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Executive Travel Assistant Jobs in Miami, FL (NOW HIRING)

The University of Miami

Executive Assistant

Miami, FL · Hybrid

Executive Assistant ***Hybrid Option Available*** The University of Miami/UHealth Department of ... Responsible for schedule management, office management, travel arrangements, communications ...

University of Miami

Executive Assistant

Miami, FL · Hybrid

Executive Assistant ***Hybrid Option Available*** The University of Miami/UHealth Department of ... Responsible for schedule management, office management, travel arrangements, communications ...

The University of Miami

Executive Assistant

Miami, FL · On-site

Executive Assistant ***Hybrid Option Available*** The University of Miami/UHealth Department of ... Responsible for schedule management, office management, travel arrangements, communications ...

University of Miami

Executive Assistant

Miami, FL · Hybrid

Executive Assistant Hybrid Option Available The University of Miami/UHealth Department of Neurology ... Responsible for schedule management, office management, travel arrangements, communications ...

University of Miami

Executive Assistant

Miami, FL · Hybrid

Executive Assistant Hybrid Option Available The University of Miami/UHealth Department of Neurology ... Responsible for schedule management, office management, travel arrangements, communications ...

University of Miami

Executive Assistant

Miami, FL · On-site

The Executive Assistant leads the broad scope of executive support-related activities and/or ... Responsible for schedule management, office management, travel arrangements, communications ...

Universal Travel Concierge

Executive Assistant

Miami, FL · On-site

$40K - $50K/yr

Universal Travel Concierge is seeking a highly organized and proactive Senior Executive Assistant to support our senior leadership team in the fast-paced Leisure, Travel & Tourism industry. In this ...

Universal Travel Concierge

Executive Assistant

Miami, FL · On-site

$40K - $50K/yr

Universal Travel Concierge is seeking a highly organized and proactive Senior Executive Assistant to support our senior leadership team in the fast-paced Leisure, Travel & Tourism industry. In this ...

Universal Travel Concierge

Executive Assistant

Miami, FL · On-site

$40K - $50K/yr

Universal Travel Concierge is seeking a highly organized and proactive Senior Executive Assistant to support our senior leadership team in the fast-paced Leisure, Travel & Tourism industry. In this ...

Universal Travel Concierge

Executive Assistant

Miami, FL · On-site

$40K - $50K/yr

Universal Travel Concierge is seeking a highly organized and proactive Senior Executive Assistant to support our senior leadership team in the fast-paced Leisure, Travel & Tourism industry. In this ...

Universal Travel Concierge

Executive Assistant

Miami, FL · On-site

$40K - $50K/yr

Universal Travel Concierge is seeking a highly organized and proactive Senior Executive Assistant to support our senior leadership team in the fast-paced Leisure, Travel & Tourism industry. In this ...

Murgado Automotive Group

Administrative Assistant

Miami, FL · On-site

$17.25 - $23.25/hr

You will coordinate executive travel by booking flights, hotels, ground transportation, and dining ... You will partner with the Executive Assistant by taking ownership of defined responsibilities and ...

Murgado Automotive Group

Administrative Assistant

Miami, FL · On-site

$65K - $75K/yr

You will coordinate executive travel by booking flights, hotels, ground transportation, and dining ... You will partner with the Executive Assistant by taking ownership of defined responsibilities and ...

Murgado Automotive Group

Administrative Assistant

Miami, FL · On-site

$65K - $75K/yr

You will coordinate executive travel by booking flights, hotels, ground transportation, and dining ... You will partner with the Executive Assistant by taking ownership of defined responsibilities and ...

Murgado Automotive Group

Administrative Assistant

Miami, FL · On-site

$65K - $75K/yr

You will coordinate executive travel by booking flights, hotels, ground transportation, and dining ... You will partner with the Executive Assistant by taking ownership of defined responsibilities and ...

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Executive Travel Assistant information

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$28.7K

$61.6K

$98K

How much do executive travel assistant jobs pay per year?

As of May 28, 2026, the average yearly pay for executive travel assistant in Miami, FL is $61,649.00, according to ZipRecruiter salary data. Most workers in this role earn between $47,800.00 and $71,700.00 per year, depending on experience, location, and employer.

What is an Executive Travel Assistant job?

An Executive Travel Assistant is responsible for managing all aspects of business travel for executives. This includes booking flights, accommodations, transportation, and handling itineraries to ensure seamless travel experiences. They also monitor travel expenses, manage last-minute changes, and provide support in case of disruptions. Strong organizational skills, attention to detail, and knowledge of corporate travel policies are essential for this role. Their goal is to ensure executives can focus on business priorities while traveling efficiently and comfortably.

What are the key skills and qualifications needed to thrive in the Executive Travel Assistant position, and why are they important?

To thrive as an Executive Travel Assistant, you need exceptional organizational abilities, attention to detail, and experience with complex travel planning—often supported by a background in hospitality, business administration, or related fields. Familiarity with booking platforms, global distribution systems (GDS), and travel management software, as well as knowledge of visa and travel compliance, is typically important. Excellent communication, problem-solving skills, and a proactive attitude help you navigate last-minute changes and high-pressure situations. These skills ensure seamless travel experiences for executives, helping organizations maintain productivity and efficiency during business trips.

What are some common challenges faced by Executive Travel Assistants, and how are they addressed?

