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Executive Business Administrator Jobs (NOW HIRING)

Microsoft

Executive Business Administrator

Redmond, WA · On-site

Overview Microsoft is seeking Executive Business Administrators to support various leaders across the company. The successful candidate thrives working both independently and collaboratively, brings ...

Microsoft

Executive Business Administrator

Redmond, WA · On-site

$45.67 - $73.65/hr

Overview XBOX is seeking an Executive Business Administrator to support the Office of the Chief Executive Officer (OCEO). The successful candidate thrives, working both independently and ...

Microsoft

Executive Business Administrator

Redmond, WA · On-site

We are seeking a dedicated Executive Business Administrator to support the General Manager of the Washington State and Global Employee Engagement team (WSGEE) and their organization. In this role you ...

Microsoft

Executive Business Administrator

Redmond, WA · On-site

The Campaign Enablement & Innovation team is seeking an Executive Business Administrator to deliver high-quality administrative and operational support for up to two General Managers. This role ...

Microsoft

Executive Business Administrator

Redmond, WA · On-site

Are you a experienced Executive Business Administrator who is passionate about supporting a dynamic leader? Do you get excited about the opportunity to manage a senior leader in Microsoft Security ...

Microsoft

Executive Business Administrator

Redmond, WA · On-site

As the Business Administrator to the Vice President of the Direct Customer Value (DCV) organization ... executive/upper level management. Other Requirements: Ability to meet Microsoft, customer and/or ...

Microsoft

Executive Business Administrator

Redmond, WA · On-site

$42.93 - $59.33/hr

Are you an Executive Business Administrator passionate about supporting a dynamic team? Do you thrive in managing complex scenarios, coordinating meetings and events, and influencing security culture ...

Camden City Purchasing

Business Administrator

Camden, NJ

$85K - $155K/yr

BUSINESS ADMINISTRATOR City of Camden, NJ Position Overview The City of Camden is seeking a dynamic ... Executive Management: Direct and supervise the administrative matters and operations across all ...

New

Resourceful

Business Administrator

Redmond, WA · On-site

$34 - $37/hr

We're looking for a Business Administrator to serve as a key operational partner supporting ... This role manages everything from executive calendars and rhythm-of-business processes to ...

Microsoft

Executive Business Admin

Redmond, WA · On-site

This role will serve as a leader within the business administrator community, actively support org ... Serves as a liaison between executives and teams. Gathers information from partners across ...

doco

Business Administrator

New York, NY

$80K - $95K/yr

Position Summary DO & CO is seeking a highly organized and proactive Business Administrator to ... This role serves as a key liaison between executives, internal departments, and external partners ...

doco

Business Administrator

New York, NY · On-site

$80K - $95K/yr

Position Summary DO & CO is seeking a highly organized and proactive Business Administrator to ... This role serves as a key liaison between executives, internal departments, and external partners ...

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How much do executive business administrator jobs pay per year?

As of Aug 15, 2026, the average yearly pay for executive business administrator in the United States is $76,731.00, according to ZipRecruiter salary data. Most workers in this role earn between $57,000.00 and $86,500.00 per year, depending on experience, location, and employer.

Is an executive business administrator a good career?

An executive business administrator is a valuable role that involves managing executive schedules, communications, and administrative tasks, often requiring strong organizational and communication skills. It can offer stable employment, opportunities for advancement, and exposure to high-level business operations, making it a viable career choice for those interested in corporate administration. Success in this role often depends on experience, certifications, and proficiency with office software and management tools.

What are the key skills and qualifications needed to thrive as an executive business administrator, and why are they important?

To thrive as an Executive Business Administrator, you need excellent organizational abilities, attention to detail, and a background in business administration, often supported by a bachelor's degree or equivalent experience. Familiarity with office management software, calendar management tools, and enterprise resource planning (ERP) systems is typically required. Exceptional communication skills, discretion, and the ability to prioritize tasks efficiently help distinguish top performers in this role. These competencies ensure smooth executive operations, effective time management, and professional representation of leadership within the organization.

How does an executive business administrator typically support multiple executives or departments, and what are some strategies for managing competing priorities?

Executive Business Administrators often work with several executives or oversee tasks across multiple departments, requiring strong organizational and communication skills. They prioritize tasks by understanding each executive's objectives, maintaining clear schedules, and proactively addressing potential conflicts. Effective strategies include using digital tools for task management, setting regular check-ins with stakeholders, and developing a system to triage urgent requests. This role also involves anticipating needs and adapting quickly to shifting priorities, ensuring all executives receive timely and efficient support.

What is an executive business administrator?

Executive Business Administrators are professionals who provide high-level administrative support to executives or senior managers within an organization. Their duties often include managing schedules, coordinating meetings and travel, preparing reports, handling correspondence, and overseeing special projects. They serve as a key point of contact between executives and other staff or external stakeholders, ensuring smooth operations and effective communication. Strong organizational, communication, and problem-solving skills are essential in this role.

What does an executive business administrator do?

An executive business administrator provides high-level support to executives by managing schedules, coordinating meetings, handling correspondence, and overseeing administrative tasks. They often use tools like calendar software and require strong organizational and communication skills to ensure efficient office operations.
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Executive Business Administrator jobs near you
Infographic showing various Executive Business Administrator job openings in the United States as of August 2026, with employment types broken down into 84% Full Time, 13% Part Time, and 3% Contract. Highlights an 90% Physical, 3% Hybrid, and 7% Remote job distribution, with an average salary of $76,731 per year, or $36.9 per hour.

