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Event Planner Jobs in Madison, WI (NOW HIRING)

Leigh and Co.

Wedding Planner

Madison, WI

$400/wk

Events is a fast-growing wedding planning company - we are looking for planners. We provide wedding design, wedding coordination and planning services for engaged couples. The Lead Wedding ...

Brewinc Events

Event Assistant

Madison, WI

$45K - $49K/yr

About Us Brewinc Events is a dynamic agency specializing in creative event planning and impactful marketing campaigns, dedicated to designing unforgettable experiences that connect brands with their ...

Wisconsin

Event Coordinator - Fluno Center

Madison, WI · On-site

$23.50/hr

Assists with planning and the creation of promotional materials and resources for events * Greets customers/guests, assists with registration, answers questions, and refers complex issues to ...

Destination Madison

Events Manager

Madison, WI · On-site +1

$57K - $65K/yr

Facilitate all internal, pre-event planning, working within Destination Madison's project management system. This includes: * Coordinating timelines, sponsorships, program and task lists for ...

Destination Madison

Events Manager

Madison, WI · On-site +1

Facilitate all internal, pre-event planning, working within Destination Madison's project management system. This includes: * Coordinating timelines, sponsorships, program and task lists for ...

Leigh and Co.

Wedding Coordinator

Madison, WI

$350/wk

Events is a fast-growing wedding planning company based throughout the entire United States - we are looking for planners in Wisconsin . We provide wedding design, wedding coordination and planning ...

Limitless East Marketing

Event Staff

Madison, WI

$42K - $45K/yr

Swift7 Consultants is seeking motivated and detail-oriented Event Staff to support the planning and execution of corporate and promotional events. This role is ideal for individuals who enjoy working ...

Alphabe Insight Inc

Event Staff

Madison, WI · On-site

$42K - $45K/yr

Swift7 Consultants is seeking motivated and detail-oriented Event Staff to support the planning and execution of corporate and promotional events. This role is ideal for individuals who enjoy working ...

Alphabe Insight Inc

Event Coordinator

Madison, WI · On-site

$57K - $60K/yr

The ideal candidate will be responsible for planning, organizing, and executing events that reflect our clients' vision and uphold our brand's commitment to quality and creativity. This role requires ...

Limitless East Marketing

Event Coordinator

Madison, WI

$57K - $60K/yr

The ideal candidate will be responsible for planning, organizing, and executing events that reflect our clients' vision and uphold our brand's commitment to quality and creativity. This role requires ...

Emmi Roth

Demand Planner Manager - Retail

Stoughton, WI · On-site

... events into a reliable, explainable, and actionable demand signal that supports service, inventory ... ONE as the primary demand planning tool. Required Qualifications • Bachelor's degree in Supply ...

America's Credit Unions

VP, Meetings & Events

Madison, WI · On-site

$150 - $190/hr

Experience in non-profit meetings and event planning is highly desired, but not required. * Demonstrated success and understanding of contract negotiations in the conferences and meetings space, with ...

Kona Ice

Event Coordinator

Verona, WI

Responsible for booking over 2,000 events per year for Kona Ice of Madison and Travelin' Tom's Coffee of Central Madison and future businesses. Answering emails and phone calls to facilitate needed ...

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All JobsEvent Planner JobsEvent Planner Jobs in Madison, WI

Event Planner information

See Madison, WI salary details

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How much do event planner jobs pay per hour?

As of Aug 31, 2026, the average hourly pay for event planner in Madison, WI is $30.68, according to ZipRecruiter salary data. Most workers in this role earn between $24.23 and $35.62 per hour, depending on experience, location, and employer.

What does an event planner do?

An Event Planner is someone who coordinates all aspects of an event to meet the needs and budget of the hosting organization. Whether they work within the organization or are employed by an outside event planning company, they ensure all events achieve the desired image, message, and purpose. An Event Planner can involved in organizing parties, conferences, exhibits, concerts, or anything else that involves a large amount of people gathering for recreation or work.

What are the key skills and qualifications needed to thrive as an event planner, and why are they important?

To thrive as an Event Planner, you need strong organizational skills, attention to detail, and experience in coordinating logistics, often supported by a degree in hospitality, marketing, or a related field. Familiarity with event management software, budgeting tools, and vendor management systems is commonly required. Exceptional communication, problem-solving abilities, and creativity help professionals stand out in this role. These skills and qualities are crucial for delivering seamless, memorable events that meet client objectives and adapt to unexpected challenges.

What are some common challenges event planners face when coordinating large-scale events, and how can they be managed?

