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Executive Operations Manager Jobs in Chicago, IL

LHH US

Operations Manager

Chicago, IL

$75K - $95K/yr

Government Affairs Operations Manager | Chicago, IL Work directly with executive leadership in a high-impact role bridging operations, compliance, and government affairs. A growing professional ...

LHH US

Operations Manager

Chicago, IL

$75K - $95K/yr

Government Affairs Operations Manager | Chicago, IL Work directly with executive leadership in a high-impact role bridging operations, compliance, and government affairs. A growing professional ...

Addison Group

Interim Operations Manager

Chicago, IL · On-site

$40 - $50/hr

They are seeking an experienced Interim Operations Manager to provide leadership and operational support during an executive transition. This role is ideal for a hands-on professional who enjoys ...

Sound Specialists

Operations Manager

Chicago, IL · On-site

Manage technician scheduling and resource allocation across multiple projects. * Work closely with ... Report directly to the CEO on operational performance. Qualifications * 3+ years of operations or ...

Sound Specialists

Operations Manager

Chicago, IL · On-site

Manage technician scheduling and resource allocation across multiple projects. * Work closely with ... Report directly to the CEO on operational performance. Qualifications * 3+ years of operations or ...

Sound Specialists

Operations Manager

Chicago, IL

Manage technician scheduling and resource allocation across multiple projects. * Work closely with ... Report directly to the CEO on operational performance. Qualifications * 3+ years of operations or ...

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Executive Operations Manager information

See Chicago, IL salary details

$32K

$65.4K

$122.2K

How much do executive operations manager jobs pay per year?

As of Aug 3, 2026, the average yearly pay for executive operations manager in Chicago, IL is $65,421.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,300.00 and $79,900.00 per year, depending on experience, location, and employer.

What are some common challenges faced by Executive Operations Managers, and how can they overcome them?

Executive Operations Managers often face the challenge of balancing strategic decision-making with day-to-day operational oversight. Navigating competing priorities, managing cross-departmental communication, and ensuring consistent process improvements require strong organizational and leadership skills. To overcome these challenges, it's essential to establish clear communication channels, delegate effectively, and stay adaptable to evolving business needs. Building strong relationships with department heads and fostering a collaborative team environment also contribute to smoother operations and long-term success.

What are the key skills and qualifications needed to thrive as an Executive Operations Manager, and why are they important?

To thrive as an Executive Operations Manager, you need a solid background in business administration, strategic planning, and operational oversight, typically supported by a bachelor’s or master’s degree in business or a related field. Familiarity with ERP systems, project management software, and relevant certifications such as PMP or Six Sigma is highly valuable. Leadership, problem-solving, and strong interpersonal communication set top performers apart in this role. These skills are essential for efficiently streamlining operations, driving organizational growth, and fostering collaboration across departments.

What does an Executive Operations Manager do?

An Executive Operations Manager is responsible for overseeing and optimizing the day-to-day operations of an organization at a senior level. They develop and implement operational strategies, manage cross-functional teams, and ensure that company goals are met efficiently. This role often involves coordinating between departments, analyzing performance data, and making decisions to improve productivity and profitability. Executive Operations Managers also play a key role in budgeting, resource allocation, and process improvement initiatives.
What are the most commonly searched types of Operations Manager jobs in Chicago, IL? The most popular types of Operations Manager jobs in Chicago, IL are:
What are popular job titles related to Executive Operations Manager jobs in Chicago, IL? For Executive Operations Manager jobs in Chicago, IL, the most frequently searched job titles are:
What job categories do people searching Executive Operations Manager jobs in Chicago, IL look for? The top searched job categories for Executive Operations Manager jobs in Chicago, IL are:
What cities near Chicago, IL are hiring for Executive Operations Manager jobs? Cities near Chicago, IL with the most Executive Operations Manager job openings:
Executive Operations Manager jobs near you
Infographic showing various Executive Operations Manager job openings in Chicago, IL as of July 2026, with employment types broken down into 100% Full Time. Highlights an 90% In-person, 5% Hybrid, and 5% Remote job distribution, with an average salary of $65,421 per year, or $31.5 per hour.

Endeleo Executive Operations & Grants Manager

Trinity United Church of Christ

Chicago, IL • On-site

$65K - $70K/yr

Full-time

Posted 9 days ago

Job description

JOB TITLE: Executive Operations & Grants Manager

Job Description Disclaimer: The statements in this job description are intended to describe the essential/non-essential nature and level of work performed by Endeleo staff/interns assigned to this job. They are not intended to be an exhaustive list of all duties and responsibilities, as other duties and responsibilities may be assigned.

