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File Assistant Jobs in Chesapeake, VA (NOW HIRING)

Robert Half

File Clerk

Portsmouth, VA · On-site

$17.10 - $19.80/hr

Review incoming documentation for completeness and place materials in the correct physical or digital file locations. * Assist with retrieving requested files and documents for internal teams in a ...

Willcox Savage

Legal Assistant

Norfolk, VA

$45K - $60K/yr

Maintain client files by opening/closing all main files and sub-files, filing, tabbing and indexing; prepare drafts of engagement letters * Maintain electronic client files * Assist clients as ...

Life Consultants Inc.

Administrative Assistant

Chesapeake, VA · On-site

$16.50 - $22.25/hr

Manage and maintain office supplies and equipment Revenue Cycling Handle incoming and outgoing communication, including emails and phone calls Organize and maintain physical and digital files Assist ...

VersAbility Resources

Personnel Assistant II

Norfolk, VA · On-site

$35K - $47K/yr

Provide administrative support including managing correspondence, scheduling meetings, and maintaining files *Assist in processing personnel actions, case files, separation packages, and awards

hongrp

ADMINISTRATIVE ASSISTANT

Virginia Beach, VA

$20 - $25/hr

Sort and file all driver invoices daily; escalate any invoice issues to the Delivery Manager. * Ensure all driver paperwork is accurate and report discrepancies to the Delivery Manager. * Assist in ...

ClearanceJobs

Administrative Assistant Jobs

Chesapeake, VA · On-site

$16.50 - $22.25/hr

Administrative Assistant MANTECH seeks a motivated, career and customer-oriented Administrative ... Maintains personnel and other files. * Prepares correspondence, schedules, and coordinates travel.

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File Assistant information

What is a file assistant?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

What are the key skills and qualifications needed to thrive as a file assistant?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What are some common challenges faced by file assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

Is a file assistant a stressful job?

A file assistant role typically involves organizing, managing, and maintaining physical or digital files, which can be repetitive but generally is not considered highly stressful. The job environment is often quiet and routine, though deadlines or high workload periods may increase stress levels temporarily. Good organizational skills and attention to detail help manage job demands effectively.

What cities near Chesapeake, VA are hiring for File Assistant jobs?

Cities near Chesapeake, VA with the most File Assistant job openings:

File Assistant jobs near you
Infographic showing various File Assistant job openings in Chesapeake, VA as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 22% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

File Clerk

Portsmouth, VA • On-site

Robert Half
Recruiting and Staffing Services • 10K+ employees
Learn more about Robert Halfexternal

$17.10 - $19.80/hr

Temporary

Posted 15 days ago

Job description

We are looking for a detail-oriented File Clerk to support document management operations for a services environment in Portsmouth, Virginia. This is a Contract position focused on keeping legal records, binders, and case files organized, accessible, and accurately maintained. The ideal candidate brings hands-on experience with paper and electronic filing, along with a consistent approach to handling high volumes of sensitive documentation.
Responsibilities:
• Organize, sort, and maintain legal documents, case records, and binders to ensure materials are easy to retrieve and properly stored.
• Prepare physical files for archiving, including labeling, boxing, and arranging file boxes according to established recordkeeping practices.
• Scan paper documents accurately and verify image quality so digital records are complete, legible, and ready for use.
• Upload and index electronic files within e-filing systems to support efficient access to case-related information.
• Review incoming documentation for completeness and place materials in the correct physical or digital file locations.
• Assist with retrieving requested files and documents for internal teams in a timely and organized manner.
• Maintain confidentiality while handling sensitive legal and administrative records.
• Support ongoing records management activities by keeping filing areas orderly and identifying documents that require updated classification or storage.• At least 2 years of experience in file management, records administration, or a similar clerical support role.
• Practical experience with paper filing, document scanning, and electronic filing processes.
• Ability to organize large volumes of documents with strong attention to detail and accuracy.
• Familiarity with preparing file boxes, labeling records, and maintaining structured storage systems.
• Comfortable working with legal documents or other sensitive records in a confidential manner.
• Basic computer skills for scanning, indexing, and managing digital files.
• Ability to follow established procedures, manage routine tasks independently, and meet deadlines in a contract assignment.
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About Robert Half

Sourced by ZipRecruiter

Founded in 1948, Robert Half pioneered the idea of professional talent solutions to connect opportunities at great companies with highly skilled job seekers. As business needs changed, we evolved to offer specialized talent solutions for finance and accounting, technology, administrative and customer support, creative and marketing, and legal fields. In 2002, we introduced our subsidiary, Protiviti, a global independent risk consulting and internal audit service, to support companies as they faced more strategic business challenges.

Industry

Recruiting and staffing services

Company size

10,000+ Employees

Headquarters location

San Ramon, CA, US

Year founded

1948

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