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Executive Assistant To The Coo Jobs (NOW HIRING)

WizeHire, Inc

Chief Operating Officer

Raleigh, NC · On-site

$180 - $320/hr

As COO, you will work directly with the CEO and executive leadership to oversee the firm's daily operations, improve organizational performance, and ensure every department is aligned with our ...

Ava Labs

Executive Assistant

Manhattan, NY · On-site

We are seeking a highly accomplished and discreet Executive Assistant to provide dedicated, high-touch support to our CEO, President and COO. Operating at the centre of the organization's most ...

Tuskegee University

Position Information Position Title Executive Assistant to the Chief Financial Officer Status Full Time Job Summary N/A Essential Job Duties • Manage, coordinate, organize and administer daily ...

WesleyLife

Chief Operating Officer

Johnston, IA · On-site

Reporting to the President & CEO, the COO provides executive leadership for WesleyLife's Communities for Healthy Living, home and community-based services, and enterprise operational standards. This ...

EMPIRE

Executive Assistant to CFO

San Francisco, CA · Hybrid

Job Title: Executive Assistant to CFO Company: Prologis Title: Executive Assistant to Chief ... Support the operating rhythm of the CFO's office by planning andfacilitatingFinance and leadership ...

Ascension

Chief Operating Officer

Austin, TX

Reporting to the Chief Executive Officer of Texas, the COO provides leadership for day-to-day operations while driving initiatives that improve operational efficiency, quality, patient safety ...

DHS Headquarters

Chief Operating Officer

Washington, DC · On-site +1

$151K - $228K/yr

To meet the minimum qualification requirements for this position, you must show that you possess the Executive Core Qualifications (ECQ) and Technical Qualifications (TQ) related to this position ...

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Executive Assistant To The Coo information

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$30K

$64.5K

$102.5K

How much do executive assistant to the coo jobs pay per year?

As of Aug 18, 2026, the average yearly pay for executive assistant to the coo in the United States is $64,456.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,000.00 and $75,000.00 per year, depending on experience, location, and employer.

What does an executive assistant to the COO do?

An Executive Assistant to the COO provides high-level administrative support to the Chief Operating Officer, managing schedules, organizing meetings, handling correspondence, and coordinating projects. They often act as a liaison between the COO and other departments, ensuring efficient communication and workflow. Their responsibilities may also include preparing reports, handling confidential information, and assisting with strategic planning. This role requires excellent organizational skills, discretion, and the ability to multitask in a fast-paced environment.

What are some common challenges executive assistants to the COO face, and how can they overcome them?

Executive Assistants to the COO often juggle multiple high-priority tasks, such as managing complex schedules, coordinating cross-departmental meetings, and handling confidential information. Balancing these demands while adapting to rapidly changing priorities can be challenging. Success in this role requires strong organizational skills, excellent communication, and the ability to anticipate the COO’s needs. Building strong relationships across teams and maintaining a proactive approach can help overcome these challenges and make the workflow more efficient.

What are the key skills and qualifications needed to thrive as an executive assistant to the COO, and why are they important?

To thrive as an Executive Assistant to the COO, you need exceptional organizational skills, attention to detail, and experience with executive-level administrative tasks, often supported by a relevant degree or extensive administrative background. Proficiency with office productivity software (such as Microsoft Office Suite), calendar management tools, and communication platforms is vital. Discretion, proactive problem-solving, and strong interpersonal skills help you anticipate needs and manage complex relationships. These skills are crucial for ensuring the COO's workflow is efficient and confidential, directly impacting organizational effectiveness.

What is the difference between Executive Assistant To The Coo vs Executive Assistant To The CEO?

AspectExecutive Assistant To The CooExecutive Assistant To The CEO
Primary FocusSupports Chief Operating Officer in operational tasksSupports Chief Executive Officer in strategic and organizational tasks
Work EnvironmentOften involved in operations, logistics, and project managementMore involved in high-level strategic planning and external communications
Required SkillsStrong organizational, operational, and multitasking skillsExcellent communication, strategic thinking, and discretion
Industry UsageCommon in large corporations with distinct COO rolesPrevalent in organizations with a prominent CEO

The main difference between an Executive Assistant To The Coo and an Executive Assistant To The CEO lies in their focus and responsibilities. The COO assistant primarily handles operational support, while the CEO assistant is more involved in strategic and external tasks. Both roles require strong organizational skills, but their scope varies based on the executive they support.

