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Executive Administrative Jobs in Quebec (NOW HIRING)

Elite Domo

CA$80K - CA$90K/yr

PRINCIPALES RESPONSABILITÉS Soutien exécutif et administratif * Agir comme principal point de ... Offrir du soutien et assurer le remplacement des autres Assistantes personnelles exécutives au ...

DCL Logistics

$34 - $43/hr

The Executive Assistant & Office Coordinator is a dual-role position providing strategic-level administrative and operational support to the President, Chief Revenue Officer, and HR Director. This ...

Egon Zehnder

Executive Assistant

Montreal, QC · On-site

The Executive Assistant provides high-level, quality support to our external facing team of ... This role provides administrative assistance in all aspects of our engagements which requires ...

Egon Zehnder

Executive Assistant

Montreal, QC · On-site

The Executive Assistant provides high-level, quality support to our external facing team of ... This role provides administrative assistance in all aspects of our engagements which requires ...

Wavo

Executive Assistant - Toronto, ON

Montreal, QC

Provide day-to-day operational and personal administrative support to the CEO * Handle sensitive information with professionalism and confidentiality * Support ad hoc tasks, urgent requests, and ...

TELUS

Administrative Associate - Clinic

Montreal, QC · On-site

As an Administrative Associate, you will perform a variety of administrative duties, provide outstanding customer service to executive patients, and collaborate with the team to achieve departmental ...

Harris

Administrative Assistant

Quebec, QC · On-site

Key Responsibilities Presentation Development (IM / Executive Materials) * Build and format high ... Administrative & Coordination * Manage calendars, schedule meetings, and coordinate internal ...

Harris

Administrative Assistant

Quebec, QC

Key Responsibilities Presentation Development (IM / Executive Materials) * Build and format high ... Administrative & Coordination * Manage calendars, schedule meetings, and coordinate internal ...

Cree Board of Health and Social Services of James Bay

She is responsible for the activities of the executive office staff. SPECIFIC FUNCTIONS: • Assists in the planning, organizing and controlling of the administrative work of her or his department ...

Marsh McLennan

Executive Assistant

Montreal, QC · On-site

As an Executive Assistant , you will play a key role in keeping the office running smoothly by ... Resolve administrative problems by analyzing information and identifying and communicating ...

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Executive Administrative information

See Quebec salary details

$13

$27

$45

How much do executive administrative jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for executive administrative in Quebec is $27.26, according to ZipRecruiter salary data. Most workers in this role earn between $21.39 and $30.53 per hour, depending on experience, location, and employer.

What is an executive administrative professional?

Executive Administrative professionals, often called Executive Assistants or Executive Administrative Assistants, provide high-level support to senior executives within an organization. Their duties typically include managing schedules, organizing meetings, handling confidential correspondence, preparing reports, and coordinating travel. They serve as a key point of contact between executives and other staff or external partners, ensuring smooth daily operations. Strong communication, organizational, and problem-solving skills are essential in this role.

What is an administrative executive?

An administrative executive provides high-level clerical support to senior executives at a company or organization. As an administrative executive, your job duties may include scheduling meetings and drafting minutes, arranging travel and accommodations, and preparing reports on wages and salaries. You may also supervise other administrative employees. The career typically requires at least a high school diploma or GED certificate and relevant office experience. Some employers may prefer a bachelor’s degree in business administration or a related field. Additional qualifications include excellent interpersonal, communication, and organizational skills, as well as proficiency in computer software for desktop publishing and professional presentations.

How does an executive administrative professional typically collaborate with senior leadership and other departments?

Executive Administrative professionals frequently act as a liaison between senior leadership and various departments. They coordinate schedules, prepare meeting materials, and facilitate communication to ensure executives are well-informed and able to make timely decisions. Collaboration often involves managing confidential information, organizing cross-departmental projects, and proactively addressing any logistical challenges that arise. This role requires strong interpersonal skills and adaptability to shifting priorities in a fast-paced environment.

What are the key skills and qualifications needed to thrive as an executive administrative assistant, and why are they important?

To thrive as an Executive Administrative Assistant, you need exceptional organizational abilities, attention to detail, and proficiency in managing schedules and communications, typically supported by a relevant associate’s degree or administrative certifications. Familiarity with office productivity software (such as Microsoft Office Suite), calendar management tools, and video conferencing platforms is essential. Discretion, proactive problem-solving, and strong interpersonal skills make someone stand out in this role. These skills are crucial for ensuring executives operate efficiently and confidential information is handled securely in a dynamic office environment.

What is the difference between Executive Administrative vs Administrative Assistant?

AspectExecutive AdministrativeAdministrative Assistant
Required CredentialsHigh school diploma; often some college or certificationsHigh school diploma; some roles may prefer post-secondary education
Work EnvironmentCorporate offices, executive settingsVariety of settings including offices, schools, healthcare
Employer & Industry UsageUsed in corporate, executive, and managerial environmentsCommon across many industries and organizations
Job ResponsibilitiesManaging schedules, preparing reports, coordinating executive activitiesHandling correspondence, data entry, general administrative tasks

Executive Administrative roles typically involve supporting high-level executives with complex scheduling and confidential tasks, requiring more experience and sometimes specialized certifications. Administrative Assistants perform broader clerical duties across various industries, often with less responsibility and specialization. Both roles are essential for organizational efficiency but differ in scope and level of responsibility.

What does an executive administrative do?

