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Executive Travel Assistant Jobs in Florida (NOW HIRING)

Seacoast Bank

Executive Assistant III

Stuart, FL · On-site

The Executive Assistant provides administrative service management and critical support to ... Coordinate meeting logistics and travel. * Assist day-to-day office operations. * Act as a liaison ...

Seacoast Bank

Executive Assistant III

Stuart, FL · On-site

The Executive Assistant provides administrative service management and critical support to ... Coordinate meeting logistics and travel. * Assist day-to-day office operations. * Act as a liaison ...

Seacoast Bank

Executive Assistant III

Stuart, FL · On-site

The Executive Assistant provides administrative service management and critical support to ... Coordinate meeting logistics and travel. * Assist day-to-day office operations. * Act as a liaison ...

Apex Systems

Executive Assistant

Jacksonville, FL · On-site

$24 - $29.63/hr

Executive Assistant Location: Jacksonville, FL (On-site) Employment Type: Contract Contract ... Coordinate executive travel for domestic and international needs, including hotel, flight, and ...

University of Miami

Executive Assistant

Miami, FL · On-site

The Executive Assistant leads the broad scope of executive support-related activities and/or ... Responsible for schedule management, office management, travel arrangements, communications ...

Universal Travel Concierge

Executive Assistant

Miami, FL · On-site

$40K - $50K/yr

Universal Travel Concierge is seeking a highly organized and proactive Senior Executive Assistant to support our senior leadership team in the fast-paced Leisure, Travel & Tourism industry. In this ...

Universal Travel Concierge

Executive Assistant

Miami, FL · On-site

$40K - $50K/yr

Universal Travel Concierge is seeking a highly organized and proactive Senior Executive Assistant to support our senior leadership team in the fast-paced Leisure, Travel & Tourism industry. In this ...

Universal Travel Concierge

Executive Assistant

Miami, FL · On-site

$40K - $50K/yr

Universal Travel Concierge is seeking a highly organized and proactive Senior Executive Assistant to support our senior leadership team in the fast-paced Leisure, Travel & Tourism industry. In this ...

Universal Travel Concierge

Executive Assistant

Miami, FL · On-site

$40K - $50K/yr

Universal Travel Concierge is seeking a highly organized and proactive Senior Executive Assistant to support our senior leadership team in the fast-paced Leisure, Travel & Tourism industry. In this ...

Universal Travel Concierge

Executive Assistant

Miami, FL · On-site

$40K - $50K/yr

Universal Travel Concierge is seeking a highly organized and proactive Senior Executive Assistant to support our senior leadership team in the fast-paced Leisure, Travel & Tourism industry. In this ...

Cna

Executive Assistant

Lake Mary, FL · Hybrid

$90K - $125K/yr

This role will require travel as appropriate to assist Claims Leaders and their broader meetings, strategy sessions and activities. This role will also work very closely/partner with the Executive ...

Murgado Automotive Group

Administrative Assistant

Miami, FL · On-site

$17.25 - $23.25/hr

You will coordinate executive travel by booking flights, hotels, ground transportation, and dining ... You will partner with the Executive Assistant by taking ownership of defined responsibilities and ...

Murgado Automotive Group

Administrative Assistant

Miami, FL · On-site

$65K - $75K/yr

You will coordinate executive travel by booking flights, hotels, ground transportation, and dining ... You will partner with the Executive Assistant by taking ownership of defined responsibilities and ...

Murgado Automotive Group

Administrative Assistant

Miami, FL · On-site

$65K - $75K/yr

You will coordinate executive travel by booking flights, hotels, ground transportation, and dining ... You will partner with the Executive Assistant by taking ownership of defined responsibilities and ...

Blue Origin

Executive Assistant II

Titusville, FL · On-site

Executive Assistant II At Blue Origin, we envision millions of people living and working in space ... Travel - Arrange complex and detailed travel plans, itineraries, and agendas; compile documents for ...

Murgado Automotive Group

Administrative Assistant

Miami, FL · On-site

$65K - $75K/yr

You will coordinate executive travel by booking flights, hotels, ground transportation, and dining ... You will partner with the Executive Assistant by taking ownership of defined responsibilities and ...

Blue Origin

Executive Assistant II

Merritt Island, FL · On-site

As an Executive Assistant II supporting the Safety, Quality, Mission Assurance (SQMA) business, you ... Travel - Arrange complex and detailed travel plans, itineraries, and agendas; compile documents for ...

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Executive Travel Assistant information

See Florida salary details

$22.4K

$48.2K

$76.6K

How much do executive travel assistant jobs pay per year?

As of May 28, 2026, the average yearly pay for executive travel assistant in Florida is $48,167.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,400.00 and $56,000.00 per year, depending on experience, location, and employer.

What is an Executive Travel Assistant job?

An Executive Travel Assistant is responsible for managing all aspects of business travel for executives. This includes booking flights, accommodations, transportation, and handling itineraries to ensure seamless travel experiences. They also monitor travel expenses, manage last-minute changes, and provide support in case of disruptions. Strong organizational skills, attention to detail, and knowledge of corporate travel policies are essential for this role. Their goal is to ensure executives can focus on business priorities while traveling efficiently and comfortably.