Can an executive assistant become COO?

An executive assistant can potentially become a COO with relevant experience in management, operations, and leadership. Transitioning typically requires gaining skills in strategic planning, decision-making, and industry knowledge, often through career advancement or additional education. Many COOs have backgrounds in executive support, but they usually progress by taking on increasing responsibilities over time.

How much does an executive assistant to the COO make?

An executive assistant to the COO typically earns between $60,000 and $100,000 annually, depending on experience, location, and company size. Senior or highly experienced assistants may earn higher salaries and often require strong organizational and communication skills, proficiency with office software, and sometimes industry-specific knowledge.
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Executive Assistant To The Coo jobs near you
Infographic showing various Executive Assistant To The Coo job openings in the United States as of August 2026, with employment types broken down into 71% Full Time, and 29% Part Time. Highlights an 100% In-person job distribution, with an average salary of $64,456 per year, or $31 per hour.

Executive Assistant

Columbia University in the City of New York

Manhattan, NY • On-site

$95K - $105K/yr

Other

Posted 6 days ago

Job description

  • Job Type: Officer of Administration
  • Bargaining Unit:
  • Regular/Temporary: Regular
  • End Date if Temporary:
  • Hours Per Week: 35
  • Standard Work Schedule:
  • Building:
  • Salary Range: $95,000 - $105,000
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
Position Summary
Founded in 2012, the Data Science Institute at Columbia University advances the state of the art in data science and artificial intelligence, applying these fields responsibly to transform research, education, industry, and society. As a collaborative hub for research, education, and partnerships, we pursue foundational discoveries, bridge theory and practice, and cultivate talent ready to innovate responsibly for a more equitable, resilient, and thriving society.
Reporting to the Chief Operating Officer, the Executive Assistant provides senior-level executive, operational, and administrative support to the Institute Director and COO. The Executive Assistant serves as a trusted and proactive partner in managing leadership, priorities, coordinating complex schedules and engagements, preparing executive materials, handling confidential information, and ensuring the effective daily operation of the Director's Office.
This role requires exceptional judgment, discretion, initiative, and professionalism. The Executive Assistant regularly interacts with senior University leaders, faculty, external partners, donors, industry representatives, students, and other key stakeholders, and is expected to represent the Director's Office with responsiveness, diplomacy, and sound judgment. The incumbent will help coordinate priorities across multiple workstreams and support projects and initiatives that advance the Institute's strategic and operational goals.
Subject to business needs, we may support hybrid work arrangements. Options will be discussed during the interview process.
Responsibilities
Executive Support and Calendar Management
  • Manage highly complex and dynamic calendars for the Institute Director and COO, exercising independent judgment to prioritize meetings, speaking invitations, travel, deadlines, and competing commitments.
  • Prioritize meeting requests, speaking invitations, travel, and commitments in alignment with Institute priorities.
  • Serve as a primary point of coordination for the Director's Office, ensuring leadership time is used effectively and urgent matters are surfaced appropriately.
  • Prepare leaders with agendas, briefing materials, background documents, talking points, and follow-up items. For meetings, events, and engagements.
  • Track commitments, deadlines, and action items on behalf of leadership, ensuring appropriate follow-through and timely completion.
  • Serve as the principal representative for the Director's Office by answering and directing inquiries, making priority decisions regarding callers, meetings, and correspondence, and creating an office environment that is responsive to the needs of the Institute's and University's varied constituencies.
  • Exercise discretion and diplomacy in managing access to senior leadership and handling time-sensitive or confidential requests.
Operations and Coordination
  • Coordinate leadership meetings, Institute-level meetings, advisory meetings, faculty and staff engagements, and cross-University engagements involving senior stakeholders.
  • Manage room reservations, catering, technology set-up, attendee coordination, meeting logistics, briefing materials, and related follow-up.
  • Support the COO and Director in organizing workflows, tracking priorities, and improving administrative processes for the Director's Office.
  • Identify opportunities to streamline office operations, improve communication flow, and strengthen coordination across leadership, administrative teams, faculty, and external partners.
