projects and support teammates. If you are self-motivated, organized and have outstanding customer service skills, you could thrive in this environment!

Key Responsibilities:

  • Responsible for clear and efficient project communication with the customer and project stakeholders
  • Daily project(s) oversight to include monitoring status, audit, and work-in-progress
  • Create preliminary estimate using estimating software
  • Review and validate job site documentation
  • Work closely with Project Managers to ensure thorough and accurate project documentation from beginning to end
  • Collaborate and assist with other departments, as needed

Position Requirements:

  • High school diploma/GED (preferred)
  • At least 1 year of customer service and/or office-related experience
  • Ability to multitask and to remain detail orientated
  • Must be knowledgeable in relevant computer applications

Skills/Physical Demands/Competencies: This is a sedentary role in a fast-paced office environment. Some filing is required which would require the ability to lift files, open filing cabinets, and bending or standing as necessary. Ability to successfully complete a background check subject to applicable law Compensation: $20.00 - $24.00 per hour

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