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Events Project Coordinator Jobs in Reston, VA (NOW HIRING)

Viderity

Events Project Manager

Alexandria, VA · On-site

$117K - $137K/yr

Lead the planning, coordination, and execution of meetings, conferences, outreach events, and trade show exhibits. * Provide logistical support for internal and external events, including venue ...

New

ASP Web Solutions

Project Coordinator

Falls Church, VA · On-site

The role involves providing support to the Defense Health Agency's Office of Small Business Program, coordinating outreach events, and ensuring alignment of project goals. Responsibilities : • The ...

Ampcus Inc

Project Coordinator

Washington, DC · On-site

... events. • Develop and implement communication and training plans. • Take detailed notes during ... Junior Project Manager, Event Coordinator, Program/Project Coordinator, or Program/Project ...

CWPS

Project Coordinator

Chantilly, VA

The Project Coordinator supports Red River's Professional Services Project Management Office by ... events when needed * Escalate project risks, scope increases, or complexity changes to PMO ...

Red River

Project Coordinator

Chantilly, VA · On-site

The Project Coordinator supports Red River's Professional Services Project Management Office by ... events when needed * Escalate project risks, scope increases, or complexity changes to PMO ...

Barrios Technology

Project Coordinator

Washington, DC · On-site

$50K - $120K/yr

Project Coordinator roles are located at NASA Headquarters in Washington, DC and Pasadena, CA. The ... Provide event planning support to include on-site and off-site technically oriented meetings ...

Barrios Technology

Project Coordinator

Washington, DC

$50K - $120K/yr

Project Coordinator roles are located at NASA Headquarters in Washington, DC and Pasadena, CA ... Provide event planning support to include on-site and off-site technically oriented meetings ...

Barrios Technology

Project Coordinator

Washington, DC · On-site

$50K - $120K/yr

Project Coordinator roles are located at NASA Headquarters in Washington, DC and Pasadena, CA ... Provide event planning support to include on-site and off-site technically oriented meetings ...

Nwis

Facilities Project Coordinator

Sterling, VA · On-site

Nightwing is seeking a Building Project Coordinator to join a dynamic program in a world-class ... event gatherings as required. Required Skills: * Demonstrate real-world experience coordinating ...

Nightwing

Facilities Project Coordinator

Sterling, VA · On-site

Nightwing is seeking a Building Project Coordinator to join a dynamic program in a world-class ... event gatherings as required. Required Skills: * Demonstrate real-world experience coordinating ...

Blue State

Project Coordinator

Washington, DC

$65K/yr

As a Project Coordinator, you will lead day to day project management activities for Blue State ... To enter our US offices or attend Blue State events, staff and visitors must be fully vaccinated ...

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Events Project Coordinator information

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$15

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How much do events project coordinator jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for events project coordinator in Reston, VA is $29.97, according to ZipRecruiter salary data. Most workers in this role earn between $23.27 and $34.52 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an events project coordinator?

To thrive as an Events Project Coordinator, you need strong organizational abilities, attention to detail, and experience in event planning, typically supported by a degree in hospitality, marketing, or a related field. Familiarity with event management software (such as Cvent or Eventbrite), budgeting tools, and project management systems is often required. Excellent communication, problem-solving skills, and the ability to work under pressure help you stand out in coordinating multiple stakeholders and tight deadlines. These skills ensure events are executed smoothly, meet client objectives, and deliver memorable participant experiences.

What is an events project coordinator?

Events Project Coordinators are professionals responsible for planning, organizing, and executing events such as conferences, meetings, and special occasions. They handle logistics, coordinate with vendors, manage budgets, and ensure that all aspects of an event run smoothly from start to finish. Their role often involves working closely with clients and stakeholders to meet event objectives and timelines. Strong organizational, communication, and problem-solving skills are essential for success in this field.

What are some common challenges an events project coordinator might face when managing multiple events simultaneously?

One common challenge for Events Project Coordinators is balancing competing deadlines and priorities when overseeing several events at once. Effective time management and strong organizational skills are crucial, as coordinators must track details like vendor contracts, guest lists, and event logistics for each project. Additionally, adapting to last-minute changes—such as scheduling conflicts or unexpected client requests—requires flexibility and problem-solving abilities. Regular communication with team members and stakeholders helps ensure all events stay on track and meet client expectations.

What does an events project coordinator do?

An events project coordinator manages the planning, organization, and execution of events, ensuring all logistics, vendors, and schedules are coordinated effectively. They often use project management tools, communicate with clients and teams, and handle budgets to ensure successful event delivery.
What are popular job titles related to Events Project Coordinator jobs in Reston, VA? For Events Project Coordinator jobs in Reston, VA, the most frequently searched job titles are:
What job categories do people searching Events Project Coordinator jobs in Reston, VA look for? The top searched job categories for Events Project Coordinator jobs in Reston, VA are:
Events Project Coordinator jobs near you
Infographic showing various Events Project Coordinator job openings in Reston, VA as of August 2026, with employment types broken down into 75% Full Time, and 25% Part Time. Highlights an 100% In-person job distribution, with an average salary of $62,333 per year, or $30 per hour.