What are the key skills and qualifications needed to thrive in the Executive Travel Assistant position, and why are they important?

To thrive as an Executive Travel Assistant, you need exceptional organizational abilities, attention to detail, and experience with complex travel planning—often supported by a background in hospitality, business administration, or related fields. Familiarity with booking platforms, global distribution systems (GDS), and travel management software, as well as knowledge of visa and travel compliance, is typically important. Excellent communication, problem-solving skills, and a proactive attitude help you navigate last-minute changes and high-pressure situations. These skills ensure seamless travel experiences for executives, helping organizations maintain productivity and efficiency during business trips.

What are some common challenges faced by Executive Travel Assistants, and how are they addressed?

Executive Travel Assistants often manage intricate travel itineraries that may require last-minute adjustments due to sudden schedule changes, cancellations, or global events. Navigating different time zones, handling complex visa requirements, and coordinating with multiple vendors can be demanding. Successful assistants address these challenges by staying highly organized, maintaining strong industry connections, and using advanced travel management tools to track and adjust plans quickly. Many also develop contingency strategies in advance to minimize disruptions and ensure executives remain focused on business priorities throughout their trips.
More about Executive Travel Assistant jobs
What are popular job titles related to Executive Travel Assistant jobs in Florida? For Executive Travel Assistant jobs in Florida, the most frequently searched job titles are:
What job categories do people searching Executive Travel Assistant jobs in Florida look for? The top searched job categories for Executive Travel Assistant jobs in Florida are:
What cities in Florida are hiring for Executive Travel Assistant jobs? Cities in Florida with the most Executive Travel Assistant job openings:
Executive Travel Assistant jobs near you
Infographic showing various Executive Travel Assistant job openings in Florida as of May 2026, with employment types broken down into 80% Full Time, and 20% Contract. Highlights an 100% In-person job distribution, with an average salary of $48,167 per year, or $23.2 per hour.
Executive Assistant III

Executive Assistant III

Seacoast Bank

Stuart, FL • On-site

Full-time

Posted 21 days ago

Seacoast Bank rating

8.4

Company rating: 8.4 out of 10

Based on 8 frontline employees who took The Breakroom Quiz

29th of 141 rated banks

Job description

We are looking for an experienced Executive Assistant to join our team at our Corporate Headquarters in Stuart, FL! 

JOB SUMMARY:

The Executive Assistant provides administrative service management and critical support to Executive Management.  The role assists with a variety of duties throughout the company to help achieve the Company’s business goals and objectives.  This position requires a high level of integrity as the role is exposed to confidential and sensitive information and requires the ability to work both collaboratively and independently on tasks that are complex and highly sensitive in nature. 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Manage schedules and correspondence.
  • Coordinate meeting logistics and travel.
  • Assist day-to-day office operations.
  • Act as a liaison between management, other administrative staff, board members, associates, customers, business partners, consultants, and vendors
  • Prepare meeting minutes.
  • Assemble committee meeting materials and packages, including reports, presentations, and memorandums.
  • Arrange meeting locations, facilities, refreshments, and conference equipment for meetings; following up on actions needed.
  • Provide technical support to executives and directors before and during meetings, conference calls, audiovisual presentations.
  • Prioritize executive functions, meetings, and time sensitive items.
  • Draft letters and route correspondence and communications accordingly
  • Anticipate in advance potential roadblocks, queries or scheduling needs to plan and resolve with executives, board of directors, and third parties as needed.
  • Proactively manage executives’ time
  • Adheres to Seacoast Bank’s Code of Conduct.
  • Works on special projects as assigned.

 

EDUCATION and/or EXPERIENCE:

  • Degree preferred, preferably in a business-related area. Other degrees, certifications or experience considered.
  • Minimum 5 years of administrative management experience required, preferably in banking or a comparable firm. C- Level support preferred.
  • General bookkeeping and strong math skills are essential.
  • Knowledge of advanced MS Office applications; Word, Excel, PowerPoint, and Outlook
  • Solid experience with technology, applications, iPad/Apple Products,
  • Strong analytical, written, and verbal communication skills to liaise between the board of directors and executive management as well as customers and the Executive support team.
  • Ability to plan, prioritize and manage multiple tasks assigned to meet deadlines, and the flexibility to juggle varying assignments.
  • Comfortable when working to tight deadlines, and able to turn work around within a short time span where demands are liable to change at short notice.
  • The ability to anticipate needs, think critically, and recommend solutions in advance.
  • Must be detail-oriented, highly organized, and a team player.
  • Willing to assist others, including, and not limited to other senior management, executive direct reports, directors, customers, and shareholders.
  • Good understanding of bank policies, procedures, and operations.
  • Ability to manage complex and highly confidential information.
  • Comfortable working autonomously and across multiple tasks and reporting into different working teams and Executive Officers.

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