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File Assistant Jobs in New York (NOW HIRING)

Law Office of Lisa S. Fine, P.C.

Be Seen First

Legal Assistant / Front Desk

Hauppauge, NY · On-site

Court Filings: Assist with New York State court filings, including electronic filing (E-file tracking). * Office Operations: Handle mail distribution, scanning, copying, vendor coordination, and ...

Joele Frank

Assistant Controller

New York, NY · On-site

$170K - $200K/yr

Prepare interim & final financial reports for external tax professionals to support quarterly estimates and year-end filings. * Assist with forecasting and expense management initiatives in ...

Joele Frank

Assistant Controller

New York, NY · On-site

$170K - $200K/yr

Prepare interim & final financial reports for external tax professionals to support quarterly estimates and year-end filings. * Assist with forecasting and expense management initiatives in ...

MIDWAY LIVING INC

HR Assistant

East Elmhurst, NY · On-site

$23 - $25/hr

Monitor employee document submissions and maintain organized digital personnel files. * Assist with onboarding and offboarding documentation. * Track employee trainings, certifications, and ...

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File Assistant information

Is a file clerk a stressful job?

A file clerk job typically involves organizing, maintaining, and retrieving physical or digital files, which can be repetitive but generally is not considered highly stressful. The workload and environment can influence stress levels, especially during busy periods or with tight deadlines, but overall it is often viewed as a low-stress position. Skills such as attention to detail and organization are important for success in this role.

What skills do you need to be a file clerk?

A file clerk needs strong organizational skills, attention to detail, and basic computer literacy to manage and maintain physical and electronic records efficiently. Familiarity with office equipment, such as scanners and filing systems, and good communication skills are also important for effective record keeping and coordination.

What are some common challenges faced by File Assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

What are the key skills and qualifications needed to thrive as a File Assistant, and why are they important?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What are File Assistants?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

What is the job description of a filing assistant?

A filing assistant is responsible for organizing, maintaining, and retrieving physical or electronic files in an office setting. They ensure documents are accurately labeled, stored securely, and easily accessible, often using filing systems or software. Attention to detail and organizational skills are essential for this role.

What is the highest paid assistant job?

The highest paid assistant jobs are often executive assistants or personal assistants to top executives, with salaries reaching six figures in some cases. These roles typically require advanced organizational skills, experience, and sometimes specialized knowledge or certifications. Compensation varies based on industry, location, and level of responsibility.
What are the most commonly searched types of File jobs in New York? The most popular types of File jobs in New York are:
What cities in New York are hiring for File Assistant jobs? Cities in New York with the most File Assistant job openings:
File Assistant jobs near you
Infographic showing various File Assistant job openings in New York as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, and 2% Remote job distribution.

Legal Assistant / Front Desk

Law Office of Lisa S. Fine, P.C.

Hauppauge, NY • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 12 days ago

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Job description

About the Firm

We are a premier, fast-paced boutique divorce and family law firm in Suffolk County led by a seasoned attorney and former President of the Suffolk County Women’s Bar Association. We deliver sharp litigation and mediation services, leveraging cutting-edge technology to achieve high-stakes results. We operate with a "small but mighty" mindset and maintain a highly focused, professional environment.

Position Overview

We are seeking an exceptionally sharp, high-performing Legal Assistant / Executive Assistant who will serve as the primary gatekeeper and face of our firm.

This is a dynamic role that goes well beyond traditional administrative responsibilities. The ideal candidate is confident, resilient, and able to navigate challenging conversations with professionalism and tact. Success in this position requires strong communication skills, sound judgment, the ability to de-escalate difficult situations, and the confidence to establish appropriate boundaries while ensuring the attorney's time is managed effectively.

Key Responsibilities:

Gatekeeping & Client Relations

  • Command the Phones: Manage all incoming calls with high efficiency; maintain absolute call control and prevent callers from dominating or derailing conversations.
  • Firm Gatekeeping: Screen inquiries rigorously to protect the attorney’s calendar from unauthorized or low-priority interruptions.
  • De-escalate Conflict: Calmly and professionally handle rude, emotional, or high-conflict clients while maintaining a polite yet unyielding demeanor.
  • Calendar Management: Schedule consultations, court appearances, and deadlines, ensuring no overlapping conflicts.

Legal & Administrative Support

  • Case Management: Assist with client intake, onboarding, and maintaining meticulous physical and digital files.
  • Document Preparation: Draft and format formal correspondence, memos, and basic legal documents under attorney supervision.
  • Court Filings: Assist with New York State court filings, including electronic filing (E-file tracking).
  • Office Operations: Handle mail distribution, scanning, copying, vendor coordination, and office supply inventory management.
  • Tech & Workflows: Utilize legal practice management software to update client records, log case notes, and support billing/invoicing processes.

Qualifications & Requirements

  • Minimum 2+ years of experience as a Legal Assistant, Legal Secretary, or high-level Executive Assistant (Family Law experience is a major plus).
  • Proven Call Control: Demonstrated ability to manage difficult conversations, enforce boundaries, and handle high-stress client interactions.
  • Tech-Savvy: Proficiency with legal practice management software, digital workflows, and Microsoft Office Suite.
  • Knowledge of NY Courts: Familiarity with Suffolk County court procedures and New York e-filing is highly preferred.
  • Unwavering Discretion: Ability to maintain absolute confidentiality and uphold strict ethical legal standards.
  • Resilience: Strong emotional intelligence, thick skin, and a direct, solution-oriented communication style.

What We Offer

  • Competitive salary based on experience.
  • A technologically advanced, efficient work environment.
  • Direct mentorship from a highly respected leader in the New York family law community.

How to Apply

Submit your resume along with a brief cover letter detailing a specific instance where you successfully handled a difficult client or maintained strict boundaries in a professional setting.

Company Description

Law practice in Commack focusing in Personal Injury and Divorce and Family Law Litigation as well as Mediation and some transactional matters. Friendly and fast paced office with a team approach to managing our diverse caseload for maximum success and client satisfaction. Led by feirce attorney and former president of the Suffolk County Women's Bar Association who believes that all staff members are important members of the team and are to be treated with respect. Much room for growth.