Events Project Manager

Viderity

Alexandria, VA • On-site

$117K - $137K/yr

Full-time

Posted yesterday

New

Job description

About Viderity
Viderity is a HUBZone-certified and Woman-Owned Small Business (WOSB) delivering award-winning IT, digital, and creative solutions across federal and commercial markets. Our services span application development, creative services, cybersecurity, data analytics, strategic communications, event management, training, and program management. With over 15 years of proven success and exceptional past performance, we empower clients with innovative, measurable results.
Position Overview
The Events Project Manager is responsible for the planning, coordination, and execution of meetings, conferences, outreach events, and trade show exhibits in support of the Office of Legislative and Public Affairs (OLPA). This role oversees end-to-end event logistics, project management, and vendor coordination to ensure events are delivered efficiently, professionally, and in alignment with organizational objectives. The Events Project Manager collaborates with internal stakeholders, venue partners, and vendors to manage event operations, audience engagement activities, and exhibit activations across both in-person and virtual environments.
Key Responsibilities
Event Planning and Coordination
  • Lead the planning, coordination, and execution of meetings, conferences, outreach events, and trade show exhibits.
  • Provide logistical support for internal and external events, including venue management, signage, invitations, attendance tracking, and other operational requirements.
  • Research event requirements and context to ensure leadership and staff are prepared to engage effectively with stakeholders and event audiences.
  • Recommend appropriate venues and event formats such as expos, networking sessions, breakout sessions, and concurrent sessions to support outreach objectives.
  • Manage multiple high-profile events simultaneously and respond to time-sensitive or quick-turnaround requests.

Event Logistics and Operations
  • Oversee venue coordination including contracts, electrical services, internet, rentals, décor, signage, and catering arrangements.
  • Coordinate building security requirements with venue staff and internal stakeholders.
  • Manage shipping and receiving logistics for event materials, including direct-to-site delivery, advanced warehouse shipments, overnight shipping, and event-to-event transfers.
  • Provide on-site support including event setup, breakdown, equipment coordination, and troubleshooting to ensure events run smoothly.
  • Coordinate purchasing of event-related materials and ensure documentation and reporting are completed following events.

Exhibits, Expos, and Activation Management
  • Coordinate design, development, and implementation of trade show exhibits and experiential activations.
  • Manage relationships with expo organizers, trade show vendors, and exhibit production partners.
  • Oversee the design, build, management, shipping, storage, setup, and breakdown of expo-style booth exhibits or activation kits.
  • Provide recommendations for booth design, exhibit displays, engagement strategies, and visitor experiences aligned with event objectives.
  • Manage inventory of outreach materials, educational resources, and exhibit assets.

Speaker and Attendee Coordination
  • Coordinate invitation management, RSVP tracking, and attendee engagement using event platforms such as Eventbrite or similar tools.
  • Identify and recommend speakers, moderators, or facilitators for events.
  • Manage speaker communications including collection of biographies, headshots, and presentation materials.
  • Coordinate speaker preparation including event briefings, agendas, background information, logistics details, and rehearsal sessions.

Reporting and Communication
  • Develop and distribute event surveys, analytics, and performance reports.
  • Prepare detailed after-action reports documenting event outcomes, insights, and recommendations.
  • Provide weekly updates and participate in status meetings with project stakeholders.

Qualifications
General Requirements
  • Expert-level proficiency with Adobe Creative Cloud (e.g., Illustrator, InDesign, Photoshop) for design of event materials, exhibits, and signage.
  • Expert-level proficiency with the Microsoft Office Suite, including PowerPoint, Excel, Word, and Outlook.
  • Demonstrated ability to gather requirements from stakeholders and translate objectives into actionable event plans.
  • Ability to work collaboratively within cross-functional teams as well as independently on assigned projects.
  • Ability to interpret and execute creative direction from leadership and stakeholders.
  • Expert-level experience with asset management systems to organize and maintain event materials and digital assets.
  • Demonstrated expertise working with major trade exposition companies, including managing vendor relationships, purchasing materials and services, and coordinating logistics.
  • Proven ability to manage complex shipping and receiving logistics, including advanced warehouse shipments and event-to-event transfers.
  • Ability to develop comprehensive after-action reports documenting event outcomes and recommendations.

Specific Requirements
  • Bachelor's degree or equivalent from an accredited four-year college or university.
  • Minimum seven (7) years of professional experience supporting trade show-style events, exhibits, and large-scale outreach initiatives.
  • Expert-level experience with project management and planning software used to manage event timelines, resources, and logistics.
  • Expert-level experience managing shipping and receiving logistics, including direct-to-site shipping, advanced warehouse shipments, overnight delivery, and event-to-event transfers.
  • Demonstrated expertise working with major trade exposition companies, including vendor management, logistics coordination, and procurement of event materials and services.
  • Professional experience managing large teams responsible for event operations, logistics, and exhibit support.
  • Expert-level knowledge of current best practices for demonstrations, trade show exhibits, and experiential event spaces.

Work Samples - Events Project Manager
  • 3-5 Pictures of expo-style booths they have managed
  • A sample (pdf/link to a dashboard or system/screenshot) report of inventory forecasting
  • A sample event checklist

What We Offer
  • Competitive hourly rate (commensurate with experience).
  • Flexible, remote work arrangement.
  • Opportunity to contribute to a high-impact, federally mandated modernization initiative.
  • Collaborative environment with direct visibility on a nationally recognized federal program.

Apply