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Event Planner Jobs in Madison, WI (NOW HIRING)

Kona Ice

Event Coordinator

Verona, WI · On-site

Responsible for booking over 2,000 events per year for Kona Ice of Madison and Travelin' Tom's Coffee of Central Madison and future businesses. Answering emails and phone calls to facilitate needed ...

TecTammina

Architectural Planner

Madison, WI · On-site

$54K - $74K/yr

Company Description Tech Tammina LLC Responsible for master planning, programming and the development of large, complex medical facilities. Work directly with and lead multidisciplinary teams, and ...

Kona Ice

Event Coordinator

Verona, WI · On-site

Responsible for booking over 2,000 events per year for Kona Ice of Madison and Travelin' Tom's Coffee of Central Madison and future businesses. Answering emails and phone calls to facilitate needed ...

Kona Ice

Event Coordinator

Verona, WI · On-site

DESCRIPTION Responsible for booking over 2,000 events per year for Kona Ice of Madison and Travelin' Tom's Coffee of Central Madison and future businesses. Answering emails and phone calls to ...

Flad Architects

Healthcare Planner

Madison, WI · Hybrid

$54K - $74K/yr

This position is responsible for planning, programming, and developing healthcare departments within large, complex medical facilities. * Collaborate with multi-disciplinary teams to deliver specific ...

Flad Architects

Healthcare Planner

Madison, WI · On-site

$54K - $74K/yr

This position is responsible for planning, programming, and developing healthcare departments within large, complex medical facilities. * Collaborate with multi-disciplinary teams to deliver specific ...

Brewinc Events

Event and Brand Assistant

Madison, WI · On-site

We are seeking a creative and motivated Event and Brand Assistant to support our marketing and brand activation team. This position is ideal for someone who enjoys event coordination, brand promotion ...

Raymond Management Company

Event Staff

Middleton, WI · On-site

Event Staff Department: Frostwood Farm Kitchen Employment Type: Part Time FLSA Status: Non Exempt ... Planning and organizational skills What We Offer * Competitive wages * 401(k) retirement plans with ...

LeafHome

Event Marketer

Middleton, WI · On-site

$18/hr

The Event Marketer will attend pre-scheduled events and generate leads for the local office through ... planning, and counseling | Employee discount marketplace | Employee Resource Groups such as ...

Wisconsin

Outreach Specialist

Madison, WI · On-site

$50K/yr

The Outreach Specialist will provide program coordination, outreach, and event planning for CEE, which includes planning and organizing recurring annual CEE events, coordinating and managing budgets ...

Staff On Site

Marketing Assistant

Milton, WI

$38K - $48K/yr

Reporting to the marketing director, this role requires a well-rounded professional with strengths in event planning, graphic design, social media and visual communications is ideal. This role ...

New

LeafHome

Erie Home - Event Marketer

Middleton, WI · On-site

$18/hr

The Event Marketer will attend pre-scheduled events and generate leads for the local office through ... planning, and counseling | Employee discount marketplace | Employee Resource Groups such as ...

Moxy Hotel

Group & Events Coordinator

Madison, WI · On-site

$18 - $23/hr

We believe meetings should be memorable, guests should feel like friends, and every event deserves someone behind the scenes making the magic happen. What You'll Do As our Group & Events Coordinator ...

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All JobsEvent Planner JobsEvent Planner Jobs in Madison, WI

Event Planner information

See Madison, WI salary details

$13

$30

$44

How much do event planner jobs pay per hour?

As of Aug 12, 2026, the average hourly pay for event planner in Madison, WI is $30.68, according to ZipRecruiter salary data. Most workers in this role earn between $24.23 and $35.62 per hour, depending on experience, location, and employer.

How do I become an event planner?

To become an event planner, you typically need a high school diploma or equivalent, along with strong organizational and communication skills. Many professionals pursue a bachelor's degree in hospitality, marketing, or a related field, and gaining experience through internships or entry-level positions can be beneficial. Certification programs are also available to enhance credibility and skills in event management.

What is the difference between Event Planner vs Event Coordinator?

