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Event Planning Assistant Jobs in Madison, WI (NOW HIRING)

Brewinc Events

Event Assistant

Madison, WI

$45K - $49K/yr

The Event Assistant supports the planning, coordination, and execution of events from start to finish. This role involves assisting with logistics, vendor communication, event setup, and on-site ...

Staff On Site

Marketing Assistant

Milton, WI

$38K - $48K/yr

Marketing Assistant The marketing assistant is a key member of our current clients team ... in event planning, graphic design, social media and visual communications is ideal. This role ...

Alphabe Insight Inc

Marketing Assistant

Madison, WI · On-site

$51K - $54K/yr

We are seeking a motivated Marketing Assistant to support our marketing team in executing strategic ... Support event planning and promotional activities * Conduct research and analysis to identify ...

Limitless East Marketing

Marketing Assistant

Madison, WI · On-site

$51K - $54K/yr

We are seeking a motivated Marketing Assistant to support our marketing team in executing strategic ... Support event planning and promotional activities * Conduct research and analysis to identify ...

Brewinc Events

Event and Brand Assistant

Madison, WI

We are seeking a creative and motivated Event and Brand Assistant to support our marketing and brand activation team. This position is ideal for someone who enjoys event coordination, brand promotion ...

Limitless East Marketing

Event Staff

Madison, WI · On-site

$42K - $45K/yr

Swift7 Consultants is seeking motivated and detail-oriented Event Staff to support the planning and ... Responsibilities * Assist with event setup, coordination, and breakdown * Welcome and guide ...

Alphabe Insight Inc

Event Staff

Madison, WI · On-site

$42K - $45K/yr

Swift7 Consultants is seeking motivated and detail-oriented Event Staff to support the planning and ... Responsibilities * Assist with event setup, coordination, and breakdown * Welcome and guide ...

Leigh and Co.

Wedding Planner

Madison, WI · On-site

$400/wk

Leigh & Co. Events is a fast-growing wedding planning company - we are looking for planners. We ... You will work alongside our client experience managers during the planning and assistant ...

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Event Planning Assistant information

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How much do event planning assistant jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for event planning assistant in Madison, WI is $20.75, according to ZipRecruiter salary data. Most workers in this role earn between $16.73 and $23.75 per hour, depending on experience, location, and employer.

What does an event planning assistant do?

An Event Planning Assistant supports event planners and coordinators in organizing and executing events, such as conferences, weddings, and corporate meetings. Their responsibilities may include managing guest lists, coordinating with vendors, assisting with event setup and teardown, and handling administrative tasks like scheduling and correspondence. They play a vital role in ensuring events run smoothly by handling logistics and providing on-site support. Attention to detail, strong communication skills, and flexibility are important qualities for this position. Event Planning Assistants often gain hands-on experience in the industry, which can lead to more advanced event management roles.

What are the key skills and qualifications needed to thrive as an event planning assistant, and why are they important?

To thrive as an Event Planning Assistant, you need strong organizational abilities, attention to detail, and a background in hospitality, communications, or a related field. Familiarity with event management software, Microsoft Office Suite, and basic budgeting tools is typically required. Excellent communication, problem-solving skills, and the ability to multitask under pressure will set you apart in this role. These skills and qualities are crucial for ensuring events run smoothly, client expectations are met, and logistical challenges are managed efficiently.

What are some common challenges faced by event planning assistants, and how can they be managed effectively?

Event Planning Assistants often encounter challenges such as tight deadlines, last-minute changes, and coordination with multiple vendors and stakeholders. Effective communication, strong organizational skills, and adaptability are crucial for managing these challenges. Proactively creating detailed checklists, maintaining open lines of communication with the team, and being prepared with backup plans can help ensure events run smoothly, even when unexpected issues arise.

How to become an event planning assistant?

To become an event planning assistant, individuals typically need a high school diploma or equivalent, strong organizational and communication skills, and experience with event coordination or customer service. Gaining familiarity with event management software and obtaining certifications like the Certified Meeting Professional (CMP) can enhance prospects. Entry-level roles often require the ability to work flexible hours and handle multiple tasks simultaneously.

How to get a job in event planning with no experience?

Entry-level event planning assistants often start by gaining relevant skills such as organization, communication, and time management through volunteering, internships, or coursework. Building a portfolio of small events or assisting experienced planners can also help demonstrate capability to employers, even without formal experience.

What are the most commonly searched types of Event Planning jobs in Madison, WI?

The most popular types of Event Planning jobs in Madison, WI are:

What cities near Madison, WI are hiring for Event Planning Assistant jobs?

Cities near Madison, WI with the most Event Planning Assistant job openings:

Event Planning Assistant jobs near you
Infographic showing various Event Planning Assistant job openings in Madison, WI as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 12% Part Time, and 4% Contract. Highlights an 89% Physical, 4% Hybrid, and 7% Remote job distribution, with an average salary of $43,170 per year, or $20.8 per hour.

Event Assistant

Brewinc Events

Madison, WI

$45K - $49K/yr

Full-time

Re-posted 17 days ago

Job description

About Us

Brewinc Events is a dynamic agency specializing in creative event planning and impactful marketing campaigns, dedicated to designing unforgettable experiences that connect brands with their audiences.

Job Description:
The Event Assistant supports the planning, coordination, and execution of events from start to finish. This role involves assisting with logistics, vendor communication, event setup, and on-site support to ensure every detail runs smoothly. The ideal candidate is organized, proactive, and enjoys working in fast-paced, dynamic environments.

Salary: $45500-$49000 yearly

Responsibilities:

  • Support event setup, breakdown, and on-site operations

  • Help manage guest lists, registration, and check-in processes

  • Prepare event materials, signage, and supplies

  • Monitor event flow and provide support during live events

  • Gather post-event feedback and assist in reporting and follow-up

Qualifications:

  • Strong organizational and multitasking skills

  • Excellent communication and teamwork abilities

  • Detail-oriented with a proactive attitude

Work Environment:
This position involves both office work and on-site event support. The Event Assistant collaborates closely with event coordinators, vendors, and other team members to ensure seamless execution of each event.