Event Planner Jobs in San Ramon, CA (NOW HIRING)

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What this job involves
The Event Coordinator assists with planning and executing internal and external events while ensuring exceptional client experience through proactive communication and high-touch hospitality service. This role serves as the primary point of contact for conference center clients, managing all operations, functions, and logistics including scheduling, catering, audiovisual requirements, and event setup coordination. The coordinator demonstrates expertise in executing high-profile meetings with senior executive participation while consistently delivering high standards of care that exceed client expectations.
Your day-to-day tasks will include:

• Create and efficiently maintain Outlook and SharePoint room booking systems.

• Effectively liaise with Technicians, Cleaners and Reception for meeting set-ups.

• Ensure accurate room booking information is displayed on each room every morning.

• Monitor meeting room signage condition, furniture and AV/VC equipment.

• Set up and maintain professional relationship with local suppliers.

• Monitor usage of Food and Beverage meeting consumables in the kitchen and other food services, maintain agreed par-stock levels.

• Plan and organize Meeting and Events, relevant contractors training session.

• Handle daily Trouble Ticket requests.

• Maintain adequate stock of all Meeting Room-related items.

• Liaise with Reception team for external visitor experience improvements.

• Liaise with Customers for special requirements.

• Be the first point of call for hosts and guests.

• Ensure all events for VIPs after out of hours are coordinated efficiently and effectively.

• Efficiently manages all meeting room calendars and incoming booking requests.

• Ensure that rooms are prepared and cleared before and after all meetings.

• Assists in the organization of any requirements for room bookings including catering requests.

Required Qualifications:

• Bachelor's degree or proven experience as an event planner or organizer.

• 1-3 years of experience in event planning, project management, hospitality, or related field.

• Exceptional customer service skills with a demonstrated passion for hospitality and high-touch service delivery.

• Excellent time management and verbal/written communication skills with the ability to communicate professionally across all organizational levels.

• Ability to multi-task and manage multiple priorities in a fast-paced environment while delivering results under tight deadlines.

Preferred Qualifications:

• Experience working with clients at all levels of an organization, including C-suite executives and senior leadership.

• Budget planning experience with demonstrated ability to develop cost quotes and manage expenses within allocated budgets.

• Willingness and ability to travel as needed with flexibility to work some nights and weekends based on event requirements.

• Highly collaborative interpersonal skills with a track record of initiative, integrity, and good judgment in decision-making.

• Proficient skills in Microsoft Office Suite including Excel, Word, PowerPoint, Visio, and Outlook.

• Experience with client scheduling software and conference center management systems.

• Knowledge of audiovisual equipment troubleshooting and technical event setup requirements.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.
Estimated compensation for this position:
65,000.00 - 72,000.00 USD per year
This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.
Location:
On-site -San Francisco, CA
If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
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