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Executive Personal Assistant Jobs in Boca Raton, FL

Trivium

Personal Assistant to CEO

Miami Gardens, FL

$70K - $90K/yr

You'll thrive here if you have: * 1+ year as a Personal Assistant, Executive Assistant, or in a comparable support role. * A valid driver's license and clean driving record. * A home base local to ...

GMGVIP, LLC

Office Coordinator

West Palm Beach, FL · On-site

$17.50 - $23.25/hr

Serve as a reliable backup to the Office Assistant when additional coverage or support is needed * Assist with executive scheduling, reservations, transportation, and travel coordination when ...

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$27K

$65.9K

$127.2K

How much do executive personal assistant jobs pay per year?

As of Aug 25, 2026, the average yearly pay for executive personal assistant in Boca Raton, FL is $65,867.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,700.00 and $80,700.00 per year, depending on experience, location, and employer.

What is an executive personal assistant?

An executive personal assistant handles the daily organizational and administrative duties for an executive or corporate manager in a company or corporation. It is their job to oversee the management of the executive’s schedule, arrange meetings, and perform clerical tasks. Most executive assistant positions require a GED certificate or high school diploma. Some employers will prefer a college education and seek candidates with an associate or bachelor’s degree in business administration or management. A master’s degree or higher is not needed for this role. An executive personal assistant needs exceptional customer service skills and must be highly organized.

What are the key skills and qualifications needed to thrive as an executive personal assistant, and why are they important?

To thrive as an Executive Personal Assistant, you need exceptional organizational skills, time management, discretion, and often a relevant degree or administrative certification. Familiarity with office software (e.g., Microsoft Office Suite), calendar management tools, and sometimes project management platforms is typically required. Outstanding communication, problem-solving abilities, and adaptability help you anticipate executive needs and handle high-pressure situations. These skills are vital for ensuring smooth operations, safeguarding confidential information, and maximizing the executive’s productivity.

What are some common challenges executive personal assistants face when managing multiple high-priority tasks for their executives?

Executive Personal Assistants often juggle a variety of urgent requests, from scheduling meetings to handling confidential correspondence, sometimes for more than one executive. The biggest challenge is prioritizing tasks when everything seems equally important, requiring strong organizational skills and the ability to stay calm under pressure. Successful assistants use digital tools, clear communication, and proactive planning to manage competing demands and ensure nothing falls through the cracks. Open dialogue with the executive about priorities and deadlines is essential for delivering support efficiently.
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Executive Personal Assistant jobs near you
Infographic showing various Executive Personal Assistant job openings in Boca Raton, FL as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 22% Part Time, 3% Contract, and 1% Nights. Highlights an 92% Physical, 2% Hybrid, and 6% Remote job distribution, with an average salary of $65,867 per year, or $31.7 per hour.

Executive Personal Assistant

West Palm Beach, FL • On-site

Frazer Jones
Manufacturing • 51 - 200 employees
Learn more about Frazer Jonesexternal

$90K - $115K/yr

Other

Posted 5 days ago

Job description

Executive Personal Assistant

Location: West Palm Beach, FL (3 Days On-Site, 2 Days Remote)

Compensation: $90,000 - $115,000 Base Salary + Bonus

Experience: 3-7 Years

About the Opportunity

We are seeking a highly organized, proactive, and professional Executive Personal Assistant to support a senior executive and his family based in West Palm Beach, Florida. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and can seamlessly manage both executive business responsibilities and personal affairs with discretion and efficiency.

Key Responsibilities

Executive Support

  • Manage complex and ever-changing calendars, scheduling meetings across multiple time zones.
  • Coordinate domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
  • Prepare meeting agendas, presentations, reports, and briefing materials.
  • Screen and prioritize emails, phone calls, and correspondence.
  • Track action items, deadlines, and follow-ups to ensure timely completion.
  • Coordinate executive meetings, board meetings, and special events.
  • Manage expense reports, invoices, and reimbursements.
  • Serve as a liaison with internal stakeholders, external partners, vendors, and clients.
  • Assist with special projects and strategic initiatives as needed.

Personal Support

  • Manage personal calendars, appointments, and family-related scheduling.
  • Coordinate personal travel arrangements and vacation planning.
  • Oversee household vendors, maintenance schedules, and service providers.
  • Handle personal purchasing, gifting, and special occasion planning.
  • Assist with reservations, event planning, and entertainment arrangements.
  • Manage confidential personal information and records.
  • Support ad hoc personal requests and errands as needed.
  • Coordinate with family offices, accountants, attorneys, and other trusted advisors when required.

Qualifications

  • 3-7 years of experience as an Executive Assistant, Personal Assistant, Executive Personal Assistant, or similar role supporting senior executives.
  • Exceptional organizational and time management skills.
  • Strong verbal and written communication abilities.
  • Proven ability to manage confidential information with discretion.
  • Highly proficient in Microsoft Office Suite, Outlook, Teams, and calendar management tools.
  • Experience coordinating complex travel and logistics.
  • Strong problem-solving skills with a proactive, solutions-oriented mindset.
  • Ability to work independently while maintaining a high level of professionalism.
  • Bachelor's degree preferred but not required.

What We're Looking For

  • A polished and professional presence.
  • Strong sense of ownership and accountability.
  • Ability to anticipate needs before they arise.
  • Flexibility and adaptability in a dynamic environment.
  • Excellent judgment and decision-making skills.
  • A service-oriented mindset with a "no task too big or too small" attitude.

Compensation & Benefits

  • Competitive base salary of $90,000 - $115,000
  • Annual performance-based bonus
  • Comprehensive benefits package
  • Hybrid work arrangement (3 days on-site, 2 days remote)
  • Opportunity to work closely with a highly successful executive in a dynamic environment


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