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Event Planner Assistant Jobs in Springfield, VA (NOW HIRING)

Cape Fox SS

Event Planner

Washington, DC

$80K - $90K/yr

... Assist with other events management duties as assignedBachelor's Degree preferred Minimum of 5 years of experience Experience and capability to support meeting planning and coordination Ability to ...

Cape Fox Corporation

Event Planner

Washington, DC · On-site

$80K - $90K/yr

Job Title Event Planner Cape Fox subsidiary NAVAR is seeking a talented and experienced Event ... Provide onsite logistical management of event * Assist with the approval process for the use and ...

Terrestris LLC

Event Planner

Washington, DC · On-site

We are seeking an Event Planner to provide logistical and conference planning support for meetings ... Maintain registration records and communicate event details to participants. * Assist with venue ...

Coptic Orphans

Event Planner

Fairfax, VA · On-site

On-site Event Support: * Assist the campaign manager to lead on-site event operations, including ... event planning. * Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), as well as ...

Strativia

Event Planner

Washington, DC · On-site

The Event Planner provides comprehensive conference, meeting, and event planning support for a ... * Assist with hotel and venue negotiations and ensure facilities are secured well in advance of ...

Strativia

Event Planner

Washington, DC · On-site

The Event Planner provides comprehensive conference, meeting, and event planning support for a ... * Assist with hotel and venue negotiations and ensure facilities are secured well in advance of ...

Coptic Orphans Support Assn

Event Planner

Fairfax, VA · On-site

On-site Event Support: * Assist the campaign manager to lead on-site event operations, including ... event planning. * Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), as well as ...

Coptic Orphans

Event Planner

Fairfax, VA · On-site

On-site Event Support: * Assist the campaign manager to lead on-site event operations, including ... event planning. * Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), as well as ...

Apply Early

Terrestris Global Solutions

Event Planner

Washington, DC · On-site

We are seeking an Event Planner to provide logistical and conference planning support for meetings ... Maintain registration records and communicate event details to participants. * Assist with venue ...

Apply Early

Red Gate Group

CIO Event Planner

Washington, DC · On-site

... and compliance * Assist the Program Manager as required in managing contract performance ... Minimum 8 years of experience in event planning, project management, strategic communications, or a ...

Peraton

Intelligence Planner

Fort Belvoir, VA

In this role, you will assist in the development of plans, procedures, and operational products ... Capture, document, and analyze lessons learned from exercises, training events, and operational ...

Peraton

Intelligence Planner

Fort Belvoir, VA · On-site

In this role, you will assist in the development of plans, procedures, and operational products ... Capture, document, and analyze lessons learned from exercises, training events, and operational ...

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All JobsEvent Planner Assistant JobsEvent Planner Assistant Jobs in Springfield, VA

Event Planner Assistant information

See Springfield, VA salary details

$10

$20

$28

How much do event planner assistant jobs pay per hour?

As of Jul 5, 2026, the average hourly pay for event planner assistant in Springfield, VA is $20.02, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $22.88 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Event Planner Assistant, and why are they important?

To thrive as an Event Planner Assistant, you need strong organizational skills, attention to detail, and basic knowledge of event management, usually supported by a relevant degree or experience in hospitality or event coordination. Familiarity with event planning software, budgeting tools, and office productivity suites is commonly required. Outstanding communication, problem-solving abilities, and a proactive attitude help set top candidates apart in this role. These skills ensure smooth event execution, seamless teamwork, and the ability to handle unexpected challenges effectively.

What are Event Planner Assistants?

Event Planner Assistants are professionals who support event planners in organizing and executing various events such as weddings, conferences, parties, and corporate functions. Their duties typically include coordinating logistics, communicating with vendors, assisting with event setup and breakdown, managing schedules, and handling administrative tasks. They play a crucial role in ensuring events run smoothly by managing details and helping resolve any issues that arise. This entry-level position is ideal for those looking to gain experience in the events industry and develop organizational and interpersonal skills.

What is the difference between Event Planner Assistant vs Event Coordinator?

AspectEvent Planner AssistantEvent Coordinator
Required CredentialsHigh school diploma; some roles may prefer associate degrees or certifications in event planningHigh school diploma; relevant experience often valued, certifications optional
Work EnvironmentSupportive role, assisting with planning and logistics, often in office or event sitesOversees event execution, manages vendors, and coordinates on-site activities
Employer & Industry UsageEvent planning companies, venues, corporate event departmentsEvent planning firms, corporate event teams, wedding planning companies
Common Search & ComparisonOften compared for entry-level roles or support positions in event planningCompared for roles with more responsibility in managing events

The Event Planner Assistant primarily provides support in planning and logistics, often in entry-level or support roles. The Event Coordinator takes on more responsibility in managing and executing events on-site. Both roles are essential in the event industry but differ in scope and responsibilities.

