File Assistant Jobs in New York (NOW HIRING)

TeleSolv Consulting is seeking a detail-oriented File Clerk to support government operations and high-volume documentation workflows in our Los Angeles Metro office. This position supports the federal government, and all applicants must be local to the Los Angeles, CA area. The File Clerk plays a vital role in supporting the Government's ongoing mission by ensuring accurate organization, maintenance, and accessibility of physical and electronic records. This role requires strong attention to detail, consistency, and the ability to manage large volumes of documentation in a structured environment while supporting administrative and data management functions. This position supports a Government program responsible for facilities, infrastructure, and operational support services. The File Clerk contributes to workflows that ensure accurate recordkeeping, reporting, and administrative coordination across multiple systems and stakeholders, as outlined in the Statement of Work.

• Organize, maintain, and manage physical and electronic filing systems to ensure accurate recordkeeping and accessibility.
• Maintain contract files, documentation repositories, and administrative records in accordance with Government standards.
• Upload, track, and manage documents within Government systems such as SharePoint and other records systems.
• Ensure all completed and routed documents are properly filed and stored in the appropriate systems.
• Assist in data entry, tracking, and reporting activities to support program and project requirements.
• Prepare documents for review, approval, and signature, ensuring completeness and accuracy.
• Perform quality control checks on files and documentation to ensure compliance with procedures.
• Generate reports and retrieve data from systems for management review and decision-making.
• Support administrative functions including word processing, document preparation, and correspondence management.
• Assist with meeting coordination, including preparing materials, tracking action items, and maintaining records of discussions.
• Provide general administrative and clerical support including filing, scanning, and document handling.
• Assist with inventory tracking and documentation of received materials and records.
• Support research and data collection efforts related to program operations.
• Perform additional duties as assigned to support daily operational needs.

• Must be a U.S. Citizen.
• High school diploma or equivalent required.
• Ability to obtain a Public Trust/Suitability Clearance through the Government.
• Prior experience in clerical, filing, records management, or administrative support roles.
• Experience managing both physical and electronic filing systems.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with document management systems such as SharePoint or similar platforms.
• Strong organizational skills with the ability to manage large volumes of records.
• Attention to detail and ability to maintain accuracy in document handling and data entry.
• Ability to follow established procedures and maintain compliance with Government standards.
• Strong communication skills and ability to work in a team environment.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.

TeleSolv Consulting offers a competitive compensation package including medical, dental, and vision insurance; 401(k) retirement savings plan with company match; paid time off (vacation, sick leave, and paid holidays); short- and long-term disability coverage; life insurance; and opportunities for professional development and training. Additional benefits may include telework options (if applicable), flexible scheduling, employee wellness programs, and performance-based incentives.

Since its establishment in 2000, TeleSolv Consulting has been committed to helping organizations solve complex problems. Our solutions integrate sound management principles with the most appropriate technologies to assist senior executives in effectively managing programmatic, schedule, and technical risks.

Join the TeleSolv Team on our mission to provide quality and unparalleled service to our clients. We are a growing organization that provides a variety of professional and administrative services to public and private organizations with global operations. Rated in the top 1000 businesses in 2019 by Inc.com. Since its founding in 2000, TeleSolv has been committed to helping organizations solve complex problems. Our solutions integrate sound management principles with the most appropriate technologies to assist senior executives in effectively managing programmatic, schedule, and technical risks. TeleSolv offers excellent compensation, training, advancement opportunities, and exceptional benefits including PTO, sick leave, up to 11 paid federal holidays, medical, dental, vision, company paid life, short-term and long-term disability insurance, employee assistance program, and matching 401(k) plan.

Background Investigation: This position requires that you obtain a background investigation. As part of this process, the government will perform a criminal, credit, tax, employment, and drug history background check. The government has varying tolerances, with mitigating circumstances, for issues in all of the categories. The government is essentially looking to confirm that you are generally in good financial standing, up to date on your tax filings, rehire eligible with your prior employers, and have adhered to any federal restrictions on illegal drug use, including marijuana, in addition to other checks related on your character and trustworthiness.

Stage 1: Applied

Stage 2: TA Screen

Stage 3: Virtual/Video Interview

Stage 4: On-site Interview

Stage 5: Job Offer

Stage 6: Government Background Check

Stage 7: Hired

Not quite right? Register your interest to be notified of any roles that come along that meet your criteria.

Register Your Interest