Event Planners often encounter challenges such as last-minute changes, vendor coordination, and managing tight budgets for large-scale events. Effective communication, detailed planning, and maintaining strong relationships with vendors are key to overcoming these issues. Utilizing event management software and creating contingency plans can help address unexpected problems, ensuring that the event runs smoothly. Staying organized and adaptable allows Event Planners to handle challenges professionally and deliver successful events.

What is the difference between Event Planner vs Event Coordinator?

AspectEvent PlannerEvent Coordinator
CredentialsOften requires certifications like CMP or CSEPMay not require formal certifications, but experience is valued
Work EnvironmentWorks on planning and designing events from start to finishFocuses on executing and managing event details on the event day
Employer & Industry UsageUsed across corporate, social, and nonprofit sectorsCommonly employed in similar sectors, often as a supporting role

While both roles are essential in event management, the Event Planner primarily handles the overall planning and design of events, including budgeting and vendor coordination. The Event Coordinator focuses on executing the event plan, managing logistics, and ensuring everything runs smoothly on the event day. Both roles require strong organizational skills, but the Event Planner typically has a broader scope and strategic responsibilities.

How do you become an event planner?

To become an event planner, individuals typically need a high school diploma or equivalent, along with experience in customer service, hospitality, or related fields. Many pursue a bachelor's degree in hospitality management, marketing, or a related area, and developing skills in organization, communication, and time management is essential. Certification programs are also available to enhance credibility and knowledge in event planning.

Is being an event planner a good career?

Event planning is a dynamic career that involves coordinating logistics, managing budgets, and working with clients to organize events such as weddings, conferences, and parties. Success in this field often requires strong organizational skills, attention to detail, and the ability to handle stressful situations, with many professionals working flexible hours including evenings and weekends.

What is the work of an event planner?

An event planner coordinates and manages all aspects of planning events such as weddings, conferences, and parties. They handle tasks including venue selection, budgeting, vendor coordination, and timeline management to ensure the event runs smoothly. Strong organizational skills and attention to detail are essential for success in this role.
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For Event Planner jobs in Madison, WI, the most frequently searched job titles are:

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Cities near Madison, WI with the most Event Planner job openings:

Event Planner jobs near you
Infographic showing various Event Planner job openings in Madison, WI as of August 2026, with employment types broken down into 75% Full Time, and 25% Part Time. Highlights an 92% In-person, and 8% Remote job distribution, with an average salary of $63,818 per year, or $30.7 per hour.

Wedding Planner

Leigh and Co.

Madison, WI

$400/wk

Contractor

Re-posted 18 days ago

Job description

Leigh & Co. Events is a fast-growing wedding planning company - we are looking for planners. We provide wedding design, wedding coordination and planning services for engaged couples. The Lead Wedding Coordinator position is an exciting opportunity for those looking to be a wedding planner. This position is a contract role and you can pick your own schedule! Training is provided. Pay is $400 for a total of 10-12 hours and is paid per project. We're looking for individuals to join for this 2026 season and beyond.

This position will serve as a lead planner to provide wedding planning services for couples, primarily onsite. You will work alongside our client experience managers during the planning and assistant coordinators onsite to provide the following to execute weddings.

  • Attend a final details call with clients approximately 4-6 weeks prior to the wedding to confirm logistics, timeline, and expectations
  • Lead and facilitate the ceremony rehearsal on the day prior to the wedding, ensuring all participants are confident in timing, processional flow, and key cues
  • Serve as the primary advocate for the couple onsite - maintaining a calm, solutions-focused presence and supporting them through any challenges that arise
  • Oversee ceremony and reception setup in alignment with the event design and our day-of execution playbook
  • Manage full wedding day execution from initial vendor arrival through final breakdown at the end of the evening
  • Greet, direct, and act as the main point of contact for all vendors
  • Communicate setup instructions clearly to vendors to ensure alignment with the event plan
  • Coordinate and assist with placement of personal and event details including escort cards, menus, table numbers, favors, guest book, and decor elements
  • Support the wedding party and family members with guidance, timing cues, and any day-of needs
  • Ensure all end-of-event items (gifts, guest book, personal decor, etc.) are properly packed and accounted for
  • Proactively manage and resolve any issues or last-minute changes to maintain a smooth guest experience

Requirements

  • Ability to work weekends is essential
  • Must have 2 years experience as a wedding planner or event planner
  • Must have strong communication skills and be detail oriented
  • Must have reliable transportation
  • Must be able to carry and lift 30 lbs.

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