Executive Assistant Project Manager Jobs in Minnesota

Job Title: Assistant Project Manager – Construction

Job Description

The Assistant Project Manager supports the Construction Project Management team throughout the entire project life cycle, from preconstruction through closeout. This role coordinates project documentation, purchasing, scheduling, and communication between clients, field teams, and internal stakeholders. The Assistant Project Manager helps keep multiple construction projects on track by monitoring progress, managing escalations, and ensuring deliverables are completed accurately, on time, and within budget.

Responsibilities

• Collaborate closely with Project Managers to establish clear project objectives, scope, and deliverables.
• Manage project documentation, including permits, licenses, submittals, RFIs, work plans, change orders, certificates of insurance, W-9s, and other required records.
• Coordinate purchasing of materials, subcontractor services, and equipment rentals to support project schedules and budgets.
• Work with the superintendent to plan, organize, and direct construction activities to achieve project goals.
• Review and maintain familiarity with plans, specifications, and scope of work to ensure accurate execution in the field.
• Assist with bidding by creating construction estimates based on plans and material takeoffs.
• Develop and maintain construction schedules with defined project deliverables and milestones.
• Apply a strong understanding of code requirements and help drive compliance throughout the project.
• Assist in selecting subcontractors and delegating responsibilities to ensure work is completed effectively.
• Set up and maintain project tracking tools, including tracking site statuses, costs, and key performance indicators.
• Provide direction and support to coordinators and field crews to keep work progressing smoothly.
• Manage escalations from field installers and internal coordinators, resolving issues promptly to minimize delays.
• Coordinate and manage installers, including check-ins and quality assurance for project deliverables.
• Develop project-specific training documents and guidance for field crews to support consistent execution.
• Monitor and report on project progress to Project Managers and executives using appropriate tools and reporting formats.
• Track project reporting and deliverables, ensuring documentation is accurate, complete, and up to date.
• Help manage and control expenses for each project to support budget adherence and profitability.
• Ensure purchase orders and change orders are accurately prepared and provided to accounting in a timely manner.
• Build and maintain strong client relationships through clear communication, responsiveness, and reliable follow-through.
• Attend and assist with internal and external meetings, capturing action items and supporting follow-up activities.
• Conduct pre-site calls to jobsites to confirm readiness, logistics, and expectations prior to mobilization.
• Support other departments when needed to promote cross-functional collaboration and project success.
• Be available to participate in an on-call rotation after normal working hours as needed to address urgent project issues.
• Perform other duties as assigned to support the overall success of the construction department.

Essential Skills

• Minimum 2+ years of experience in Construction Management, Project Management, or a closely related field.
• Demonstrated knowledge of the construction field, with exposure to fixture installations and/or rollout work highly preferred.
• Familiarity with contracts, blueprints, and related construction software applications.
• Experience communicating with municipal building and inspections departments is preferred.
• Strong problem-solving abilities with the capacity to prioritize tasks and focus on core deliverables to keep projects on track.
• Excellent written and verbal communication skills for interacting with clients, field teams, and internal stakeholders.
• Effective time management skills with the ability to manage multiple projects and deadlines simultaneously.
• Process-oriented mindset with a focus on continuous improvement and forward-thinking solutions.
• Proven ability to work as a team player while also acting as a self-starter who can work independently when needed.
• Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
• Comfortable making decisions within defined parameters and providing clear direction to project staff.
• Experience or familiarity with project management practices in commercial construction environments.
• Ability to manage RFIs, change orders, and project coordination tasks in a structured and organized manner.

Additional Skills & Qualifications

• Background in project management, construction management, or project engineering, whether through formal education or hands-on experience.
• Experience with rollout programs, fixture installations, or similar multi-site construction initiatives.
• Knowledge of commercial construction processes, including scheduling, estimating, and field coordination.
• Comfort working with project tracking tools and software to monitor site status, costs, and deliverables.
• Strong attention to detail when handling documentation such as permits, licenses, submittals, RFIs, and change orders.
• Ability to contribute to process improvement initiatives within the construction department.
• Confidence in participating in client meetings and internal reviews, providing clear updates on project status and risks.
• Interest in growing into a larger project management role over time by taking on increasing responsibility and ownership.

Work Environment

This is a full-time role within a professional construction project management environment that supports commercial construction and rollout projects. The position involves regular collaboration with Project Managers, superintendents, field installers, coordinators, and accounting teams, as well as frequent communication with clients and municipal building and inspection departments. The work is primarily office-based with the use of standard business tools such as Microsoft Word, Excel, and PowerPoint, along with construction-specific documentation and tracking tools. The schedule follows standard business hours, with the expectation of being on call after normal working hours when needed to support active projects. The organization offers a supportive culture that values teamwork, clear communication, and professional growth. Benefits include potential profit sharing in the form of an annual bonus, a 401(k) plan with a percentage match that vests automatically, health, dental, vision, voluntary life, and long-term disability coverage, as well as a strong vacation policy. The role offers the flexibility of one remote workday per week and operates in a casual dress environment while maintaining a professional and results-driven culture focused on delivering high-quality construction projects.

#ACTmneng26

This is a Contract to Hire position based out of Shakopee, MN.

The pay range for this position is $30.00 - $36.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in Shakopee,MN.

This position is anticipated to close on Aug 17, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.