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Executive Assistant Design Jobs in Indiana (NOW HIRING)

Ren

Executive Assistant

Indianapolis, IN · On-site

Executive Assistant Department: Admin Job Level: P2, Exempt Position Description: The Executive ... Design, own, and maintain documentation systems and information architecture for assigned ...

Ren

Executive Assistant

Indianapolis, IN · On-site

Executive Assistant Department: Admin Job Level: P2, Exempt Position Description: The Executive ... Design, own, and maintain documentation systems and information architecture for assigned ...

Old National Bank

Senior Executive Assistant

Evansville, IN · On-site

$21.50 - $37.50/hr

Senior Executive Assistant Job Locations US-MN-Lake Elmo | US-MN-St Louis Park | US-IN-Evansville ... Ability to demonstrate creative design abilities used in the creation of a wide variety of content ...

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All JobsDesign JobsExecutive Assistant Design JobsExecutive Assistant Design Jobs in Indiana

Executive Assistant Design information

What is an executive assistant design?

Executive Assistant Design roles combine traditional executive assistant responsibilities with tasks related to design and creative project support. These professionals manage schedules, communications, and meetings for executives, while also assisting with presentation materials, branding assets, and visual documentation. They often collaborate closely with design teams, help coordinate creative projects, and ensure the executive's vision is effectively communicated. This hybrid role requires strong organizational skills and a keen eye for aesthetics.

What does an executive assistant design do?

An Executive Assistant in a design-focused environment plays a vital role by managing schedules, organizing design reviews, and facilitating smooth communication between creative teams and executives. They often coordinate project timelines, prepare materials for brainstorming sessions, and help prioritize tasks to ensure deadlines are met. Additionally, they may assist with travel arrangements for design expos or client meetings, and act as a point of contact to streamline feedback between designers and leadership. This role requires a strong understanding of creative workflows and the ability to anticipate the needs of both executives and design professionals.

What skills and qualifications are needed to thrive as an executive assistant design?

To thrive as an Executive Assistant in Design, you need excellent organizational skills, attention to detail, and a background in office administration or related fields. Familiarity with design software (such as Adobe Creative Suite), calendar management tools, and project management platforms is typically required. Strong interpersonal skills, discretion, and the ability to anticipate needs set outstanding candidates apart. These abilities ensure seamless support to design executives, enabling efficient workflows and effective communication within creative teams.

What is the difference between Executive Assistant Design vs Executive Assistant?

AspectExecutive Assistant DesignExecutive Assistant
CredentialsHigh school diploma or equivalent; some roles prefer design or administrative certificationsHigh school diploma; administrative certifications optional
Work EnvironmentDesign firms, creative agencies, or corporate offices with a focus on design projectsCorporate offices across various industries
Employer & Industry UsageUsed in creative and design-focused industriesCommon across multiple industries including finance, tech, and healthcare
Search & Comparison IntentPeople seeking administrative support with a design focusGeneral administrative support roles

Executive Assistant Design specializes in supporting design teams or creative projects, often requiring familiarity with design terminology and tools. In contrast, an Executive Assistant provides broad administrative support across industries. While both roles require organizational skills and communication abilities, Executive Assistant Design emphasizes a creative environment and industry-specific knowledge.

What are popular job titles related to Executive Assistant Design jobs in Indiana?

For Executive Assistant Design jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Executive Assistant Design jobs in Indiana look for?

The top searched job categories for Executive Assistant Design jobs in Indiana are:

What cities in Indiana are hiring for Executive Assistant Design jobs?

Cities in Indiana with the most Executive Assistant Design job openings:

Executive Assistant Design jobs near you
Infographic showing various Executive Assistant Design job openings in Indiana as of August 2026, with employment types broken down into 1% Internship, 85% Full Time, 9% Part Time, and 5% Contract. Highlights an 87% Physical, 4% Hybrid, and 9% Remote job distribution.

