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Event Planner Assistant Jobs in Springfield, VA (NOW HIRING)

Red Gate Group

CIO Event Planner

Washington, DC · On-site

... and compliance * Assist the Program Manager as required in managing contract performance ... Minimum 8 years of experience in event planning, project management, strategic communications, or a ...

ICF

Event Planner/Coordinator (Remote)

Reston, VA · On-site

... * Assist with development and distribution of event communications, presentations, briefing ... planning, event coordination, outreach activities, stakeholder engagement, communications, or ...

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All JobsEvent Planner JobsEvent Planner Assistant JobsEvent Planner Assistant Jobs in Springfield, VA

Event Planner Assistant information

See Springfield, VA salary details

$11

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$31

How much do event planner assistant jobs pay per hour?

As of Jun 10, 2026, the average hourly pay for event planner assistant in Springfield, VA is $21.54, according to ZipRecruiter salary data. Most workers in this role earn between $17.36 and $24.66 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Event Planner Assistant, and why are they important?

To thrive as an Event Planner Assistant, you need strong organizational skills, attention to detail, and basic knowledge of event management, usually supported by a relevant degree or experience in hospitality or event coordination. Familiarity with event planning software, budgeting tools, and office productivity suites is commonly required. Outstanding communication, problem-solving abilities, and a proactive attitude help set top candidates apart in this role. These skills ensure smooth event execution, seamless teamwork, and the ability to handle unexpected challenges effectively.

What does an event planner assistant do?

An event planner assistant supports event coordinators by handling tasks such as organizing logistics, managing vendor communications, preparing materials, and ensuring the event runs smoothly. They often use tools like spreadsheets and event management software and may need strong organizational and communication skills. The role typically involves working in a fast-paced environment and may require flexibility with hours around event dates.

What are Event Planner Assistants?

Event Planner Assistants are professionals who support event planners in organizing and executing various events such as weddings, conferences, parties, and corporate functions. Their duties typically include coordinating logistics, communicating with vendors, assisting with event setup and breakdown, managing schedules, and handling administrative tasks. They play a crucial role in ensuring events run smoothly by managing details and helping resolve any issues that arise. This entry-level position is ideal for those looking to gain experience in the events industry and develop organizational and interpersonal skills.

What is the difference between Event Planner Assistant vs Event Coordinator?

AspectEvent Planner AssistantEvent Coordinator
Required CredentialsHigh school diploma; some roles may prefer associate degrees or certifications in event planningHigh school diploma; relevant experience often valued, certifications optional
Work EnvironmentSupportive role, assisting with planning and logistics, often in office or event sitesOversees event execution, manages vendors, and coordinates on-site activities
Employer & Industry UsageEvent planning companies, venues, corporate event departmentsEvent planning firms, corporate event teams, wedding planning companies
Common Search & ComparisonOften compared for entry-level roles or support positions in event planningCompared for roles with more responsibility in managing events

The Event Planner Assistant primarily provides support in planning and logistics, often in entry-level or support roles. The Event Coordinator takes on more responsibility in managing and executing events on-site. Both roles are essential in the event industry but differ in scope and responsibilities.

What are some common challenges faced by Event Planner Assistants, and how can they be managed effectively?

Event Planner Assistants often face challenges such as managing last-minute changes, coordinating with multiple vendors, and maintaining clear communication within a fast-paced environment. To handle these effectively, it's important to stay organized with detailed checklists, remain flexible when unexpected issues arise, and proactively communicate any changes to the team and stakeholders. Building strong relationships with vendors and maintaining a calm, solutions-oriented attitude can also greatly contribute to successful event execution.

What Does an Event Planner Assistant Do?

An event planner assistant provides administrative support for the scheduling and implementation of special events. In this career, you work under the direct supervision of the planner. Your duties and responsibilities include follow-up contact with vendors, venues, and food service providers to plan the logistics. You also assist with other tasks, such as arranging accommodations for the visitors and renting audio-visual equipment. You often specialize in a particular type of celebration, such as weddings or corporate events.