  • Coordinate with internal and external stakeholders to ensure meetings, events, and deliverables are well planned, accurate, and completed on time.
Communications and Confidential Materials
  • Draft, review, edit, and distribute selected correspondence and communications on behalf of Institute leadership.
  • Prepare briefing packets, presentations, reports, documentation, decision materials, and other executive-level materials with accuracy and attention to detail.
  • Handle confidential and sensitive information with the highest level of discretion, including faculty, student, administrative, financial, donor, partnership, and personnel-related matters.
  • Maintain organized records, files, and tracking systems for correspondence, meetings, follow-up items, and leadership materials.
  • Use sound judgment to determine when matters should be escalated, delegated, resolved independently, or brought to leadership attention.
Travel, Expenses, Events, and Special Projects
  • Arrange complex domestic and international travel, including detailed itineraries, lodging, transportation, meeting logistics, and contingency planning.
  • Prepare, submit, and reconcile expense reports in compliance with university policies and deadlines.
  • Support special projects, events, leadership initiatives, and operational priorities as assigned by the COO and Institute Director.
  • Assist with planning and execution of high-level meetings, convenings, visits, and events involving University leadership, external partners, donors, faculty, industry representatives, and other stakeholders.
  • Provide project coordination support, including timeline tracking, stakeholder follow-up, document preparation, and logistical execution.
  • Perform other related duties as assigned.
Minimum Qualifications
  • Bachelor's degree or equivalent combination of education and experience required.
  • A minimum of 5-7 years of progressively responsible administrative or executive support experience, preferably in a higher education, research, nonprofit, executive office, or similarly complex environment.
  • Demonstrated experience supporting senior executives or leadership teams, including complex calendar management, confidential correspondence, meeting preparation, travel coordination, and priority tracking.
  • Exceptional organizational, written, and oral communication skills, with a strong attention to detail and the ability to produce accurate, polished materials.
  • Demonstrated ability to exercise sound judgment, discretion, diplomacy, and professionalism in a fast-paced executive environment.
  • Proven ability to manage multiple priorities independently, anticipate needs, solve problems proactively, and follow through on assignments with minimal supervision.
  • Experience working against tight deadlines and managing competing priorities with flexibility, composure, and accuracy.
  • Demonstrated ability to handle sensitive and confidential matters involving senior leaders, faculty, staff, students, external partners, donors, financial information, or institutional priorities.
  • Strong proficiency with Google Workspace, Gmail, Microsoft Word, PowerPoint, Excel, Zoom, and related collaboration tools, with the ability to learn new technologies quickly.
  • Motivated self-starter who enjoys working with people and has a strong customer service orientation.
  • Demonstrated ability to manage projects independently, to work collaboratively as a member of a team, and lead -specific assignments with a high level of initiative, enthusiasm, and commitment.
  • Experience supporting meetings, events, projects, or initiatives involving senior-level participants.
  • Comfort interacting with senior University leaders, faculty, external partners, donors, industry representatives, students, and other high-level stakeholders.
Applications submitted without a cover letter will not be reviewed.
Preferred Qualifications
  • Experience working in a university, research institute, academic department, executive office, or mission-driven organization.
  • Experience supporting a director, dean, vice president, C-suite executive, faculty leader, or equivalent senior leader.
  • Familiarity with Columbia University systems, policies, or administrative processes.
  • Experience coordinating complex meetings, advisory boards, donor or partner engagements, faculty meetings, or high-level institutional events.
  • Experience improving administrative systems, tracking tools, or office workflows.
  • Interest in data science, artificial intelligence, research, higher education, or interdisciplinary academic environments.

Responsibilities for Budget/Assets
The incumbent does not have primary budget authority. The role may assist with expense tracking, reconciliation, vendor coordination, travel expenses, event-related expenditures, and related administrative processing in accordance with University policies.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.

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