An executive administrative professional provides high-level support to executives by managing schedules, handling correspondence, preparing reports, and coordinating meetings. They often use tools like calendar software and require strong organizational and communication skills to ensure efficient office operations.
More about Executive Administrative jobs

What are the most commonly searched types of Administrative jobs in Quebec?

The most popular types of Administrative jobs in Quebec are:

What cities in Quebec are hiring for Executive Administrative jobs?

Cities in Quebec with the most Executive Administrative job openings:

Executive Administrative jobs near you
Infographic showing various Executive Administrative job openings in Quebec as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, 1% Temporary, and 2% Contract. Highlights an 85% Physical, 2% Hybrid, and 13% Remote job distribution, with an average salary of $56,696 per year, or $27.3 per hour.

Senior Administrative Assistant, Office of the President and CEO

PSP Investments

Montreal, QC • Hybrid

Full-time

Retirement, PTO

Re-posted 8 days ago

Job description

ABOUT US

We're one of Canada's largest pension investors, with CAD$320.6 billion of net assets as of March 31, 2026.


We invest funds for thepension plans of thefederalpublicservice, the Canadian Forces, theRoyal Canadian Mounted Police andthe ReserveForce. Headquartered in Ottawa, PSP Investments has its principal business office in Montreal and offices in New York, London and Hong Kong.


Capturing and leading complex global investments requires us to work as one to seize valuable opportunities, in close collaboration with some of the world's top companies. At PSP Investments, you'll join a team of motivated and engaged professionals, dedicated to propelling our organization further than ever before.


ABOUT YOUR ROLE

In this role, you will be reporting to the Associate Chief of Staff ("ACoS") and will be working in close collaboration with the Executive Assistant, Office of the president and CEO & People and Corporate Development Office in order to provide them with support in helping them operate with efficiency and agility. The ideal candidate will be proactive and discreet, have an agile mindset and will have strong collaboration, organizational and communication skills.

As a Senior Administrative Assistant, Office of the President and CEO, you'll:

  • Support the ACoS and Executive Assistant, People and Corporate Development Office in ensuring effective day-to-day operations for the CEO, Office of the President and CEO and People and Corporate Development teams

  • Support in managing complex calendars, agendas, meetings, appointments and priorities for the CEO, Office of the President and CEO, and People and Corporate Development Office

  • Calendar triage and coordination support of meetings with external partners, internal stakeholders and senior executives, including logistics and follow-ups

  • Support the coordination of travel arrangements and itineraries for the CEO, Office of the President and CEO, and People and Corporate Development team in accordance with internal policies

  • Perform administrative duties, including meeting planning, travel coordination and general support for assigned leaders and team members

  • Maintain contact databases and ensure DealCloud information is accurate, up to date

  • Act as a liaison with internal stakeholders, external partners and senior-level contacts, including responding to calls and emails as appropriate

  • Prepare, process and validate expense reports, invoices, approvals, compliance submissions and gift disclosures in a timely manner

  • Build and maintain an internal network to support progress, resolve matters efficiently and work with autonomy

  • Ensure requests for action or information are directed to the appropriate team members and followed up as needed

  • Support event planning and assist with ad hoc team requests to facilitate smooth team operations

  • Backup support to the Executive Assistant, Office of the president and CEO, People and Corporate Development Office during absences

WHAT YOU'LL NEED

  • Bachelor's degree, an asset

  • A minimum of five (5) years related experience in a similar position, preferably in a financial or professional environment

  • Advanced knowledge of Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams (Live Meetings), OneDrive) and other department specific systems. Experience with Concur, and travel agency providers, an asset

  • High level of professionalism, diplomacy and discretion

  • Strong collaboration skills and ability to build trusted working relationships with internal stakeholders, senior leaders, external partners and administrative colleagues

  • Strong communication skills, both written and spoken

  • Excellent client service approach and ability to respond in a timely and positive manner to unexpected requests

  • Ability to identify, analyze and solve problems and to escalate appropriately with a solution-oriented approach

  • Aptitude for processing detailed information with great accuracy and attention to detail by using specific approaches and tools for checking outputs

  • Ability to prioritize and multitask multiple concurrent tasks

  • Experience in proof reading and editing

  • Good capacity in learning new technologies to become proficient with day-to-day systems to perform assigned tasks

  • Bilingualism: English and French (frequent interactions in English with PSP employees based in our offices in Hong Kong, London and New York, and interactions in French with employees in our local offices in Montreal and Ottawa)

We offer a tailored employee experience and competitive total rewards and benefits package* designed to attract and retain global diverse talent, reward performance, and reinforce business strategies and priorities. Beyond salary and incentive pay eligibility, you have access to:

  • Investment in career development

  • Comprehensive group insurance plans

  • Competitive pension plans

  • Unlimited access to virtual healthcare services and wellness programs

  • Gender-inclusive paid family leave policy: up to 26 weeks for primary caregivers, 5 weeks for secondary caregivers

  • A personalized family-building support, from pre-pregnancy to menopause, with available financial assistance

  • Vacation days available on day one with additional days on milestone service anniversaries, and summer Friday afternoons off

  • A hybrid work model with a mix of in-office and remote days

*Benefits package may vary based on your employee type.


At PSP Investments, we aim to provide a workplace where everyone feels valued, safe, respected and empowered to grow. As part of this leadership commitment, we strongly encourage applications from all qualified applicants and strive to offer an inclusive and accessible candidate experience. If you require any accommodation for any part of the recruitment process, please let us know.

Visit us on www.investpsp.com/en/

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