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Executive Assistant Event Planner Jobs in Kansas

Washburn University

Executive Assistant

Topeka, KS · On-site

$24.68/hr

Executive Assistant Apply now Job no: 496196 Work type: Staff Full-Time Location: Topeka Categories ... events run smoothly. o Assist with planning meetings to establish timelines and deadlines for all ...

Security Benefit

Executive Assistant

Topeka, KS · On-site

We're Looking for an experienced Executive Assistant! About the Company: Security Benefit is a ... Coordinate meeting logistics, catering, agendas, presentation materials, and event planning for ...

hcmportal

Executive Assistant

Topeka, KS · Hybrid

We're Looking for an experienced Executive Assistant! About the Company: Security Benefit is a ... Coordinate meeting logistics, catering, agendas, presentation materials, and event planning for ...

ICM Ventures Inc

Executive Assistant

Colwich, KS · On-site

... planning, coordination, and execution of special events, partnering with Marketing, IT, HR, and other departments to manage logistics, event setup, communications, and attendee experience. 10. ...

ICM Ventures Inc

Executive Assistant

Colwich, KS · On-site

... planning, coordination, and execution of special events, partnering with Marketing, IT, HR, and other departments to manage logistics, event setup, communications, and attendee experience. 10. ...

LHH US

Executive Assistant

Overland Park, KS

$60K - $70K/yr

Executive Assistant | Overland Park, KS Full-Time | Direct Hire| $60-70K LHH is partnering with a ... Meeting and event coordination. * Travel planning and logistics. * Preparing presentations and ...

LHH US

Executive Assistant

Overland Park, KS · On-site

$60K - $70K/yr

Executive Assistant | Overland Park, KS Full-Time | Direct Hire| $60-70K LHH is partnering with a ... Meeting and event coordination. * Travel planning and logistics. * Preparing presentations and ...

City of Overland Park

Executive Assistant

Overland Park, KS · On-site

$26.04 - $34.66/hr

The City of Overland Park has a full-time Executive Assistant position available in the City ... Oversees special event planning and special projects. Keeps abreast of city events and issues. Must ...

Security Benefit

Executive Assistant

Topeka, KS · On-site

We're Looking for an experienced Executive Assistant! About the Company: Security Benefit is a ... events. * Identify opportunities to improve administrative processes and increase efficiency.

Security Benefit

Executive Assistant

Overland Park, KS · On-site

Experienced Executive Assistant Opportunity Security Benefit is a leader in the U.S. retirement ... events. * Identify opportunities to improve administrative processes and increase efficiency.

New

Security Benefit

Executive Assistant

Topeka, KS · On-site

We're Looking for an experienced Executive Assistant! About the Company: Security Benefit is a ... events. * Identify opportunities to improve administrative processes and increase efficiency.

hcmportal

Executive Assistant

Leawood, KS · On-site

We're Looking for an experienced Executive Assistant! About the Company: Security Benefit is a ... events. * Identify opportunities to improve administrative processes and increase efficiency.

RSM

Executive Assistant Senior- Tax

Kansas City, KS · Hybrid

The executive assistant senior will provide skilled and efficient support to select RSM leaders and ... Take ownership of projects and/or events as assigned including conducting research, organizing ...

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Executive Assistant Event Planner information

What is an executive assistant event planner?

An Executive Assistant Event Planner is a professional who combines the responsibilities of an executive assistant with those of an event planner. They support senior executives by managing schedules, correspondence, and administrative tasks while also organizing and coordinating company events, meetings, conferences, and special functions. This dual role requires excellent organizational, communication, and multitasking skills, as well as the ability to handle confidential information and manage logistics for high-profile events. Often, they serve as the primary point of contact for internal and external stakeholders related to event planning and executive support.

How does an executive assistant event planner typically balance administrative duties with event planning responsibilities?

Executive Assistant Event Planners often juggle a blend of administrative tasks, such as calendar management and correspondence, alongside hands-on event planning duties like coordinating logistics, vendors, and guest lists. Balancing these roles requires strong organizational skills and effective time management to ensure both daily office operations and event deadlines are met seamlessly. Many professionals in this role use project management tools and maintain open communication with executives and event teams to keep priorities clear. This dual-focus environment offers variety but can be fast-paced, making adaptability a key asset for success.

