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Facilities Administrative Assistant Jobs (NOW HIRING)

Sunwest Bank

Facilities Administrative Assistant

Draper, UT · On-site

$16.75 - $22.75/hr

Facilities Administrative Assistant Department: Facilities Reports to: Facilities Manager Status: ☐ Exempt ☒ Non-Exempt About the Role The Facilities Administrative Assistant provides ...

Goldenent

Facilities Administrative Assistant

Las Vegas, NV

$17.25 - $23.25/hr

As the Administrative Assistant for the Facilities Department, you play a key role in ensuring smooth day-to-day operations by providing high-level clerical and communication support to the Director ...

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How much do facilities administrative assistant jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for facilities administrative assistant in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What is a facilities administrative assistant?

Facilities Administrative Assistants are professionals who provide administrative and clerical support to the facilities management team within an organization. Their duties typically include coordinating maintenance requests, managing schedules, processing invoices, maintaining records, and assisting with facility-related projects. They serve as a point of contact between building occupants and facility services, helping to ensure a safe, efficient, and well-maintained work environment.

What are the key skills and qualifications needed to thrive as a facilities administrative assistant?

To thrive as a Facilities Administrative Assistant, you need strong organizational abilities, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with facilities management software, Microsoft Office Suite, and scheduling systems is typically required. Excellent communication, multitasking, and problem-solving skills help you efficiently coordinate with vendors, staff, and management. These skills ensure smooth daily operations, timely maintenance, and a well-organized work environment.

What are some typical challenges a facilities administrative assistant may face, and how can they effectively manage them?

Facilities Administrative Assistants often juggle multiple priorities, such as coordinating maintenance requests, managing vendor communications, and ensuring compliance with safety protocols. One common challenge is responding promptly to urgent facility issues while maintaining regular administrative tasks. Effective organization, clear communication, and using facility management software can help streamline workflows and minimize disruptions. Building strong relationships with team members and external vendors also aids in resolving challenges efficiently.

What is the difference between Facilities Administrative Assistant vs Office Administrator?

AspectFacilities Administrative AssistantOffice Administrator
CredentialsHigh school diploma or equivalent; certifications in facilities management are a plusHigh school diploma or equivalent; administrative certifications beneficial
Work EnvironmentFacilities management settings, maintenance areas, building operationsOffice settings, administrative departments, corporate environments
Employer & IndustryReal estate, property management, corporate facilitiesCorporate offices, nonprofits, government agencies
Common TasksManaging maintenance requests, coordinating repairs, overseeing safety protocolsScheduling meetings, managing correspondence, maintaining records

The Facilities Administrative Assistant focuses on supporting building operations and maintenance, while the Office Administrator handles general administrative tasks within office settings. Both roles require organizational skills and may share some certifications, but their primary responsibilities and work environments differ.

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What are the most commonly searched types of Facilities Administrative jobs?

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What states have the most Facilities Administrative Assistant jobs?

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Facilities Administrative Assistant jobs near you
Infographic showing various Facilities Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 13% Part Time, 1% Temporary, and 11% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $43,768 per year, or $21 per hour.

Facilities Administrative Assistant

Virginia Department of Human Resource Management

Williamsburg, VA • On-site

$40K - $45K/yr

Full-time

Posted 11 days ago

Virginia Alcoholic Beverage Control Authority rating

5.2

Company rating: 5.2 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

832nd of 856 rated public administrative organizations

Job description

Facilities Administrative Assistant
Job no: 5109756
Work type: Full-Time (Salaried)
Location: Williamsburg, Virginia
Categories: Administrative Services, Trades and Operations
Title: Facilities Administrative Assistant
State Role Title: Admin and Office Spec III
Hiring Range: $40,000.00 - $45,000.00
Pay Band: 3
Agency: Jamestown-Yorktown Foundation
Location: CSC General
Agency Website: jyfmuseums.org
Recruitment Type: General Public - G
Job Duties
The Facilities Administrative Assistant will provide administrative, purchasing, and operational support to the Facilities Department. Key responsibilities include processing purchase orders, invoices, and P-Card transactions while tracking budgets and maintaining vendor and asset records. The position also monitors the work order system to assist with assigning and tracking maintenance requests, manages surplus property, and ensures compliance with state purchasing rules and guidelines. Supports department staff and leadership through creating and presenting materials used in training and meetings. Additionally, this role serves as the main Facilities Department point of contact for museum events to coordinate work requests and communicate resource needs to Facilities staff.
Minimum Qualifications
Customer Service - Knowledge and experience in the principles and processes for providing excellent internal and external customer service. This includes setting and meeting quality standards for services, and evaluation of customer satisfaction.
Administrative Practices - Considerable knowledge and experience related to office administrative functions and clerical procedures.
Finance- Demonstrated ability to perform budgeting/accounting tasks accurately and with great attention to detail.
Technology - Proficient in MS Office Suite or other office administration software, familiarity with various CMMS systems and usage of standard electronic office equipment such as printers, copiers, etc...
Interpersonal Relationships and Communication - Ability to communicate clearly and effectively both orally and in writing, to include creating reports, proposals, agendas and emails, while actively listening to others. Building and maintaining collaborative relationships across all levels of staff, management and partners, with integrity, confidentiality and discretion.
Decision Making - Ability to use critical thinking skills and sound judgement to evaluate situations, research and develop solutions, present alternatives and make informed, timely decisions.
Time Management - Strong organizational skills and ability to manage, delegate and coordinate multiple priorities simultaneously, support team members, and track complex tasks.
Additional Considerations
Previous experience in facilities maintenance administration.
Knowledge of, and/or the ability to quickly learn and achieve proficiency in eVA (Virginia eProcurement Portal), Bank of America Works or similar program and all state compliances for small purchases.
Experience in event logistics/planning.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.
Contact Information
Name: Lee Shelhorse
Phone: 757-253-4553
Email: careers@jyf.virginia.gov
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
Advertised: 26 Aug 2026 Eastern Daylight Time
Applications close: 09 Sep 2026 Eastern Daylight Time
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