ZipRecruiter

Log In

1

Executive Assistant To The Coo Jobs (NOW HIRING)

Bottling Department

Executive Assistant to Chief Operations Officer 5 days ago Requisition ID: 1597 The Executive ... the COO in leveraging his/her time by representing him/her in communications where possible and ...

Stouffer Legal

Executive Assistant to the CEO

Towson, MD · On-site

$90K - $115K/yr

Executive Assistant to the CEO - Multi-State Law Firm About Us Our growing, multi-state estate planning and elder law firm is dedicated to serving clients with excellence, reliability, and trust. As ...

Quartermaster AI Inc

About the Role: We're looking for a battle-tested Executive Assistant to partner directly with our CEO. Someone who has spent years in high-growth, Series A-and-beyond startups and knows what that ...

Washington University

Manages complex executive calendars and competing scheduling priorities for the EVC/COO, exercising sound judgment to balance strategic commitments, evolving priorities, and time-sensitive demands.

Netic

Executive Assistant to the CEO

San Francisco, CA · On-site

There are now companies operating entirely AI-first on Netic. You'll join our team with relentless ... to daily operations and genuinely strategic: getting this right is what lets our CEO give the ...

next page

Showing results 1-20

All JobsBusiness JobsBusiness Services JobsExecutive Assistant JobsExecutive Assistant To The Coo Jobs

Executive Assistant To The Coo information

See salary details

$30K

$64.5K

$102.5K

How much do executive assistant to the coo jobs pay per year?

As of Sep 12, 2026, the average yearly pay for executive assistant to the coo in the United States is $64,456.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,000.00 and $75,000.00 per year, depending on experience, location, and employer.

What does an executive assistant to the COO do?

An Executive Assistant to the COO provides high-level administrative support to the Chief Operating Officer, managing schedules, organizing meetings, handling correspondence, and coordinating projects. They often act as a liaison between the COO and other departments, ensuring efficient communication and workflow. Their responsibilities may also include preparing reports, handling confidential information, and assisting with strategic planning. This role requires excellent organizational skills, discretion, and the ability to multitask in a fast-paced environment.

What are some common challenges executive assistants to the COO face, and how can they overcome them?

Executive Assistants to the COO often juggle multiple high-priority tasks, such as managing complex schedules, coordinating cross-departmental meetings, and handling confidential information. Balancing these demands while adapting to rapidly changing priorities can be challenging. Success in this role requires strong organizational skills, excellent communication, and the ability to anticipate the COO’s needs. Building strong relationships across teams and maintaining a proactive approach can help overcome these challenges and make the workflow more efficient.

What are the key skills and qualifications needed to thrive as an executive assistant to the COO, and why are they important?

To thrive as an Executive Assistant to the COO, you need exceptional organizational skills, attention to detail, and experience with executive-level administrative tasks, often supported by a relevant degree or extensive administrative background. Proficiency with office productivity software (such as Microsoft Office Suite), calendar management tools, and communication platforms is vital. Discretion, proactive problem-solving, and strong interpersonal skills help you anticipate needs and manage complex relationships. These skills are crucial for ensuring the COO's workflow is efficient and confidential, directly impacting organizational effectiveness.

What is the difference between Executive Assistant To The Coo vs Executive Assistant To The CEO?

AspectExecutive Assistant To The CooExecutive Assistant To The CEO
Primary FocusSupports Chief Operating Officer in operational tasksSupports Chief Executive Officer in strategic and organizational tasks
Work EnvironmentOften involved in operations, logistics, and project managementMore involved in high-level strategic planning and external communications
Required SkillsStrong organizational, operational, and multitasking skillsExcellent communication, strategic thinking, and discretion
Industry UsageCommon in large corporations with distinct COO rolesPrevalent in organizations with a prominent CEO

The main difference between an Executive Assistant To The Coo and an Executive Assistant To The CEO lies in their focus and responsibilities. The COO assistant primarily handles operational support, while the CEO assistant is more involved in strategic and external tasks. Both roles require strong organizational skills, but their scope varies based on the executive they support.

Can an executive assistant become COO?

An executive assistant can potentially become a COO with relevant experience in management, operations, and leadership. Transitioning typically requires gaining skills in strategic planning, decision-making, and industry knowledge, often through career advancement or additional education. Many COOs have backgrounds in executive support, but they usually progress by taking on increasing responsibilities over time.

How much does an executive assistant to the COO make?

An executive assistant to the COO typically earns between $60,000 and $100,000 annually, depending on experience, location, and company size. Senior or highly experienced assistants may earn higher salaries and often require strong organizational and communication skills, proficiency with office software, and sometimes industry-specific knowledge.
More about Executive Assistant To The Coo jobs

What cities are hiring for Executive Assistant To The Coo jobs?