Reporting Relationship:

Executive Director

Organization Unit:

Operations

FLSA Status:

Exempt

Grade:

---

Work Status: Full-Time

Date Prepared:

July 2026


Basic Function: Endeleo Institute is seeking a detail-oriented and highly organized Executive Operations and Grants Manager. The Executive Assistant and Grants Manager provides high-level administrative, operational, and strategic support to the Executive Director while ensuring the efficient day-to-day operation of the organization. The role manages executive scheduling, board support, grant administration, office operations, internal systems, communications, donor engagement, and organizational projects. This position serves as a central point of coordination, helping maintain compliance, streamline processes, and support the organization's mission through effective administration, communication, and operational leadership.

.Duties and Responsibilities

Executive & Strategic Support

  • Provide Administrative Assistance to the Executive Director as assigned.
  • Manage complex calendars, scheduling, and logistics for executive leadership, ensuring alignment with organizational priorities and strategic goals.
  • Prepare high-quality reports, presentations, briefing documents, and correspondence on behalf of leadership.
  • Support board-related activities including meeting coordination, materials preparation, and action item follow-up.
  • Serve as a trusted liaison between leadership, Trinity United Church of Christ HR, staff, contractors (IT and other), donors, funders, and external facilities and stakeholders.
  • Anticipate leadership needs and proactively resolve logistical or administrative challenges before they escalate.
  • Provide administrative support for all audits and other compliance related matters.

Grants Administration & Compliance Support

  • Provide leadership and administrative assistance in grant research and proposal development.
  • Assist the Executive Director in developing staff assignments for proposal development and ensure timely submission of all grant proposals.
  • Coordinate the administrative aspects of grant management, including uploading, organizing, and maintaining required documentation in grant portals and internal systems
  • Track grant deadlines, deliverables, and reporting timelines to ensure full compliance with funder requirements
  • Maintain accurate, audit-ready grant records accessible to leadership and program staff
  • Assist in preparing narrative and supporting materials for grant proposal reports and new funding submissions
  • Maintain standard grant proposal content for typical questions regarding Endeleo to streamline grant writing.

Communications & Donor Engagement

  • Develop, design, and manage email campaigns and donor communications using Constant Contact or similar platforms
  • Draft compelling appeal emails, newsletters, and outreach materials that advance fundraising goals and reflect the organization's voice and mission
  • Maintain consistent, mission-aligned messaging across all communications channels
  • Support outreach campaigns, fundraising events, and stewardship efforts with logistical and communications coordination

Office & Operations Management

  • Assist with the development and management of electronic and physical filing systems.
  • Oversee daily office operations to ensure a professional, efficient, and welcoming environment
  • Manage office supply inventory, vendor relationships, service contracts, and purchasing within approved parameters
  • Identify and implement improvements to administrative systems, workflows, and internal processes
  • Serve as the primary point of contact for facilities, technology troubleshooting, and general operational needs

Project Coordination & Organizational Support

  • Coordinate and provide hands-on support for internal projects, events, and cross-departmental initiatives

Other Duties

Perform other duties as assigned.


Requirements: This position serves as a strategic administrative partner to the Executive Director, coordinating executive operations, grants administration, board governance support, office management, and organizational communications, and requires a highly organized, proactive professional with strong discretion and operational excellence.

The candidate must hold a bachelor's degree (or equivalent experience) and at least five years of progressively responsible experience in executive administration, nonprofit operations, or grants administration, including experience supporting senior leadership, grant compliance/reporting, and Board support (meetings, agendas, minutes). Donor communications and fundraising experience are a plus.

Proficiency in Microsoft Office is required, along with experience in cloud-based document management and email marketing platforms (e.g., Constant Contact); familiarity with grant portals, CRMs, and project management tools is preferred.

The ideal candidate combines strong organizational and communication skills, sound judgment with sensitive information, independent time management, and interpersonal skills to build relationships with board members, donors, and community partners, paired with a genuine commitment to Endeleo’s mission.

Work Schedule: The Executive Operations & Grants Manager for the Endeleo Institute shall generally work forty (40) hours each week, some weekends and evenings, in accordance with the needs of the organization. This position is Onsite/Hybrid (as required by role duties).


Confidentiality: Confidentiality is a condition of employment. Discretion is a condition of employment. At all times, staff members are to respect the privacy of information about others. Violation of the Code of Confidentiality can result in immediate termination of employment.

Working Conditions: The Administrative Assistant & Audit Support for Endeleo will work in a clean and well-lighted area, with proper ventilation and air quality.