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Event Planner Jobs in Madison, WI (NOW HIRING)

Diaz Consulting

Entry Level Events Assistant

Madison, WI · On-site

... event planners and coordinators, gaining hands-on experience in organizing a variety of events ranging from corporate meetings to social gatherings. This role is perfect for enthusiastic individuals ...

Kona Ice

Event Coordinator

Verona, WI

Responsible for booking over 2,000 events per year for Kona Ice of Madison and Travelin' Tom's Coffee of Central Madison and future businesses. Answering emails and phone calls to facilitate needed ...

TecTammina

Architectural Planner

Madison, WI

$54K - $74K/yr

Company Description Tech Tammina LLC Responsible for master planning, programming and the development of large, complex medical facilities. Work directly with and lead multidisciplinary teams, and ...

Kona Ice

Event Coordinator

Verona, WI · On-site

DESCRIPTION Responsible for booking over 2,000 events per year for Kona Ice of Madison and Travelin' Tom's Coffee of Central Madison and future businesses. Answering emails and phone calls to ...

Kona Ice

Event Coordinator

Verona, WI · On-site

Responsible for booking over 2,000 events per year for Kona Ice of Madison and Travelin' Tom's Coffee of Central Madison and future businesses. Answering emails and phone calls to facilitate needed ...

Outrider Foundation

Program Associate

Madison, WI · On-site

Event Coordinator Event planning and project management are big parts of this job. Each year, we organize conferences and training for journalists in our issue areas. The Program Associate helps run ...

Flad Architects

Healthcare Planner

Madison, WI · Hybrid

$54K - $74K/yr

This position is responsible for planning, programming, and developing healthcare departments within large, complex medical facilities. * Collaborate with multi-disciplinary teams to deliver specific ...

Flad Architects

Healthcare Planner

Madison, WI · On-site

$54K - $74K/yr

This position is responsible for planning, programming, and developing healthcare departments within large, complex medical facilities. * Collaborate with multi-disciplinary teams to deliver specific ...

Brewinc Events

Event and Brand Assistant

Madison, WI

We are seeking a creative and motivated Event and Brand Assistant to support our marketing and brand activation team. This position is ideal for someone who enjoys event coordination, brand promotion ...

Brewinc Events

Event and Brand Assistant

Madison, WI · On-site

We are seeking a creative and motivated Event and Brand Assistant to support our marketing and brand activation team. This position is ideal for someone who enjoys event coordination, brand promotion ...

Raymond Management Company

Event Staff

Middleton, WI · On-site

Event Staff Department: Frostwood Farm Kitchen Employment Type: Part Time FLSA Status: Non Exempt ... Planning and organizational skills What We Offer * Competitive wages * 401(k) retirement plans with ...

LeafHome

Event Marketer

Middleton, WI · On-site

$18/hr

The Event Marketer will attend pre-scheduled events and generate leads for the local office through ... planning, and counseling | Employee discount marketplace | Employee Resource Groups such as ...

Staff On Site

Marketing Assistant

Milton, WI · On-site

$38K - $48K/yr

Reporting to the marketing director, this role requires a well-rounded professional with strengths in event planning, graphic design, social media and visual communications is ideal. This role ...

CROSSMARK1

Event Specialist

Madison, WI · On-site

Commit to events that work with YOUR schedule.) Company-provided training (Ideal for entry-level or those looking to obtain new skills.

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How much do event planner jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for event planner in Madison, WI is $30.68, according to ZipRecruiter salary data. Most workers in this role earn between $24.23 and $35.62 per hour, depending on experience, location, and employer.

What does an event planner do?

An Event Planner is someone who coordinates all aspects of an event to meet the needs and budget of the hosting organization. Whether they work within the organization or are employed by an outside event planning company, they ensure all events achieve the desired image, message, and purpose. An Event Planner can involved in organizing parties, conferences, exhibits, concerts, or anything else that involves a large amount of people gathering for recreation or work.

What are the key skills and qualifications needed to thrive as an event planner, and why are they important?

To thrive as an Event Planner, you need strong organizational skills, attention to detail, and experience in coordinating logistics, often supported by a degree in hospitality, marketing, or a related field. Familiarity with event management software, budgeting tools, and vendor management systems is commonly required. Exceptional communication, problem-solving abilities, and creativity help professionals stand out in this role. These skills and qualities are crucial for delivering seamless, memorable events that meet client objectives and adapt to unexpected challenges.

