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File Assistant Jobs in New York (NOW HIRING)

Sweet Apparel Inc

Assistant Technical Designer

Manhattan, NY · On-site

$41K - $48K/yr

Maintain organized records of fit comments, approvals, pattern revisions, and technical files * Assist in ensuring products meet brand standards, retailer requirements, quality expectations, and ...

New

Joele Frank

Assistant Controller

New York, NY · On-site

$170K - $200K/yr

Prepare interim & final financial reports for external tax professionals to support quarterly estimates and year-end filings. * Assist with forecasting and expense management initiatives in ...

Joele Frank

Assistant Controller

New York, NY · On-site

$170K - $200K/yr

Prepare interim & final financial reports for external tax professionals to support quarterly estimates and year-end filings. * Assist with forecasting and expense management initiatives in ...

A.R. Mazzotta

Office Assistant Full-Time

Norwalk, CT

$17.75/hr

Prepare correspondence and maintain office files * Assist with scheduling and general office coordination * Support day-to-day office operations What We're Looking For * Previous office ...

New

Cna

Executive Assistant

New York, NY · Hybrid

$90K - $125K/yr

At CNA, we strive to create a culture in which people know they matter and are part of something ... Establishes and maintains official documents and records in appropriate files. * May lead, mentor ...

Aries Construction Co., Inc.

Be Seen First

Construction Administrative Manager

Whitestone, NY · On-site

$17 - $21/hr

... files - Assist with onboarding new employees - Track timesheets, attendance, and basic HR documentation Software & Technical Skills - Strong knowledge of Microsoft Excel, Word, and MS Project ...

Akerman

Managing Clerk

New York, NY · On-site

$100K - $153K/yr

Train and support litigation assistants and docketing personnel to promote consistency and compliance with firm procedures. * Maintain accurate filing, docketing, and reporting records.

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File Assistant information

What are some common challenges faced by file assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

What are the key skills and qualifications needed to thrive as a file assistant?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What is a file assistant?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

Is a file assistant a stressful job?

A file assistant role typically involves organizing, managing, and maintaining files and records, which can be repetitive but generally not highly stressful. The job environment is often quiet and routine, though deadlines or high workload periods may increase stress levels temporarily. Good organizational skills and attention to detail help manage job demands effectively.
What are the most commonly searched types of File jobs in New York? The most popular types of File jobs in New York are:
What cities in New York are hiring for File Assistant jobs? Cities in New York with the most File Assistant job openings:
File Assistant jobs near you
Infographic showing various File Assistant job openings in New York as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Appeals Bureau: Trial Preparation Assistant, Level I

City of New York

Bronx, NY • On-site

$40K - $50K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 24 days ago

City Of New York rating

7.2

Company rating: 7.2 out of 10

Based on 81 frontline employees who took The Breakroom Quiz

619th of 842 rated public administrative organizations

Job description

Company Description
Job Description
The Bronx District Attorney's Office is seeking a well-qualified staff whose diverse backgrounds reflect an ability to serve the 1.4 million members of the Bronx County community and pursue a safer Bronx through fair justice. The Bronx District Attorney is seeking two Attorney Assistants (TPA 1) to assist Appeals Bureau Assistant District Attorneys with post-conviction matters.
JOB RESPONSIBILITIES:
-Manage and maintain digital case files and mental hygiene tracking database.
-Process defense requests for hearing and trial exhibits and maintain exhibit database.
-Prepare and deliver documents for postal service mailing.
-Request and track down court transcripts.
-Obtain and file orders to produce.
-Provide clerical support to paralegals, including data entry, filing, and case management.
-Retrieve court and prosecution files.
-Assist paralegals in preparing court exhibits, discovery materials, and related documents.
-Help paralegals prepare court orders, motions, subpoenas, and other legal documents.
-Maintain various Appeals Bureau databases and calendars.
-All other duties as assigned.
PREFERRED SKILLS:
-High school diploma or GED required; bachelor's or associate degree preferred.
-A valid New York State driver's license with a minimum of two (2) years of driving experience within and outside the five boroughs is required and must be maintained for the duration of employment.
-Proficiency in Microsoft Word, Excel, Outlook, and Adobe Acrobat.
-Strong organizational skills and ability to prioritize multiple tasks and manage deadlines in a fast-paced environment.
-Ability to work independently and proactively.
-Excellent attention to detail and accuracy in all aspects of work.
-Strong communication skills, with the ability to interact professionally with court staff, agency staff, and external agency staff.
-Desire to contribute to the success of the Appeals professional staff team.
The City of New York offers a comprehensive benefits package including health insurance for the employee and his/her spouse or domestic partner and unemancipated children under age 26, union benefits such as dental and vision coverage, paid annual leave and sick leave, paid holidays, a pension, and optional savings and pre-tax programs such as Deferred Compensation, IRA, and a flexible spending account.
COMMUNITY ASSISTANT - 56056
Qualifications
1. There are no formal education or experience requirements for this position. However, the ability to understand and carry out simple instructions is required.
2. Candidates must be able to understand and be understood in English.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

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