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File Assistant Jobs in Chesapeake, VA (NOW HIRING)

Willcox Savage

Legal Assistant

Norfolk, VA · On-site

$45K - $60K/yr

Maintain client files by opening/closing all main files and sub-files, filing, tabbing and indexing; prepare drafts of engagement letters * Maintain electronic client files * Assist clients as ...

City of Chesapeake

Office Specialist

Chesapeake, VA · On-site

... files. * Assist with compilation and circulation of notification letters for cases; prepare correspondence and other case information for staff and volunteers. * Assist with case file preparation ...

VersAbility Resources

Personnel Assistant II

Norfolk, VA · On-site

$35K - $47K/yr

Provide administrative support including managing correspondence, scheduling meetings, and maintaining files *Assist in processing personnel actions, case files, separation packages, and awards

InsCipher

Tax Associate

Hampton, VA · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Hampton, VA · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Virginia Beach, VA · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Norfolk, VA · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Norfolk, VA · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Chesapeake, VA · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Norfolk, VA · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Hampton, VA · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

PeopleShare Inc

Office Assistant

Newport News, VA · On-site

$16 - $18/hr

Office Assistant Job Details Schedule: Monday - Friday, 7am-4pm Pay Rate: $16-18/hr depending on ... File daily mail and organize filing system * Perform data entry for a manual-to-electronic ...

InsCipher

Tax Associate

Chesapeake, VA · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Virginia Beach, VA · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

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All JobsFile JobsFile Assistant JobsFile Assistant Jobs in Chesapeake, VA

File Assistant information

What are some common challenges faced by file assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

What are the key skills and qualifications needed to thrive as a file assistant?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What is a file assistant?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

Is a file assistant a stressful job?

A file assistant role typically involves organizing, managing, and maintaining files and records, which can be repetitive but generally not highly stressful. The job environment is often quiet and routine, though deadlines or high workload periods may increase stress levels temporarily. Good organizational skills and attention to detail help manage job demands effectively.
What cities near Chesapeake, VA are hiring for File Assistant jobs? Cities near Chesapeake, VA with the most File Assistant job openings:
File Assistant jobs near you
Infographic showing various File Assistant job openings in Chesapeake, VA as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Legal Assistant

Willcox Savage

Norfolk, VA • On-site

$45K - $60K/yr

Full-time

Re-posted 12 days ago

Job description

Willcox Savage, a law firm with approximately 65 attorneys located in Norfolk, Virginia, seeks an experienced Legal Assistant for our transactional (Corporate, Real Estate, Trust and Estates) practices.
Applicants must have excellent administrative and legal skills, be professional, well organized, detail-oriented, a self-starter, have excellent oral and written communication skills, and able to prioritize assignments and work well under pressure.
Applicants should have extensive knowledge and experience with Microsoft Word (preferably advanced formatting skills); and some knowledge of Excel and PowerPoint.
Specific duties include the following:
  • Support senior partners with detailed calendaring, project management, meetings and communications – all with the utmost confidentiality and professionalism
  • Draft, transcribe, revise correspondence/agreements including utilizing specific advanced document formatting skills
  • Prepare electronic submissions of conflicts checks and new business intake forms
  • Manage and coordinate internal and external correspondence via phone and e-mail
  • Prepare Annual Reports and Annual Board and Shareholder Minutes; maintain and update Corporate minute books and stock ledgers
  • Billing: enter time sheets, review verify reports; proofread and revise billing memos; email or mail final invoices to clients
  • Proactively track and manage client receivables
  • Maintain client files by opening/closing all main files and sub-files, filing, tabbing and indexing; prepare drafts of engagement letters
  • Maintain electronic client files
  • Assist clients as requested by attorneys
  • Preparation of closing binders and ancillary closing documents and closing checklists
  • Internet research
  • Incorporate and organize corporations and limited liability companies (including preparation of all ancillary documents)
  • Prepare and file UCC financing statements
  • Prepare assumed name certificates
  • Prepare various Excel reports, Word charts, etc.
  • Prepare PowerPoint presentations
  • Arrange for couriers and overnight deliveries; open and distribute incoming mail
Education/Experience
A college degree (Bachelor’s or Associate’s) and a minimum of three years of law firm experience preferred.
Compensation Range: The starting salary range for this position is $45,000 - $60,000 per year.
Willcox Savage is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity or expression, sexual orientation, national origin, age, disability, genetic information, veteran status, or any other legally protected status. If you need a reasonable accommodation to complete the application or interview process, please contact our firm at 757-628-5500 and ask for Human Resources.

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