What are some common challenges event planners face when coordinating large-scale events, and how can they be managed?

Event Planners often encounter challenges such as last-minute changes, vendor coordination, and managing tight budgets for large-scale events. Effective communication, detailed planning, and maintaining strong relationships with vendors are key to overcoming these issues. Utilizing event management software and creating contingency plans can help address unexpected problems, ensuring that the event runs smoothly. Staying organized and adaptable allows Event Planners to handle challenges professionally and deliver successful events.

What is the difference between Event Planner vs Event Coordinator?

AspectEvent PlannerEvent Coordinator
CredentialsOften requires certifications like CMP or CSEPMay not require formal certifications, but experience is valued
Work EnvironmentWorks on planning and designing events from start to finishFocuses on executing and managing event details on the event day
Employer & Industry UsageUsed across corporate, social, and nonprofit sectorsCommonly employed in similar sectors, often as a supporting role

While both roles are essential in event management, the Event Planner primarily handles the overall planning and design of events, including budgeting and vendor coordination. The Event Coordinator focuses on executing the event plan, managing logistics, and ensuring everything runs smoothly on the event day. Both roles require strong organizational skills, but the Event Planner typically has a broader scope and strategic responsibilities.

How do you become an event planner?

To become an event planner, individuals typically need a high school diploma or equivalent, along with experience in customer service, hospitality, or related fields. Many pursue a bachelor's degree in hospitality management, marketing, or a related area, and developing skills in organization, communication, and time management is essential. Certification programs are also available to enhance credibility and knowledge in event planning.

Is being an event planner a good career?

Event planning is a dynamic career that involves coordinating logistics, managing budgets, and working with clients to organize events such as weddings, conferences, and parties. Success in this field often requires strong organizational skills, attention to detail, and the ability to handle stressful situations, with many professionals working flexible hours including evenings and weekends.

What is the work of an event planner?

An event planner coordinates and manages all aspects of planning events such as weddings, conferences, and parties. They handle tasks including venue selection, budgeting, vendor coordination, and timeline management to ensure the event runs smoothly. Strong organizational skills and attention to detail are essential for success in this role.
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Event Planner jobs near you
Infographic showing various Event Planner job openings in Madison, WI as of August 2026, with employment types broken down into 75% Full Time, and 25% Part Time. Highlights an 92% In-person, and 8% Remote job distribution, with an average salary of $63,818 per year, or $30.7 per hour.

Entry Level Events Assistant

Diaz Consulting

Madison, WI

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 10 days ago

Job description

Description

   Are you passionate about events and looking to kick-start your career in a dynamic and fast-paced environment? As an Entry Level Events Assistant, you will have the unique opportunity to work alongside experienced event planners and coordinators, gaining hands-on experience in organizing a variety of events ranging from corporate meetings to social gatherings. This role is perfect for enthusiastic individuals ready to learn and grow within the events industry. 


Social Media Agent Responsibilities:
  • Assist in the planning and execution of various events, including corporate functions, weddings, and community gatherings.
  • Coordinate logistics for events such as venue selection, catering services, and transportation.
  • Communicate with vendors and suppliers to ensure timely delivery of services and materials.
  • Help manage on-site operations during events by setting up, breaking down, and troubleshooting any issues that arise.
  • Track event schedules and assist in ensuring all activities run according to plan.
  • Maintain accurate records of event budgets and expenses to assist with financial reporting.
  • Compile feedback from attendees and stakeholders to help improve future events.

Skills, Knowledge and Expertise
  • High school diploma or equivalent; degree in hospitality, communications, or a related field preferred.
  • Strong organizational skills and attention to detail.
  • Ability to work effectively in a team-oriented environment.
  • Excellent verbal and written communication skills.
  • Proficient in using Microsoft Office Suite and basic project management software.
  • Flexibility to work evenings and weekends as required by event schedules.
  • Demonstrated passion for events and a willingness to learn in a fast-paced environment.


Benefits
  • Competitive entry-level salary.
  • Health, dental, and vision insurance.
  • 401(k) retirement plan with company match.
  • Paid time off and holidays.
  • Opportunities for professional development and career advancement.
  • Dynamic and collaborative work environment