What are the key skills and qualifications needed to thrive as an executive assistant event planner, and why are they important?

To thrive as an Executive Assistant Event Planner, you need strong organizational, multitasking, and time-management skills, often supported by experience in administrative support and event coordination. Familiarity with event management software, office productivity suites, and budgeting tools is typically required, along with certifications like Certified Administrative Professional (CAP) or Certified Meeting Professional (CMP) being advantageous. Exceptional communication, problem-solving abilities, and discretion are crucial soft skills for managing executive calendars, vendor relationships, and confidential information. These competencies ensure seamless event execution, efficient executive support, and successful stakeholder engagement.

How to plan an event as an executive assistant event planner?

An executive assistant event planner coordinates all aspects of event planning, including setting objectives, creating budgets, selecting venues, managing vendors, and overseeing logistics. They use organizational tools like calendars and project management software to ensure timely execution and often handle communication with stakeholders to meet event goals.

Is being an executive assistant event planner a stressful job?

Being an executive assistant event planner can be stressful due to tight deadlines, managing multiple tasks, and coordinating with various vendors and clients. Success in this role often requires strong organizational skills, adaptability, and the ability to handle high-pressure situations. However, stress levels vary depending on the workload and work environment.

What are popular job titles related to Executive Assistant Event Planner jobs in Kansas?

For Executive Assistant Event Planner jobs in Kansas, the most frequently searched job titles are:

What job categories do people searching Executive Assistant Event Planner jobs in Kansas look for?

The top searched job categories for Executive Assistant Event Planner jobs in Kansas are:

What cities in Kansas are hiring for Executive Assistant Event Planner jobs?

Cities in Kansas with the most Executive Assistant Event Planner job openings:

Executive Assistant Event Planner jobs near you
Infographic showing various Executive Assistant Event Planner job openings in Kansas as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Executive Assistant / Event Coordinator

Levi Hunter

Lenexa, KS

$28 - $34/hr

Temporary

Posted 10 days ago

Job description

Executive Assistant / Event Coordinator
Location: Olathe, KS
Pay: $28.00 - $34.00 per hour
Job Type: Contract-to-Hire
Travel: Up to 40% (including occasional weekends)

Company Overview

COMPANY is seeking a highly organized, detail-oriented Executive Assistant / Event Coordinator to provide direct support to the CEO while assisting with the planning and execution of corporate hospitality programs, client events, and company operations. This role requires exceptional communication skills, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

  • Provide direct administrative support to the CEO.
  • Manage and maintain executive calendars, schedules, and meeting coordination.
  • Arrange travel, accommodations, and transportation for the CEO.
  • Prepare meeting agendas, take detailed meeting notes, and distribute recaps.
  • Communicate professionally with clients, vendors, and business partners.
  • Coordinate corporate hospitality events, client events, and special offsite functions.
  • Manage event registrations and respond to attendee inquiries.
  • Coordinate event logistics including signage, credentialing, audiovisual requirements, transportation, and venue needs.
  • Assist with event setup and onsite event execution.
  • Maintain accurate event records, reporting, and post-event summaries.
  • Partner with the VP of Operations to order event supplies, company materials, and marketing collateral.
  • Ensure event logistics and company website information remain current and accurate.
  • Support special projects and additional administrative duties as assigned.

Qualifications

  • Minimum of 3 years of experience supporting C-level executives or senior leadership.
  • Experience coordinating events, hospitality functions, meetings, or project-based activities.
  • Strong organizational and project management skills.
  • Excellent written and verbal communication skills.
  • Ability to prioritize multiple tasks and meet deadlines.
  • Strong attention to detail and follow-through.
  • Ability to handle confidential and sensitive information with discretion.
  • Professional demeanor with strong interpersonal skills.
  • Demonstrated problem-solving and decision-making abilities.
  • Ability to work independently with minimal supervision in a fast-paced environment.
  • Willingness and ability to travel up to 40% of the time, including occasional weekends.

Required Skills

  • Microsoft Outlook
  • Microsoft Teams
  • Microsoft Word
  • Microsoft Excel
  • Microsoft PowerPoint
  • Calendar management
  • Travel coordination
  • Meeting planning and documentation
  • Event logistics and coordination
  • Client and vendor communications

Education

  • Bachelor's degree preferred.
  • Equivalent combination of education and relevant experience will be considered.