More about Event Planner Assistant jobs
What are the most commonly searched types of Event Planner jobs in Springfield, VA? The most popular types of Event Planner jobs in Springfield, VA are:
What are popular job titles related to Event Planner Assistant jobs in Springfield, VA? For Event Planner Assistant jobs in Springfield, VA, the most frequently searched job titles are:
What job categories do people searching Event Planner Assistant jobs in Springfield, VA look for? The top searched job categories for Event Planner Assistant jobs in Springfield, VA are:
What cities near Springfield, VA are hiring for Event Planner Assistant jobs? Cities near Springfield, VA with the most Event Planner Assistant job openings:
Event Planner Assistant jobs near you
Event Planner - 0554

Event Planner - 0554

Telesolv Consulting

Washington, DC

$70K - $85K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted yesterday

Job description

Description
TeleSolv Consulting is seeking a highly organized Event Planner to support government meetings, conferences, workshops, and stakeholder engagement activities through event planning and logistical coordination services.
This position supports the federal government and may require travel to meeting and conference locations throughout the United States.
The Event Planner is responsible for coordinating and executing the logistical requirements necessary for successful government-sponsored meetings and conferences. This role requires strong organizational skills, attention to detail, and the ability to manage multiple event-related tasks while working closely with government personnel, vendors, conference facilities, and attendees.
This position supports a federal agency responsible for conducting meetings, conferences, and outreach activities involving government personnel, contractors, grantees, and stakeholders. The Event Planner contributes to mission success by ensuring events are efficiently planned, professionally coordinated, and executed according to established schedules and requirements.

Responsibilities:
  • Coordinate logistical planning and support for meetings, conferences, workshops, and special events.
  • Prepare meeting materials, agendas, presentations, binders, name badges, table tents, and attendee packets.
  • Coordinate event registration activities and maintain attendee registration records.
  • Establish and maintain event registration links that comply with applicable federal requirements.
  • Coordinate conference room reservations and assist with venue selection and facility acquisition.
  • Coordinate hotel accommodations, travel arrangements, and related logistics as required.
  • Prepare and distribute conference materials and electronic media for attendees.
  • Take meeting notes and prepare draft and final meeting minutes for Government review and distribution.
  • Coordinate conference schedules, event timelines, and planning milestones.
  • Monitor planning activities and provide routine updates regarding event readiness and logistics status.
  • Coordinate setup and breakdown of conference materials, equipment, and event resources.
  • Support audio-visual requirements by ensuring equipment is properly set up, tested, operational, and removed after events.
  • Facilitate attendee communications and respond to event-related inquiries.
  • Conduct post-event activities including satisfaction surveys and attendee feedback collection.
  • Coordinate with conference facilities, vendors, and Government personnel to ensure successful event execution.
  • Assist with identifying and resolving logistical issues, scheduling conflicts, and event-related concerns.
  • Track action items, deliverables, and planning schedules to support timely completion of event requirements.
  • Perform additional administrative and event support duties as assigned.

Qualifications:
  • Must be a U.S. Citizen.
  • Associate degree or similar credential required.
  • Minimum of five (5) years of experience in event planning, meeting coordination, conference support, or related field.
  • Ability to obtain and maintain any required Government suitability or background investigation.
  • Experience coordinating meetings, conferences, workshops, or special events.
  • Experience preparing reports, presentations, correspondence, and meeting materials.
  • Proficiency with Microsoft Office Suite, including Word, Excel, and PowerPoint.
  • Experience preparing, editing, and finalizing documents, presentations, and briefing materials.
  • Strong organizational, multitasking, and time management skills.
  • Ability to manage multiple projects and deadlines simultaneously.
  • Strong written and verbal communication skills.
  • Experience coordinating teleconferences, meetings, and stakeholder engagements.
  • Ability to work independently and collaboratively in a team environment.
  • Strong customer service and stakeholder support skills.
  • High attention to detail and commitment to quality.
  • Ability to manage time and events effectively.

Job Benefits
 Join the TeleSolv Team on our mission to provide quality and unparalleled service to our clients. We are a growing organization that provides a variety of professional and administrative services to public and private organizations with global operations. Rated in the top 1000 businesses in 2019 by Inc.com. Since its founding in 2000, TeleSolv has been committed to helping organizations solve complex problems. Our solutions integrate sound management principles with the most appropriate technologies to assist senior executives in effectively managing programmatic, schedule, and technical risks. TeleSolv offers excellent compensation, training, advancement opportunities, and exceptional benefits including PTO, sick leave, up to 11 paid federal holidays, medical, dental, vision, company paid life, short-term and long-term disability insurance, employee assistance program, and matching 401(k) plan.