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How much do fellowship coordinator jobs pay per hour?

As of Aug 29, 2026, the average hourly pay for fellowship coordinator in the United States is $26.29, according to ZipRecruiter salary data. Most workers in this role earn between $19.95 and $33.17 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a fellowship coordinator?

To thrive as a Fellowship Coordinator, you need strong organizational skills, attention to detail, and experience in academic program administration, often supported by a bachelor’s degree in education, administration, or a related field. Familiarity with database management systems, scheduling platforms, and compliance tracking tools is typically required. Excellent interpersonal, communication, and problem-solving skills help build effective relationships with fellows, faculty, and accrediting bodies. These skills are crucial for ensuring smooth program operations, regulatory compliance, and a positive experience for all stakeholders.

What are some common challenges faced by fellowship coordinators, and how can they be managed effectively?

Fellowship Coordinators often juggle multiple responsibilities, such as recruiting fellows, coordinating schedules, and ensuring compliance with accreditation requirements. A common challenge is managing communication between fellows, faculty, and administrative staff, which can be addressed by establishing clear protocols and utilizing collaboration tools. Additionally, staying organized during peak application and onboarding periods is crucial—many coordinators rely on detailed checklists and calendar reminders to keep processes on track. Building strong relationships with both fellows and faculty helps anticipate needs and resolve issues proactively.

What is the difference between Fellowship Coordinator vs Program Assistant?

AspectFellowship CoordinatorProgram Assistant
Required CredentialsBachelor's degree often preferred; experience in program coordinationHigh school diploma or equivalent; administrative experience helpful
Work EnvironmentNonprofit, academic, or research institutionsSimilar settings, often supporting program operations
Employer & Industry UsageUsed in educational, research, and nonprofit sectorsCommon in administrative support roles across industries
Common Search & Comparison IntentUnderstanding role responsibilities and qualificationsClarifying support duties and entry requirements

The Fellowship Coordinator typically manages fellowship programs, requiring specialized coordination skills and relevant experience. In contrast, the Program Assistant provides administrative support across various programs, often with less specialized qualifications. Both roles are vital in supporting organizational missions within educational and nonprofit sectors, but they differ in scope and responsibilities.

What does a fellowship coordinator do?

A fellowship coordinator manages the administration and logistics of fellowship programs, including recruiting applicants, coordinating interviews, and ensuring compliance with program requirements. They often communicate with applicants, track progress, and support fellows throughout the program duration, utilizing organizational and communication skills. The role may also involve coordinating with partner organizations and maintaining records using database tools.
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Fellowship Coordinator jobs near you
Infographic showing various Fellowship Coordinator job openings in the United States as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $54,677 per year, or $26.3 per hour.

Residency/Fellowship Coordinator

Stanford University

Stanford, CA • On-site

$38.23 - $46.17/hr

Full-time

Re-posted 13 days ago

Stanford University rating

7.9

Company rating: 7.9 out of 10

Based on 25 frontline employees who took The Breakroom Quiz

210th of 627 rated colleges and universities

Job description

Stanford University is seeking a Residency/Fellowship Program Coordinator 1 who will be under minimal supervision to provide administrative and operational support to the residency/clinical fellowship program(s), as well as additional educational programs including medical student clerkships and grand rounds. In this role you will, identify and resolve issues of limited scope within your own work area using guidelines and standards.
If you are interested in joining a dynamic team and are ready to immerse yourself in the field of medical education, this opportunity may be an excellent fit for you!
Duties include:
  • Review and evaluate applications for completeness; compile recruitment information, distribute applications, notify applicants of decisions for interview.
  • Compile reports using knowledge of residency software. Enter rank order list, maintain residency matching, resident wish list.
  • Maintain confidential resident/fellowship files and monitor records of resident/fellow attendance for all required educational activities, including conferences and other didactic experiences.
  • Track work hours, resident activities and schedules; Maintain, update and distribute resident rotation, vacation and leave schedules in electronic systems. Verify trainees' status and activities as needed.
  • Monitor and document the residency/clinical fellowship evaluation process.
  • Communicate regularly with residents/fellows and faculty regarding the daily activities, such as conference and grand rounds announcements.
  • Provides administrative support to Program Director including scheduling of student meetings, preparations of agenda, recording and maintain meeting minutes, and development of reports.
  • Assist with planning departmental annual events including recruitment, orientation, graduation, faculty retreats, as well as various meetings and program-related events.
  • Order office supplies, complete resident reimbursements and performs other duties as assigned.

* - Other duties may also be assigned
EDUCATION & EXPERIENCE (REQUIRED):
Two year college degree and one year of relevant experience, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
  • Ability to work independently and to coordinate multiple assignments with fluctuating priorities.
  • Agile and quick learner who can adapt easily to Stanford specific software and clinically related software.
  • Solid oral and written communication skills. Ability to work with all levels of faculty and staff, and handle diverse workload.
  • Must have excellent customer service skills and ability to adapt to changing work environment.
  • Proficient with Excel, Word and other applications required.
  • Ability to learn, understand and apply Accreditation Council for Graduate Medical Education (ACGME) or other subspecialties guidelines

PHYSICAL REQUIREMENTS*:
  • Constantly perform desk-based computer tasks.
  • Frequently sitting.
  • Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Rarely twist/bend/stoop/squat, kneel/crawl.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
WORK STANDARDS:
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

The expected pay range for this position is $38.23 to $46.17 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

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