Cities with the most Executive Assistant To The Coo job openings:

What states have the most Executive Assistant To The Coo jobs?

States with the most job openings for Executive Assistant To The Coo jobs include:

What are popular job titles related to Executive Assistant To The Coo jobs?

For Executive Assistant To The Coo jobs, the most frequently searched job titles are:

Executive Assistant To The Coo jobs near you
Infographic showing various Executive Assistant To The Coo job openings in the United States as of September 2026, with employment types broken down into 2% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $64,456 per year, or $31 per hour.

Executive Assistant to the Chief Operating Officer

Winston Salem, NC • On-site

Winston-Salem State University
Colleges, Universities, and Professional Schools • 501 - 1,000 employees
Learn more about Winston-Salem State Universityexternal

Full-time

Retirement

Posted 3 days ago

New

Job description

Position Details
Classification Information
Position Classification Title
Executive Assistant
FLSA
Exempt
Position Class
89846
Position Overview
Join the Ramily!
Join the Ramily!
Winston-Salem State University (WSSU) is a distinguished institution that combines academic excellence, community engagement, and a commitment to fostering student success. We are proud to be North Carolina's only university to earn the distinguished designation of Opportunity College by the Carnegie Classifications of Higher Education and the American Council on Education (ACE). WSSU is dedicated to preparing students for leadership roles through rigorous programs in health sciences, business, education, and the humanities. Known for its supportive environment, the university fosters a close-knit community that nurtures both professional and academic excellence.
Situated in Winston-Salem, North Carolina-known as the City of Arts and Innovation, WSSU provides students with opportunities to engage in a dynamic mix of professional, social, and cultural experiences. Winston-Salem is home to thriving arts, healthcare, and technology sectors, offering both students and faculty unique collaboration opportunities and professional development pathways.
With its beautiful campus, strong sense of community, and dedication to fostering personal and professional growth, Winston-Salem State University is an ideal place to teach, work, and learn.
Find information about our current benefits and retirement options, our holiday schedule, and other discounts and perks at the links below:
UNC System Employee Benefits Central
UNC System Retirement Benefits
WSSU Holiday Schedule
WSSU Discounts and Perks
Position Summary
Winston-Salem State University is seeking an Executive Assistant to the Chief Operating Officer.The Executive Assistant to the Chief Operating Officer provides high-level administrative, organizational, financial, and operational support to the Chief Operating Officer (COO) and the Office of the Chief Operating Officer/Division of Finance and Administration. The position serves as the principal administrative support professional to the COO and provides coordinated administrative support to the Deputy Chief Operating Officer and Deputy Chief Financial Officer as directed by the COO. The Executive Assistant serves as a liaison between the Office of the Chief Operating Officer/Division of Finance and Administration and University leadership, employees, students, vendors, the UNC System Office, state agencies, and members of the public.
In addition to traditional executive administrative responsibilities, the position provides hands-on business and administrative support during periods of significant operational demand. This includes assisting Auxiliary Services and other operating units during semester opening, student move-in, major campus events, Homecoming, Commencement, and other periods when additional administrative and business support is necessary to ensure effective University operations.
Key Responsibilities of the Executive Assistant to the Chief Operating Officer include, but are not limited to:
Executive Administrative Support
  • Maintains the COO's calendar, schedules appointments, coordinates meetings, prioritizes requests, and manages scheduling among multiple internal and external constituencies.
  • Coordinates travel arrangements, travel authorizations, itineraries, registrations, reimbursements, and related administrative requirements for the COO and, when assigned, the Deputy COO and Deputy CFO.
  • Reviews incoming correspondence, requests, documents, and communications; determines appropriate routing and priority; and ensures matters requiring executive attention are addressed promptly.
  • Screens telephone calls, visitors, meeting requests, and other inquiries while exercising discretion regarding confidential or sensitive matters.
  • Serves as a primary administrative liaison between the Office of the Chief Operating Officer/Division of Finance and Administration and University departments, senior leadership, the UNC System Office, state agencies, vendors, community partners, and other external constituencies.
  • Prepares meeting agendas, presentations, briefing materials, reports, correspondence, memoranda, and other documents.
  • Assists with retreats, leadership meetings, administrative planning sessions, searches, special projects, and other University initiatives.
  • Supports divisional personnel administration, timekeeping coordination, emergency callback documentation, organizational records, and other administrative functions as assigned.