Executive Business Administrator

Parallax Space

Denver, CO • On-site

Full-time

Posted 9 days ago

Job description

Parallax Space is building critical mission infrastructure to enable rapid, reliable, and scalable access to space. We partner with commercial, civil, and government customers to deliver integrated payload solutions and hosted mission capabilities that close critical gaps in the modern space architecture.
Our focus is on delivering high-TRL systems at scale through a tech-enabled manufacturing and engineering model that enables repeatable, mission-ready performance.
Position Overview
Parallax Space is seeking a highly capable and exceptionally organized Executive Business Administrator to serve as a foundational operational force across executive support, office management, and day-to-day business administration.
This role is ideal for a proactive operator who thrives in fast-moving environments, anticipates needs before they arise, and brings structure, organization, and execution discipline across both leadership support and broader company operations.
The Executive Business Administrator will function as a hybrid between Executive Assistant, Office Manager, and Business Operations Coordinator, supporting the C-suite while helping ensure the company's daily business infrastructure runs efficiently. Responsibilities will span executive scheduling, meeting coordination, travel logistics, office operations, vendor coordination, documentation management, purchasing support, event coordination, and general administrative execution.
This is a high-trust, high-ownership role requiring professionalism, discretion, exceptional organization, and strong execution instincts.
Key Responsibilities
Executive Support
  • Provide direct administrative support to executive leadership, including calendar management, scheduling coordination, meeting logistics, and priority management.
  • Coordinate domestic travel arrangements, itineraries, transportation, lodging, and schedule changes for executive leadership.
  • Prepare meeting agendas, notes, action item tracking, and follow-up coordination.
  • Manage inbound communications, scheduling requests, and executive coordination priorities.
  • Support preparation of executive presentations, customer meeting materials, internal reporting documents, board materials, and investor coordination packages.
  • Handle highly confidential business information with discretion and professionalism.

Office Management & Facilities Coordination
  • Serve as primary coordinator for day-to-day office operations and workplace organization.
  • Manage office supply inventory, purchasing, shipping and receiving coordination, and workspace readiness.
  • Coordinate facility-related needs including vendors, maintenance requests, access coordination, and workplace services.
  • Support office setup, conference room readiness, guest reception, customer visit preparation, and internal workplace logistics.
  • Coordinate employee onboarding logistics including workstation readiness, office access, equipment needs, and administrative setup.
  • Maintain an organized, professional, high-functioning office environment aligned with company culture.

Business Administration
  • Support document management, records organization, contract filing, and administrative business processes.
  • Assist with purchase requests, PO coordination, invoice routing, expense tracking, and vendor documentation.
  • Maintain organized digital and physical business records across finance, contracts, vendors, HR-adjacent administration, and company operations.
  • Support preparation of internal documents, business forms, templates, trackers, presentations, and recurring reporting materials.
  • Coordinate signatures, approvals, document routing, and administrative workflows.
  • Assist with HR-adjacent administrative coordination such as onboarding documentation, interview logistics, employee administrative setup, and policy distribution.

Operational Coordination
  • Support cross-functional coordination between leadership, engineering, manufacturing, supply chain, and business operations teams.
  • Help track action items, deliverables, internal deadlines, and recurring business priorities.
  • Assist with company events, leadership offsites, recruiting coordination, employee communications, and customer visit preparation.
  • Support project tracking, internal cadence management, and business execution initiatives as needed.
  • Identify administrative bottlenecks and help implement practical process improvements that improve speed and accountability.

Vendor & Purchasing Support
  • Coordinate office vendors, service providers, subscriptions, and administrative purchasing.
  • Assist with supplier communication, vendor onboarding documentation, invoice coordination, and renewal tracking.
  • Support purchasing execution for office, executive, recruiting, and general business needs.
  • Maintain vendor records, contracts, renewal dates, service documentation, and administrative points of contact.

Qualifications
Required Qualifications
  • 3+ years of experience in executive administration, office management, business administration, or operational support roles.
  • Strong experience supporting executive leadership in a professional business environment.
  • Exceptional organizational skills and attention to detail.
  • Strong written and verbal communication skills.
  • High degree of professionalism, judgment, confidentiality, and discretion.
  • Ability to manage multiple competing priorities with minimal supervision.
  • Strong calendar management, scheduling, meeting coordination, and administrative execution experience.
  • Proficiency in Microsoft Office, Google Workspace, presentation tools, and common business software platforms.
  • Strong problem-solving instincts and execution mindset.
  • Ability to operate effectively in a fast-paced startup or high-growth environment.

Preferred Qualifications
  • Aerospace, defense, technology, manufacturing, or startup experience.
  • Experience supporting C-suite leadership or founder-led executive teams.
  • Experience with office operations in technical, engineering, or hardware organizations.
  • Familiarity with purchasing, vendor coordination, AP/expense workflows, or basic business finance administration.
  • Experience supporting recruiting coordination, interview scheduling, onboarding logistics, or employee administration.
  • Familiarity with document control, contract administration workflows, or business records management.
  • Experience working in export-controlled, defense, or high-security business environments.
  • Experience helping build administrative systems inside a fast-growth company.

Core Competencies
  • Ownership
  • Professionalism
  • Organization & Prioritization
  • Discretion
  • Communication
  • Reliability
  • Execution Bias
  • Attention to Detail
  • Adaptability
  • Service Orientation
  • Problem Solving
  • Cross-Functional Coordination
Why Join Parallax Space
Join a team building critical infrastructure for the future of space. At Parallax Space, you will work directly alongside leadership and play a meaningful role in helping a high-growth aerospace company operate effectively at speed.
This is an opportunity for a highly capable business operator to become deeply embedded in the daily execution of a mission-driven company and help shape the operational foundation that enables growth.
Compliance
Parallax Space is an equal opportunity employer. Employment decisions are based on merit, qualifications, and business needs. Certain positions may require eligibility to access export-controlled information under ITAR/EAR regulations and/or the ability to obtain a U.S. security clearance.

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