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Executive Admin Jobs in Rutherford, NJ (NOW HIRING)

Eastdil Secured LLC

Executive Assistant

Manhattan, NY · On-site

$120K - $125K/yr

An Executive Administrator with Eastdil Secured Savills performs a broad variety of administrative tasks in a fast-paced work environment. This role provides administrative support to multiple ...

Eastdil Secured LLC

Executive Assistant

Manhattan, NY · On-site

An Executive Administrator with Eastdil Secured Savills performs a broad variety of administrative tasks in a fast-paced work environment. This role provides administrative support to multiple ...

Advanced Hiring

Executive Assistant

Queens, NY

$55K - $60K/yr

We are seeking a highly organized and proactive Executive Assistant to support the Regional Nursing Home Administrator who oversees the daily operations of multiple skilled nursing facilities. This ...

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All JobsAdmin JobsExecutive Admin JobsExecutive Admin Jobs in Rutherford, NJ

Executive Admin information

See Rutherford, NJ salary details

$32.1K

$78.2K

$141.2K

How much do executive admin jobs pay per year?

As of Sep 6, 2026, the average yearly pay for executive admin in Rutherford, NJ is $78,222.00, according to ZipRecruiter salary data. Most workers in this role earn between $58,100.00 and $88,200.00 per year, depending on experience, location, and employer.

What is an executive admin?

Executive Admins, also known as Executive Administrative Assistants, are professionals who provide high-level administrative support to executives and senior management. Their responsibilities typically include managing schedules, organizing meetings, handling communications, preparing reports, and coordinating travel arrangements. They play a crucial role in ensuring the executive's day-to-day activities run smoothly and efficiently. In addition to administrative tasks, Executive Admins often act as a liaison between executives and other staff or external partners. Strong organizational, communication, and problem-solving skills are essential for success in this role.

What are the key skills and qualifications needed to thrive as an executive admin?

To thrive as an Executive Admin, you need strong organizational abilities, attention to detail, and proficiency in office management, often supported by experience or a degree in business administration. Familiarity with calendar management software, Microsoft Office Suite, and communication tools is typically required. Excellent interpersonal skills, discretion, and proactive problem-solving set outstanding Executive Admins apart. These skills ensure executives are supported efficiently, sensitive information is handled appropriately, and business operations run smoothly.

What are some common challenges executive admins face in supporting multiple executives simultaneously?

Executive Admins often juggle the demands of several high-level leaders, which can lead to conflicting priorities and urgent tasks. Staying organized, proactive communication, and managing time effectively are essential to ensure that each executive’s needs are met without sacrificing quality. Building strong relationships and understanding each executive’s preferences can help streamline workflows and reduce stress. The role often requires quick problem-solving and adaptability in a fast-paced environment.

What is the difference between Executive Admin vs Administrative Assistant?

AspectExecutive AdminAdministrative Assistant
Required CredentialsHigh school diploma; some roles prefer associate or bachelor’s degreeHigh school diploma; some roles may prefer associate degree
Work EnvironmentCorporate offices, executive settingsVariety of settings including offices, healthcare, education
Employer & Industry UsageUsed in corporate, finance, legal sectors for supporting executivesCommon across industries for general administrative support
Common Search & ComparisonOften compared for higher-level support rolesMore entry-level, support-focused

The main difference between an Executive Admin and an Administrative Assistant lies in their scope of responsibilities and the level of support provided. Executive Admins typically handle more complex tasks, coordinate with top executives, and require a higher level of experience. Administrative Assistants perform general administrative duties across various departments and industries. Both roles are essential for organizational efficiency, but the Executive Admin usually operates in a more strategic capacity supporting senior leadership.

What do executive administrators do?

Executive administrators provide high-level support to executives by managing schedules, coordinating meetings, handling correspondence, and preparing reports. They often use office software and require strong organizational and communication skills to ensure efficient operations within an organization.

What are the most commonly searched types of Admin jobs in Rutherford, NJ?

The most popular types of Admin jobs in Rutherford, NJ are:

What are popular job titles related to Executive Admin jobs in Rutherford, NJ?

For Executive Admin jobs in Rutherford, NJ, the most frequently searched job titles are:

What job categories do people searching Executive Admin jobs in Rutherford, NJ look for?

The top searched job categories for Executive Admin jobs in Rutherford, NJ are:

What cities near Rutherford, NJ are hiring for Executive Admin jobs?

Cities near Rutherford, NJ with the most Executive Admin job openings:

Executive Admin jobs near you
Infographic showing various Executive Admin job openings in Rutherford, NJ as of August 2026, with employment types broken down into 1% Internship, 89% Full Time, 6% Part Time, and 4% Contract. Highlights an 84% Physical, 5% Hybrid, and 11% Remote job distribution, with an average salary of $78,222 per year, or $37.6 per hour.

Executive Assistant

Eastdil Secured LLC

Manhattan, NY • On-site

$120K - $125K/yr

Full-time

Posted 13 days ago

Key responsibilities

  • Provide administrative support to transaction professionals, including managing travel, itineraries, agendas, and meeting calendars.