What are some common challenges faced by Event Planner Assistants, and how can they be managed effectively?

Event Planner Assistants often face challenges such as managing last-minute changes, coordinating with multiple vendors, and maintaining clear communication within a fast-paced environment. To handle these effectively, it's important to stay organized with detailed checklists, remain flexible when unexpected issues arise, and proactively communicate any changes to the team and stakeholders. Building strong relationships with vendors and maintaining a calm, solutions-oriented attitude can also greatly contribute to successful event execution.

What Does an Event Planner Assistant Do?

An event planner assistant provides administrative support for the scheduling and implementation of special events. In this career, you work under the direct supervision of the planner. Your duties and responsibilities include follow-up contact with vendors, venues, and food service providers to plan the logistics. You also assist with other tasks, such as arranging accommodations for the visitors and renting audio-visual equipment. You often specialize in a particular type of celebration, such as weddings or corporate events.

More about Event Planner Assistant jobs
What are the most commonly searched types of Event Planner jobs in Springfield, VA? The most popular types of Event Planner jobs in Springfield, VA are:
What are popular job titles related to Event Planner Assistant jobs in Springfield, VA? For Event Planner Assistant jobs in Springfield, VA, the most frequently searched job titles are:
What job categories do people searching Event Planner Assistant jobs in Springfield, VA look for? The top searched job categories for Event Planner Assistant jobs in Springfield, VA are:
What cities near Springfield, VA are hiring for Event Planner Assistant jobs? Cities near Springfield, VA with the most Event Planner Assistant job openings:
Event Planner Assistant jobs near you
Infographic showing various Event Planner Assistant job openings in Springfield, VA as of June 2026, with employment types broken down into 56% Full Time, 40% Part Time, and 4% Contract. Highlights an 91% Physical, 3% Hybrid, and 6% Remote job distribution, with an average salary of $41,640 per year, or $20 per hour.
Event Planner

Event Planner

Cape Fox SS

Washington, DC

$80K - $90K/yr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 20 days ago

Job description

Cape Fox subsidiary NAVAR is seeking a talented and experienced Event Planner. The salary range (or hiring range) for this exempt position has been established at: $80,000- $90,000. The above salary range represents the company's good faith and reasonable estimate of the range of possible compensation at the time of posting.

In addition, we offer a variety of benefits including company holidays, paid time off, health insurance, dental insurance, vision insurance, life and disability insurance, tuition reimbursement, as well as 401K with company match. This job will be posted until filled or withdrawn. The Event Planner position provides event planning, event coordination, and communications support to the Federal Transit Administration Office of Communications and Congressional Affairs.

Establish project plan with milestones for assigned event Provide bi-weekly updates to events team (location(s) researched, quotes received - prepared in a cost comparison spreadsheet) Provide written recommendations, pros and cons Demonstrate experience using (Qualtrics, WebEx, Windows operating systems) Work on or lead team(s) as needed Identify venues, inspecting potential locations, determining site specifications and requirements Determine room setup, developing room diagrams, coordinating logistics for staging and equipment Identify A/V equipment needs, e.g., lighting, sound, audiovisual, working with vendor to establish setup and strike schedules Determine food and beverage service requirements, select menus, establish service times, duration, and breakdown Provide onsite logistical management of event Assist with the approval process for the use and scheduling of multi-purpose rooms and lunchroom Assist with other events management duties as assignedBachelor's Degree preferred Minimum of 5 years of experience Experience and capability to support meeting planning and coordination Ability to work under deadline pressure, handle stress and deliver professional results. Long hours and weekends may be required to meet deliverables. Strong written and oral communication skills, organizational skills, and attention to detail

Self-motivated with minimal oversight. Computer skills including Microsoft Word, Excel, PowerPoint, and Outlook, Qualtrics, WebEx. Must have authorization to work in the United States as defined by the Immigration Reform Act of 1986.Bachelor's Degree preferred Minimum of 5 years of experience Experience and capability to support meeting planning and coordination Ability to work under deadline pressure, handle stress and deliver professional results

Long hours and weekends may be required to meet deliverables. Strong written and oral communication skills, organizational skills, and attention to detail. Self-motivated with minimal oversight.

Computer skills including Microsoft Word, Excel, PowerPoint, and Outlook, Qualtrics, WebEx. Must have authorization to work in the United States as defined by the Immigration Reform Act of 1986.

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