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File Assistant Jobs in New York (NOW HIRING)

Goldberg Segalla LLP

File Intake Analyst

New York, NY

$21 - $25/hr

Evaluate information secured in the file intake process to ensure accuracy and adequacy prior to ... Receive cross training and assist other departments as needed Assist with special projects and ...

Percy Towers

Litigation Legal Assistant

Greenwich, CT

$70K - $90K/yr

Prepare, e-file, and serve documents in CT/NY state and federal courts. * Organize and maintain physical and electronic case files. * Assist with discovery: track schedules, organize productions, and ...

Marriott

Coord-Human Resources

Manhattan, NY

$23.25 - $30.25/hr

Create new employee personnel file. Assist walk-in candidates with application procedures. Maintain space designated for completing applications and ensure it is clean, well maintained, and ...

Marriott

Coord-Human Resources

Woodhaven, NY

$22 - $28.75/hr

Create new employee personnel file. Assist walk-in candidates with application procedures. Maintain space designated for completing applications and ensure it is clean, well maintained, and ...

IME RESOURCES LLC

File Coordinator (32466)

Hauppauge, NY · On-site

$19 - $20/hr

MES is seeking a File Coordinator to join our team in Hauppauge, NY. In this role, you will provide ... Stuff envelopes and assist with outgoing mail * Schedule translation and transportation * Reminder ...

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Showing results 21-40

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File Assistant information

What are some common challenges faced by file assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

What are the key skills and qualifications needed to thrive as a file assistant?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What is a file assistant?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

Is a file assistant a stressful job?

A file assistant role typically involves organizing, managing, and maintaining files and records, which can be repetitive but generally not highly stressful. The job environment is often quiet and routine, though deadlines or high workload periods may increase stress levels temporarily. Good organizational skills and attention to detail help manage job demands effectively.
What are the most commonly searched types of File jobs in New York? The most popular types of File jobs in New York are:
What cities in New York are hiring for File Assistant jobs? Cities in New York with the most File Assistant job openings:
File Assistant jobs near you
Infographic showing various File Assistant job openings in New York as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

File Intake Analyst

Goldberg Segalla LLP

New York, NY

$21 - $25/hr

Full-time

Medical, Dental, Life, Retirement

Re-posted 24 days ago

Job description

Goldberg Segalla is a national civil litigation law firm that represents major national and regional companies and insurance carriers in all aspects of business counseling, risk assessment and dispute resolution including representation in various types of claims, controversies and litigation involving personal and other injuries, property damage, contract disputes and business torts. While our Am Law 200 and Chambers ranked firm employs more than 1,000 people, we operate as one tight-knit and highly collaborative team. Goldberg Segalla has an immediate opportunity for a File Intake Analyst in its Buffalo or Albany, NY office.

ESSENTIAL JOB FUNCTIONS: Evaluate information secured in the file intake process to ensure accuracy and adequacy prior to entry in Aderant Professional follow up with attorneys and legal assistants for additional information or for clarity of information as needed Ensure the consistent entry of accurate information in Aderant during the file intake process consistent with firm protocols Conduct timely opening of new matters (1-2 business days) upon submission of appropriate information to the File Intake Group Prompt communication to request information to attorneys, administrative staff and supervisors in the event information is missing or unclear upon receipt of a request to open a new matter Contribute to the maintenance and updating of information in Aderant Assist in the file opening process during the onboarding of new attorneys to the firm Completion of reports on a daily, weekly, monthly or as needed basis Contribute to the training of firm employees with respect to the file opening process. Appreciate and understand the impact of File Opening and Aderant usage by the File Intake Department on other departments and the firm overall Understand and appropriately utilize firm systems including, but not limited to, Aderant, iManage, etc. Receive cross training and assist other departments as needed Assist with special projects and assignments as needed REQUIRED SKILLS/ABILITIES & EXPERIENCE: Regularly required to clearly communicate and exchange information in English Strong organization and time management skills Regularly required to observe and assess data and documents, in printed form and on computer screens May be requested to work beyond normal work hours and weekends for special projects Works well in a team environment Ability to work independently within general guidelines and minimal supervision Ability to recognize the need for confidentiality of information and to maintain such confidences Ability to respond to internal or external inquiries, including those of a sensitive, confidential, or adversarial nature Benefits: This role offers a hourly salary and bonus opportunity.

The hourly salary range for this position is $21.00 to $25.00. Actual pay may be adjusted based on experience and other job related factors permitted by law. This position also offers a full benefits package

Our benefits package includes, but is not limited to, health insurance, dental insurance, life insurance a 401(k) plan, flexible spending and more. Goldberg Segalla isn't merely a business--we're a community. We value the diversity of our teams and strive to create a collaborative and enjoyable culture for everyone, where leadership is rewarded, and efficiency, mutual respect, and working together for the common good are traits we all embody.

Goldberg Segalla is committed to building a workplace where talented people from different backgrounds, experiences, and perspectives can succeed, grow, and lead - together. With a broad national footprint and strong market presence, Goldberg Segalla offers the scale of a growing national firm with a small firm's connective culture. Join #TeamGS today.

Department: Client Revenue and Ops This is a full time position

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