AspectEvent PlannerEvent Coordinator
CredentialsOften requires certifications like CMP or CSEPMay not require formal certifications, but experience is valued
Work EnvironmentWorks on planning and designing events from start to finishFocuses on executing and managing event details on the event day
Employer & Industry UsageUsed across corporate, social, and nonprofit sectorsCommonly employed in similar sectors, often as a supporting role

While both roles are essential in event management, the Event Planner primarily handles the overall planning and design of events, including budgeting and vendor coordination. The Event Coordinator focuses on executing the event plan, managing logistics, and ensuring everything runs smoothly on the event day. Both roles require strong organizational skills, but the Event Planner typically has a broader scope and strategic responsibilities.

What is the work of an event planner?

An event planner coordinates and manages all aspects of planning events such as weddings, conferences, and parties. They handle tasks including venue selection, budgeting, vendor coordination, and timeline management to ensure the event runs smoothly. Strong organizational skills and attention to detail are essential for success in this role.

What does an event planner do?

An Event Planner is someone who coordinates all aspects of an event to meet the needs and budget of the hosting organization. Whether they work within the organization or are employed by an outside event planning company, they ensure all events achieve the desired image, message, and purpose. An Event Planner can involved in organizing parties, conferences, exhibits, concerts, or anything else that involves a large amount of people gathering for recreation or work.

What are the key skills and qualifications needed to thrive as an event planner, and why are they important?

To thrive as an Event Planner, you need strong organizational skills, attention to detail, and experience in coordinating logistics, often supported by a degree in hospitality, marketing, or a related field. Familiarity with event management software, budgeting tools, and vendor management systems is commonly required. Exceptional communication, problem-solving abilities, and creativity help professionals stand out in this role. These skills and qualities are crucial for delivering seamless, memorable events that meet client objectives and adapt to unexpected challenges.

What are some common challenges event planners face when coordinating large-scale events, and how can they be managed?

Event Planners often encounter challenges such as last-minute changes, vendor coordination, and managing tight budgets for large-scale events. Effective communication, detailed planning, and maintaining strong relationships with vendors are key to overcoming these issues. Utilizing event management software and creating contingency plans can help address unexpected problems, ensuring that the event runs smoothly. Staying organized and adaptable allows Event Planners to handle challenges professionally and deliver successful events.

Is being an event planner a good career?

Event planners coordinate and manage events such as weddings, conferences, and parties, requiring strong organizational and communication skills. The profession offers opportunities for creativity and can be rewarding, but it often involves irregular hours and high-pressure situations. Job prospects depend on experience, networking, and the ability to handle multiple projects simultaneously.
More about Event Planner jobs
What are the most commonly searched types of Event Planner jobs in Madison, WI? The most popular types of Event Planner jobs in Madison, WI are:
What are popular job titles related to Event Planner jobs in Madison, WI? For Event Planner jobs in Madison, WI, the most frequently searched job titles are:
What job categories do people searching Event Planner jobs in Madison, WI look for? The top searched job categories for Event Planner jobs in Madison, WI are:
What cities near Madison, WI are hiring for Event Planner jobs? Cities near Madison, WI with the most Event Planner job openings:
Event Planner jobs near you
Infographic showing various Event Planner job openings in Madison, WI as of August 2026, with employment types broken down into 85% Full Time, and 15% Part Time. Highlights an 96% In-person, 2% Hybrid, and 2% Remote job distribution, with an average salary of $63,818 per year, or $30.7 per hour.

Event Coordinator

Kona Ice

Verona, WI • On-site

Full-time

Re-posted 3 days ago

Kona Ice rating

7.0

Company rating: 7.0 out of 10

Based on 34 frontline employees who took The Breakroom Quiz

18th of 68 rated caterers

Job description

Responsible for booking over 2,000 events per year for Kona Ice of Madison and Travelin' Tom's Coffee of Central Madison and future businesses. Answering emails and phone calls to facilitate needed information to book events for us in South Central Wisconsin. Candidates must be able to work independently. Excellent communication skills and attention to detail are important for this position. Event Coordinator will be using our scheduling and contact software Kona OS, as well as Brayv.AI to help with scheduling and communications with our customers.


We are looking for someone with:

Strong attention to detail for accurate data entry and task management.

Excellent written and verbal communications, professional phone/email etiquette.

Comfortable with technology and a quick learner for multiple software platforms.

Proactive, reliable and able to work independently.

Available during standard business hours with flexibility during peak season.

Initiate new business through prospecting are events such as school, youth sports and corporate events.


Position is a salaried position with attainable bonuses for excellent work and incremental sales increases.

What Kona Ice employees say

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