Executive Travel Assistants often manage intricate travel itineraries that may require last-minute adjustments due to sudden schedule changes, cancellations, or global events. Navigating different time zones, handling complex visa requirements, and coordinating with multiple vendors can be demanding. Successful assistants address these challenges by staying highly organized, maintaining strong industry connections, and using advanced travel management tools to track and adjust plans quickly. Many also develop contingency strategies in advance to minimize disruptions and ensure executives remain focused on business priorities throughout their trips.
More about Executive Travel Assistant jobs
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Executive Travel Assistant jobs near you
Executive Assistant

Executive Assistant

The University of Miami

Miami, FL • Hybrid

Other

Medical, Dental, PTO

This job post has expired today. Applications are no longer accepted.

University Of Miami rating

7.7

Company rating: 7.7 out of 10

Based on 52 frontline employees who took The Breakroom Quiz

209th of 528 rated colleges and universities

Job description

Current Employees:
If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet.
Executive Assistant
***Hybrid Option Available***
The University of Miami/UHealth Department of Neurology has an exciting opportunity for a Full Time Executive Assistant to work hybrid at the UHealth Medical Campus.
Core Job Summary
The Executive Assistant leads the broad scope of executive support-related activities and/or special projects for top-level leadership (Assistant VP and above or equivalent) and their functional area(s) to facilitate the efficient operations of the office and function. Responsible for schedule management, office management, travel arrangements, communications, information preparation, data management and analysis. This role represents the executive and their interests to others. The Executive Assistant has delegated authority regarding matters of significance. In addition, performs work without specific instruction or prescribed procedures.
Core Responsibilities
  • Reports to and supports top-level leadership (Assistant VP and above) and their department(s) with high-level executive support.
  • Acts as executive liaison and advises others of the executive's activities and views on policies or issues, using judgment and discretion.
  • Manages executive's calendar and approves/declines meeting requests on behalf of the executive to ensure schedule is aligned to meet upcoming deadlines and/or priorities.
  • Prioritizes meetings for executive to include the rescheduling and/or cancellation of other high-level meetings.
  • Manages executive's travel arrangements and budget.
Department Specific Functions
The primary function of this position is to provide administrative support to the Chief of the Neuromuscular Division and the Neuromuscular program. Responsible for schedule management, office management, travel arrangements, communications, information preparation, data management and analysis. This role represents the executive and their interests to others. The Executive Assistant has delegated authority regarding matters of significance. In addition, performs work without specific instruction or prescribed procedures.
  • Answer phones, triage, and follow-through on messages and information requests from internal and external customers
  • Coordinate general and professional correspondence associated with the faculty member' academic, research and clinical work.
  • Copy, fax and scan documents for distribution, filing, meetings, etc.
  • Schedule and coordinate physicians' calendar including interviews, on and off campus meetings, lectures, conferences, departmental meetings, and special programs for patients and faculty.
  • Greet faculty guests and visitors and arrange meetings rooms, etc. Arrange catering for meetings as needed.
  • Prepare and submit leave requests and vacation/leave tracking forms as outlined by Department and University policy.
  • Assist with preparation of Centers of Excellence annual reports. Work closely with Department's clinical operations staff to ensure seamless coordination between the faculty member' clinical activities and their academic/administrative work.
  • Prepare and coordinate travel arrangements including reservations for hotels, air travel and other related arrangements.
  • Prepare and submit forms required for reimbursement of travel expenses, including but not limited to, gathering all pertinent receipts, and submission of required information to administrative office for processing.
  • This also includes monthly reconciliation of credit cards, preparation of POs and other reimbursements as needed.
  • Responsible for the maintenance, requisition and submission of supplies for division.
  • Make arrangements for changes, moving or repair of phones, computers, pagers, etc. as needed by faculty members.
  • Update and submit renewals of licenses and DEA. Responsible for membership payments, as well as assist with initial credentialing and re-credentialing.
  • Distribute updated documents to appropriate entities internally as well as externally.
  • Maintain updated physician's documentation (CME, Boards, certifications, etc.).
  • Maintain files and coordinate storage needs for Division.
  • Assist in the preparation of manuscripts for submission to journals.
  • Prepare images, graphs, tables and PowerPoint presentations.
  • Update CVs, and assist with grant submissions.
  • Coordinate meetings, galas, research related workshops and all divisional activities as needed.
  • Support Department Administrator with other responsibilities.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
Core Qualifications
  • Associate's degree in relevant field, Bachelor's degree preferred.
  • Minimum 5 years of relevant experience, preferred in an academic/healthcare environment. Scientific background or previous exposure to bibliographic review preferred.
Knowledge, Skills and Attitudes:
  • Must demonstrate high level of skill with MS Word, Excel, and Outlook calendaring programs.
  • The candidate must be pro-active, highly motivated and follow up to completion of assigned projects.
  • Must have excellent written and verbal communication skills.
  • Must have professional, appropriate appearance and demeanor.
  • Must be able to work with high level of autonomy and independence and manage multiple priorities and projects successfully.
  • Must demonstrate a high level of organizational and time-management skills as well as ownership and accountability for all responsibilities and activities.
  • Must be able to problem-solve complex issues.
  • Must be able and willing to work and thrive in a fast-paced environment, and to interact successfully with internal and external customers and co-workers at all levels of the organization.
  • Will be expected to represent the Division and the Department with the highest level of professionalism and behavior.

Any relevant education, certifications and/or work experience may be considered.
The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.
Job Status:
Full time
Employee Type:
Staff

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About University of Miami

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The University of Miami, located in the beautiful Coral Gables, Florida, is a comprehensive, private research institution in the United States. Operating within the higher education industry, the institution offers a multitude of degree programs spanning over 180 majors and program through its 12 colleges. The University was founded in 1925 with the mission to disseminate knowledge, transform lives, and change the world - a mission it has held faithfully to this day. Notably, the University of Miami has gained global recognition for its commitment to research and innovation, with over $324 million in research and sponsored project funding awarded annually.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Coral Gables, FL, US

Year founded

1925

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