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File Assistant Jobs in New York (NOW HIRING)

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Asbestos Filing Assistant

Manhattan, NY · On-site

$58K - $71K/yr

The Asbestos Filing Assistant will play a crucial role in supporting administrative tasks and managing asbestos-related documentation within the construction industry. This permanent position offers ...

NY RE Services

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File Clerk

Great Neck Plaza, NY · On-site

$48K - $54K/yr

File Clerk - Long Island, NY An established and growing real estate ownership and management ... Occasionally assist with reception coverage and general office support Qualifications * Minimum of ...

NY RE Services

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File Clerk

Great Neck Plaza, NY · On-site

$18 - $21.50/hr

... assist where needed • Reliable transportation required Benefits available

Phaxis

File clerk/Clerical

Hauppauge, NY · On-site

$18 - $19/hr

Hours are 8: 30 - 4: 30 can be a little flexible with times We are looking for a full-time temp file clerk to assist Quality Management and Facilities department. Scanning, Filing, some typing ...

RXR

Assistant Project Manager

New York, NY

Ensure RXR always has the current certificate of insurance on file. * Assist with the team and consultants to complete all permit filings. * Stakeholder Collaboration: * Develop effective ...

RXR

Assistant Project Manager

New York, NY · On-site

$75K - $95K/yr

Ensure RXR always has the current certificate of insurance on file. * Assist with the team and consultants to complete all permit filings. * Stakeholder Collaboration: * Develop effective ...

Goldberg Segalla LLP

File Intake Analyst

New York, NY

$21 - $25/hr

Evaluate information secured in the file intake process to ensure accuracy and adequacy prior to ... Receive cross training and assist other departments as needed Assist with special projects and ...

Percy Towers

Litigation Legal Assistant

Greenwich, CT

$70K - $90K/yr

Prepare, e-file, and serve documents in CT/NY state and federal courts. * Organize and maintain physical and electronic case files. * Assist with discovery: track schedules, organize productions, and ...

Marriott

Coord-Human Resources

Manhattan, NY · On-site

$23.25 - $30.25/hr

Create new employee personnel file. Assist walk-in candidates with application procedures. Maintain space designated for completing applications and ensure it is clean, well maintained, and ...

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File Assistant information

Is a file clerk a stressful job?

A file clerk job typically involves organizing, maintaining, and retrieving physical or digital files, which can be repetitive but generally is not considered highly stressful. The workload and environment can influence stress levels, especially during busy periods or with tight deadlines, but overall it is often viewed as a low-stress position. Skills such as attention to detail and organization are important for success in this role.

What skills do you need to be a file clerk?

A file clerk needs strong organizational skills, attention to detail, and basic computer literacy to manage and maintain physical and electronic records efficiently. Familiarity with office equipment, such as scanners and filing systems, and good communication skills are also important for effective record keeping and coordination.

What are some common challenges faced by File Assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

What are the key skills and qualifications needed to thrive as a File Assistant, and why are they important?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What are File Assistants?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

What is the job description of a filing assistant?

A filing assistant is responsible for organizing, maintaining, and retrieving physical or electronic files in an office setting. They ensure documents are accurately labeled, stored securely, and easily accessible, often using filing systems or software. Attention to detail and organizational skills are essential for this role.

What is the highest paid assistant job?

The highest paid assistant jobs are often executive assistants or personal assistants to top executives, with salaries reaching six figures in some cases. These roles typically require advanced organizational skills, experience, and sometimes specialized knowledge or certifications. Compensation varies based on industry, location, and level of responsibility.
What are the most commonly searched types of File jobs in New York? The most popular types of File jobs in New York are:
What cities in New York are hiring for File Assistant jobs? Cities in New York with the most File Assistant job openings:
File Assistant jobs near you
Infographic showing various File Assistant job openings in New York as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, and 2% Remote job distribution.
File/Admin Clerk - Temp

File/Admin Clerk - Temp

Spring Creek Towers

Brooklyn, NY

$17 - $19/hr

Other

Posted 25 days ago

Job description

Position Description: SUMMARY OF POSITIONThe File/Admin Clerk is a temporary administrative role at the Twin Pines Management offices. This role provides administrative and filing support to the management office for all resident files located in two offices (1390 Pennsylvania avenue and 1279 Delmar Loop). File all paperwork required by Compliance, Property Managers, Garage Department, etc. in all resident files. Participate in all copying and distributing notices to residents. This position is expected to last for 3 months. This role is non-permanent and does not include an expectation of long-term employment. ESSENTIAL FUNCTIONS• Basic administrative duties• Filing for 5,881 units property• File and scan recertification files• Assist Recertification mail clerk with opening and inputting Recertification mail• Maintain resident file room at management office and 1279 Delmar Loop office until files are electronically stored• Electronically save files – assist implementing new electronic file system• Archive vacated files • Other duties deemed necessary in support of office operationsThe above is intended to describe the essential job functions, the general supplemental functions and the essential requirements for the performance of the job. It is not to be construed as an exhaustive statement of all the job functionsREQUIREMENTS & COMPETENCIESTo be successful Temporary File/Administrative Clerk should possess the following skills:• Ability to identify gaps and create improvements• Teamwork and Collaboration• Project Management• Excellent computer skills – scanning/filing/sortingEDUCATION / WORK REQUIREMENTS• High School Diploma or equivalent• Superior communication skills• Strong organizational skills• Real Estate industry experience preferred but not requiredLANGUAGE SKILLSAbility to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.MATHEMATICAL SKILLSAbility to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, etc.REASONING ABILITYAbility to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to use discretion and exhibit high level of confidentiality.PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Ability to walk around the complex, lift up to 10lbs, and the ability to sit and stand for long periods of time. $17.00 - $19.00 Hourly

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