  • Coordinate and support deal administration activities such as managing internal databases, assisting with deal marketing, and coordinating with counsel.

  • Lead the planning and execution of internal and external events, including managing logistics, milestones, and onsite coordination.

Job description

Eastdil Secured Savills is the global real estate investment bank that uniquely combines commercial real estate and capital markets expertise. We provide truly independent advice with the mission to drive value for our clients through creative, actionable ideas and flawless execution. Our knowledge-driven team is comprised of remarkable people who are seamlessly connected across all levels and geographies, merging experience, expertise, and resources to deliver the best strategies from around the globe. With a focus on serving our clients, we thrive on collaboration to execute the world's most dynamic transactions.
At Eastdil Secured Savills, we seek individuals who have the expertise, integrity and dedication needed to drive meaningful impact for our clients. We hire and advance based on merit and actively engage talent with diverse backgrounds and perspectives, fostering a culture of creativity and innovation throughout our company.
Description
This position is a full-time, in-person role in our New York City office. An Executive Administrator with Eastdil Secured Savills performs a broad variety of administrative tasks in a fast-paced work environment. This role provides administrative support to multiple transaction professionals and deal team members as well as back-up support to the broader team and office. Teamwork is integral to this role and the ability to work well with all levels of internal team members as well as outside clients and vendors is required.
Essential Functions
  • Provide high caliber administrative support to transaction professionals with complex needs, including travel, itineraries, agendas, and meeting calendars
  • Works closely with transaction professionals to keep them well informed of upcoming commitments and responsibilities, following up appropriately
  • Acts as a "barometer": having a sense for the issues taking place in the environment and keeping the team updated as needed
  • Plan, coordinate, and ensure meetings are scheduled, rescheduled, or prioritized based on business needs
  • Own "Gateway" role: communicating with broader team constantly to increase efficiency
  • Establish and implement team scheduling best practices by leveraging ESS software and applications
  • Completes a broad variety of administrative tasks in addition to managing time and travel, including tracking expenses, completing & submitting expense reports within required deadlines, composing and preparing correspondence, processing charitable contribution requests, and managing client gifts and entertainment, in accordance with gift and entertainment policies and procedures
  • Assist in editing, formatting, and printing presentations and documents using PowerPoint, Word, Excel, and PDF
  • Completes occasional personal requests as needed (personal travel, errands, etc.)
  • Successfully completes all aspects of deliverables with a proactive, hands-on, solutions-oriented approach
  • Provide occasional back-up support to other Executive Assistants, including supporting the transaction process, and collaborating with support teams across multiple offices

Deal Administration
  • Provide executive deal administrative support as needed to transaction professionals and deal team
  • Support transaction and deal team by managing and organizing internal databases, assisting with deal marketing process, ensuring timely distribution of marketing materials, performing data reporting using Eastdil Secured Savills proprietary applications, and coordinating with internal and external counsel as needed
  • Proactively manage end-to-end deal administration process, including coordinating closing dinners, arranging event related items such as promotional materials, wine distribution, etc.

Event Management
  • Lead the planning and execution process for both small and large internal & external events on behalf of the team and supporting other events as needed (closing dinners, small happy-hours, golf outings, etc.) that require both short-term & long-term planning and strong project management skills
  • Track key milestones, including budget, attendee management, risk management, as well as venue, transportation, and accommodation confirmations
  • Proactively submit Gift & Entertainment approvals according to policy
  • Act as onsite coordinator day-of to ensure seamless event delivery
  • Some travel may be required

Education and Qualifications
  • Bachelor's degree, preferred
  • 7+ years of experience in a corporate environment working with senior-level executives

Experience, Skills and Competencies Required
  • Very strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Strong interpersonal skills and the ability to build relationships across the broader team and the firm
  • Expert level written and verbal communication skills
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability
  • Superior level of emotional maturity
  • Highly resourceful team-player, with the ability to also be extremely effective independently
  • Proven ability to exercise discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
  • Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment
  • Forward looking thinker who actively seeks out opportunities and proposes solutions
  • Experience coordinating complex calendars & managing expenses for multiple team members
  • Tech-savvy and excellent computer skills: proficient in MS Office (Outlook, Excel, Word, and PowerPoint), Microsoft Teams, and Zoom
  • iPhone required, as firm applications and tools are supported on Apple devices only
  • Concur expense management and travel booking experience a plus

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Eastdil Secured Savills ("ESS") is an equal opportunity employer. All employment decisions are made without regard to any characteristic protected by applicable federal, state, or local law. ESS will provide reasonable accommodations to applicants and candidates upon request, consistent with applicable law. Applicants who require an accommodation to participate in the application or interview process should contact careers@eastdilsecured.com.
ESS will not sponsor visas for these positions and will not hire individuals whose work eligibility is based on, for example, F-1 or other student visa status. In addition, not only must candidates be able to work in the United States without sponsorship when hired, they must maintain the ability to work in the U.S. without sponsorship throughout their employment.

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