Executive Assistant

Indianapolis, IN • On-site

Apogee Consulting Group PA
See more jobs at Apogee Consulting Group PAexternal

$65K - $100K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 27 days ago

Job description

Description
Apogee Consulting was founded in 1999 with a core belief in meeting the practical needs of our clients. Born as an electrical design firm, we have evolved into a full-service Architecture and Engineering firm specializing in healthcare design. We are passionate about fostering a truly collaborative design process where architects, engineers, and other disciplines seamlessly work together towards shared goals. Our flat organizational structure encourages individual growth, creativity, and a sense of ownership in every project. With a presence across 44 states, we offer exciting opportunities to work on diverse and impactful projects that shape the future of healthcare.
The Executive Assistant is a trusted partner to the Executive Team, providing strategic administrative and operational support that enables leaders to focus on key priorities and organizational growth. This role requires exceptional judgment, discretion, professionalism, and the ability to anticipate needs in a fast-paced environment.
The ideal candidate is highly organized, proactive, and resourceful, with strong communication, critical-thinking, and relationship-building skills. As an extension of the Executive Team, they drive alignment, foster collaboration, and ensure the seamless execution of priorities and initiatives.
Committed to excellence and continuous improvement, the Executive Assistant brings a service-oriented mindset, adaptability, and a collaborative approach to problem-solving, helping advance Apogee's strategic objectives while supporting a culture of growth, innovation, and impact.
Key Duties and Responsibilities
  • Manage and maintain the Executive's calendar, coordinating internal and external meetings.
  • Identify and implement opportunities to automate and streamline executive and company-wide workflows using AI and agentic AI tools.
  • Organize logistics for leadership meetings, including agenda preparation, meeting notes, and follow-ups.
  • Maintain Executive correspondence, opening, sorting, filing, and distributing mail and email appropriately.
  • Prepare reports, presentations, and documentation as requested.
  • Process and track expense reports and liaise with accounting on behalf of the Executives.
  • Handle confidential materials and information with professionalism and discretion.
  • Assist in planning and executing internal events, trainings, and celebrations.
  • Support special initiatives and projects as assigned, with a focus on improving efficiency and communication.
  • Assist the Executives in the completion of reports, correspondence, documentation, and expense reports. Track and provide statistical data as needed by the Executive.

Qualifications
Educational Requirements: Bachelor's Degree in business, project management, or related subject area is preferred
Experience: 3 or more years of experience in A/E contracting, design, and construction.
Software Skills and Knowledge: Computer Skills: BQE Core, Microsoft Office Suite, AI software
Travel: Available to travel up to 10-15% of the time
Work Environment: This position will be in an open office work environment.
Apogee Consulting Group's greatest asset is its staff. In addition to a safe and cheerful workplace, we offer generous benefits to all employees.
  • Generous salary
  • Up to five weeks of vacation (depending on experience)
  • Medical, dental, and vision insurance with company assistance
  • Free Short and long-term disability insurance, Life Insurance
  • HSA & FSA Options
  • Employee Assistance Program
  • Company-matched 401(k)
  • 8 paid holidays with 1 Birthday floating holiday to use at your discretion
  • Professional license bonuses
  • Continued educational reimbursement with manager pre-approval

Apogee does not discriminate in employment based on race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or other non-merit factors.
As federal contractors, U.S. citizenship is required, and background checks will be performed.
PLEASE READ ABOUT THIRD-PARTY RECRUITMENT AND EMPLOYMENT AGENCIES
Recruitment firms and recruiters cannot send unsolicited resumes to Apogee Consulting Group. Apogee will not pay referral compensation or recruiter fees without a signed Agreement. If a recruiter or agency sends a resume or applicant without a formal agreement, Apogee has the right to pursue and hire the candidate(s) without financial commitment. Apogee Consulting Group owns unsolicited resumes, including those submitted to employees.
Pay Range
$65,000.00 Annually to $100,000.00 Annually

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