Executive Support Jobs in Rochester, NY (NOW HIRING)

New York, United States

Compass Pathways plc (Nasdaq: CMPS) is a biotechnology company dedicated to accelerating patient access to evidence-based innovation in mental health. The Company is headquartered in London, UK, with offices in New York City in the US. We focus on developing novel treatments that have the potential to improve the lives of those who are suffering with mental health conditions and who are not helped by current treatments.

We are pioneering a new paradigm for treating mental health conditions focused on rapid and durable responses through the development of our investigational COMP360 synthetic psilocybin treatment, potentially a first in class treatment. COMP360 has Breakthrough Therapy designation from the US Food and Drug Administration (FDA) and has received Innovative Licensing and Access Pathway (ILAP) designation in the UK for treatment-resistant depression (TRD) due to the pressing unmet need in this area.

We are currently in phase 3 for TRD, have completed phase 2 studies for both post-traumatic stress disorder (PTSD) and anorexia nervosa and are planning a further late-stage study in PTSD. We envision a world where mental health means not just the absence of illness but the ability to thrive. - Compass Pathways.

The Executive Assistant will provide high-level administrative and coordination support to the VP, HEOR, VP, Market Access and VP, Patient Engagement.

This role will help ensure smooth day-to-day executive operations, efficient prioritization across complex calendars and travel schedules, and effective coordination of meetings, communications, and key business processes in a fast-paced, matrixed environment.

Location: Hybrid in New York City / New Jersey, US.

Reports to: Vice-President, HEOR.

Roles and Responsibilities (Include but are not limited to):

• Manage complex calendars, prioritise competing requests, and coordinate meetings across multiple senior leaders
• Arrange domestic and international travel, accommodation, transport, and related itineraries
• Prepare meeting materials, coordinate agendas, take notes where required, and track follow-up actions
• Maintain accurate records, manage the execution and storage of key documentation, and support document retrieval when needed
• Support expenses, purchase-related administration, and invoice or vendor coordination in line with internal processes
• Coordinate team events, offsites, and internal engagement activities
• Liaise with new vendors and support accounts payable or vendor verification processes as required
• Adhere to relevant standard operating procedures, confidentiality requirements, and internal policies
• Provide responsive day-to-day administrative support to the VP, HEOR and other VP stakeholders as needed

Candidate Profile:

• Proven experience supporting senior executives in a fast-paced, matrixed environment
• Strong diary management and prioritization skills, with the ability to manage multiple stakeholders and shifting demands
• Highly organized, proactive, and able to work independently with excellent attention to detail
• Strong written and verbal communication skills, with confidence coordinating across internal and external stakeholders
• Comfortable handling confidential information with discretion and professionalism
• Proficient in standard business tools such as Outlook, Teams, PowerPoint, and expense systems
• Collaborative team player who demonstrates alignment with our values and a commitment to working in a supportive, purpose-driven culture

For NYCCompensation Description (annually): Please note that the base salary range is a guideline, and individual total compensation will vary based on factors such as qualifications, skill level, competencies, and work location. Base pay is one part of the Total Package that is provided to compensate and recognise employees for their work and any role at Compass, regardless of the location, is eligible for additional discretionary bonuses and equity.

Base salary per annum: $85,000 - $110,000 USD

For an overview of our benefits package and compensation information, please visit "Working at Compass".

Reasonable accommodation We are committed to building a workplace where everyone's wellbeing matters. If you need reasonable accommodation during the interview process to be at your best, please let our recruiting team know.

UK applicants

We are proud of our commitment to diversity and equality (pursuant to the Equality Act 2010). We do not discriminate based upon race, religion or belief, colour, nationality, ethnic or national origin, gender, pregnancy or maternity, marital or civil partner status, sexual orientation, gender reassignment, age or disability.

US applicants

Compass Pathways is proud to be an equal opportunity employer. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, and related medical conditions), ethnicity, age, disability, sexual orientation, gender identity, gender expression, military service, genetic information, familial or marital status, or any other status, category, or characteristic protected by applicable law.

Unfortunately, we cannot sponsor employment visas and can only accept applications if you have employment rights in the country to which you are applying.

All data is confidential and protected by all legal and data privacy requirements, please see our recruitment Privacy Notice to learn more about how we process personal data.