Budget and Business Administration
  • Monitors assigned state, trust, and other University funds and assists with budget tracking, expenditure monitoring, reconciliation, and reporting.
  • Initiates purchase requisitions, payment requests, purchase orders, travel documents, reimbursements, and other financial transactions.
  • Uses Banner, SU Express, Emburse, Works, and other University financial and administrative systems to process transactions and research budgets, fund balances, purchase orders, payments, and related information.
  • Reviews financial and administrative documents for completeness and accuracy before routing them for approval.
  • Coordinates purchasing of supplies, equipment, services, registrations, and other operational needs for the Office of the Chief Operating Officer/Division of Finance and Administration.
  • Communicates with University departments, Procurement, Financial Services, vendors, contractors, and other parties regarding purchases, invoices, payments, and discrepancies.
  • Maintains appropriate records of financial transactions and helps ensure compliance with University, UNC System, and State requirements.

Information, Records, and Governance Support
  • Coordinates administrative records, correspondence, reports, and document-management processes for the Office of the Chief Operating Officer/Division of Finance and Administration.
  • Develops and maintains organized electronic and physical filing systems consistent with University record-retention requirements.
  • Creates and formats professional correspondence, memoranda, reports, presentations, spreadsheets, meeting materials, and other executive-level documents.
  • Coordinates with the Chancellor's Office and other University offices in preparing materials for the WSSU Board of Trustees and its committees.
  • Provides administrative support for Board of Trustees committees associated with areas under the COO's responsibility, including preparation of meeting materials, coordination of submissions, and recording of minutes when assigned.

Auxiliary Services, Semester Opening, and Major University Event Support
  • Provides administrative and business support to Auxiliary Services and other operational units during periods of significant institutional need.
  • Assists Auxiliary Services during semester opening and other peak operating periods when transaction volume, student activity, or service demands require additional administrative capacity.
  • Supports business and administrative activities associated with student move-in, meal plans, campus services, transportation, parking, vendor services, and other auxiliary operations as assigned.
  • Assists with Homecoming business operations, including purchasing, vendor coordination, invoices, payments, requisitions, contracts and administrative documentation, event-related logistics, and coordination among University departments.
  • Provides similar support for Commencement, major campus events, special programs, emergency operations, and other high-demand institutional activities.
  • Helps track event-related purchases, invoices, contracts, approvals, deadlines, and deliverables.
  • Provides on-site administrative assistance during major University events when needed.
  • Responds flexibly to emerging operational priorities and temporarily provides administrative or business support to units experiencing unusual workload demands, staffing shortages, or critical deadlines.

Communication and Special Administrative Projects
  • Serves as a professional representative of the Office of the Chief Operating Officer/Division of Finance and Administration in communications with University employees, students, vendors, governmental agencies, external organizations, and members of the public.
  • Drafts and edits correspondence, memoranda, reports, presentations, meeting materials, and other communications on behalf of the Office of the Chief Operating Officer/Division of Finance and Administration.
  • Reviews documents for accuracy, completeness, appropriate routing, and required approvals.
  • Responds to requests for information and assists constituents in navigating University administrative processes.
  • Coordinates special projects involving multiple administrative or operational departments.
  • Supports the COO, Deputy COO, and Deputy CFO with research, information gathering, data compilation, report preparation, meeting coordination, and special administrative projects.
  • Identifies administrative process improvements and recommends changes that increase efficiency, responsiveness, consistency, and customer service.
  • Performs other duties and special assignments as directed by the Chief Operating Officer.

Position Information
Position Number
007076
Working Position Title
Executive Assistant to the Chief Operating Officer
Building and Room No.
Blair Hall Room 103
Appointment Type
Permanent Full-Time
If Time Limited.
No
Appointment Length.
N/A
Requirements and Preferences
Position required to work during periods of adverse weather or other emergencies
Not Mandatory
Normal Work Schedule
Monday-Friday, 8am-5pm, evenings and weekends as necessary for events
Department Required Skills
  • High school diploma or equivalency and three years of progressively responsible administrative or office-management experience; or an equivalent combination of training and experience.

All degrees must be received from appropriately accredited institutions.
Preferred Years Experience, Skills, Training, Education
  • Bachelor's degree in business administration, public administration, higher education administration, or a related field.
  • Experience providing administrative support to a senior-level executive or administrator.
  • Experience in a higher education, governmental, or similarly complex organization.
  • Demonstrated experience coordinating executive calendars, meetings, travel, financial transactions, events, and special projects.
  • Experience with Microsoft Office applications and enterprise administrative systems such as Banner, SU Express, Emburse, and Works.
  • Demonstrated ability to work effectively across organizational units and provide responsive support during periods of significant operational activity.
  • Licensure as a North Carolina Notary.

Required License or Certification
Valid US Driver's License
No
Commercial Driver's License Required
No
Physical Required
No
List any other medical/drug tests required

Apply