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Event Design Assistant Jobs in Virginia (NOW HIRING)

Emcor UK

Executive Administrator to the CEO

Sterling, VA · On-site

$85K - $100K/yr

For both new construction and renovation projects, we offer design-build/design-assist, value ... Responsible for budget tracking for events * Assist Master Electrician with special requirements ...

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Event Design Assistant information

What are Event Design Assistants?

Event Design Assistants are professionals who support event planners and designers in creating visually appealing and cohesive event experiences. Their responsibilities often include assisting with décor setup, sourcing materials, coordinating with vendors, and ensuring the design vision is executed on-site. They work closely with the lead event designer to help bring creative concepts to life, whether for weddings, corporate events, or parties. This role requires a keen eye for detail, creativity, and strong organizational skills.

What is the difference between Event Design Assistant vs Event Coordinator?

AspectEvent Design AssistantEvent Coordinator
Primary FocusAssisting with event aesthetics, decor, and design elementsManaging overall event logistics and operations
ResponsibilitiesSupporting design setup, theme development, vendor coordination for decorPlanning, scheduling, vendor management, guest coordination
CredentialsRelevant design or hospitality experience, sometimes certifications in event planningEvent planning certifications often preferred, strong organizational skills
Work EnvironmentEvent venues, design studios, or client meetingsOff-site and on-site event locations, client meetings

While both roles support events, the Event Design Assistant primarily focuses on the visual and aesthetic aspects, assisting with decor and design elements. The Event Coordinator manages the overall event planning, logistics, and execution. Understanding these differences helps in choosing the right career path or job search focus.

What does an event assistant do?

An event design assistant supports the planning and execution of events by coordinating logistics, setting up venues, and assisting with decorations and arrangements. They often work closely with event planners and may use tools like event management software to ensure smooth operations. Strong organizational skills and attention to detail are essential for this role.

How much do event planner assistants make?

Event design assistants typically earn between $12 and $20 per hour, depending on experience, location, and the complexity of events. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn higher wages. Many roles also offer opportunities for tips or bonuses based on performance and event success.

Is being an Event Design Assistant a stressful job?

Event Design Assistants often work in fast-paced environments with tight deadlines, which can lead to stressful situations. The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously, especially during event setup and execution.

What jobs pay 2000 a day?

Event Design Assistants typically do not earn $2000 a day; such high daily rates are usually associated with specialized roles like high-level consultants, executive coaches, or freelance professionals in fields such as consulting, finance, or entertainment. These roles often require extensive experience, advanced skills, or unique expertise, and may involve project-based or contract work with high compensation rates.

What are some common challenges Event Design Assistants face when executing event setups, and how can they be overcome?

Event Design Assistants often encounter challenges such as tight setup timelines, last-minute client changes, and coordinating with multiple vendors. To overcome these, it’s important to stay organized by maintaining detailed checklists, establishing clear communication channels with the team, and being adaptable to shifting priorities. Proactive planning and a collaborative mindset help ensure that creative vision and logistical requirements are balanced, resulting in successful event execution even under pressure.

What are the key skills and qualifications needed to thrive as an Event Design Assistant, and why are they important?

To thrive as an Event Design Assistant, you need a solid understanding of event planning processes, creativity, attention to detail, and often a background in design or hospitality. Familiarity with design software such as Adobe Creative Suite, event management platforms, and basic budgeting tools is commonly required. Strong organizational skills, teamwork, and effective communication set standout candidates apart in this role. These skills are vital for executing visually appealing, well-coordinated events that meet client expectations and run smoothly.
What are the most commonly searched types of Event Design jobs in Virginia? The most popular types of Event Design jobs in Virginia are:
What are popular job titles related to Event Design Assistant jobs in Virginia? For Event Design Assistant jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Event Design Assistant jobs in Virginia look for? The top searched job categories for Event Design Assistant jobs in Virginia are:
What cities in Virginia are hiring for Event Design Assistant jobs? Cities in Virginia with the most Event Design Assistant job openings:
Event Design Assistant jobs near you
Infographic showing various Event Design Assistant job openings in Virginia as of June 2026, with employment types broken down into 71% Full Time, 24% Part Time, and 5% Contract. Highlights an 86% Physical, 4% Hybrid, and 10% Remote job distribution.
Marketing Manager | Full-Time | Chartway Arena @ Old Dominion University

Marketing Manager | Full-Time | Chartway Arena @ Old Dominion University

Spectra

Norfolk, VA • On-site

$56K - $60K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 15 days ago

Job description

Oak View Group
Oak View Group (OVG) is the global leader in premium live entertainment infrastructure and services, with a platform spanning venue development and end-to-end capabilities across venue management, hospitality, and sponsorship sales. Founded in 2015, the company serves a collection of seven world-class owned venues and a client roster of the most iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions, spanning four continents.
Overview
As a valuable member of the Chartway Arena team, the Marketing Manager will lead all digital projects, manage venues' social media channels, and oversee direct marketing campaigns to promote events. This position will work closely with the Director of Ticketing and Director of Marketing to design promotional material, web graphics, ads, and social media content to promote events at Chartway Arena on the campus of Old Dominion University. Chartway Arena is the premier mid-sized arena located on the campus of Old Dominion University. Operated and managed by OVG, this elite multipurpose arena offers over 8,000 seats and is increased to a 9,000-seat capacity for special events such as commencements, concerts, and family shows. In addition to the versatile space in the arena, the Chartway Arena features a 9,100 square foot multi-functional room, which can be divided into five separate banquet areas to accommodate any-sized gathering. The Chartway Arena is home to the Old Dominion University men's and women's basketball teams. In addition to managing Chartway Arena, OVG has provided all gameday operations for ODU Football at Kornblau Field at S.B. Ballard Stadium since the program's rebirth in 2009. The scope of the relationship with Old Dominion University has continued to grow as OVG has become an integral part of the Monarch gameday experience in football and basketball.
This role will pay an annual salary of $56,000 to $60,000.
Benefits for Part-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays).
This position will remain open until July 31, 2026.
Responsibilities
  • Identify, develop, and evaluate marketing strategy.
  • Enhance existing promotional initiatives and develop new marketing programs and initiatives to maximize ROI, such as third-party partnerships, new media avenues, etc.
  • Participate in the development and implementation of annual marketing goals and objectives.
  • Hiring and training of marketing interns and marketing hourly staff members.
  • Assist with negotiating contracts with media and promotion partners.
  • Collborate with athletic and university marketing departments.
  • Create, plan, and implement repeatable revenue-generating concepts and processes.
  • Manage F&B initiatives in collaboration with venue F&B general manager.
  • Interpret the venue customer experience and provide plans to improve the guests'/client experience.
  • Serve as press contact and write and distribute press releases
  • Create venue collateral materials such as print and digital ads, promotional pieces, posters, schedules, calendars, and various brochures from concept to completion.
  • Assist and coordinate marketing, advertising, and promotional activities, including development of marketing plans.
  • Develop creative assets for Chartway Arena and its partners in multiple mediums-social media, print collateral, event design, web, eblast, etc.-using Adobe Photoshop.
  • Develop and implement grassroots media campaigns.
  • Edit high-resolution imagery using Adobe Photoshop.
  • Oversee all social media channels: TikTok, Facebook, Instagram, LinkedIn Twitter, Snapchat, etc.
  • Create weekly newsletters, presale emails, on-sale notifications, post-event survey campaigns, and cart abandonment campaigns by maximizing the automations tools within the ticketing system.
  • Coordinate paid and non-paid social media campaigns promoting upcoming events.
  • Research evolving social media trends and new platforms.
  • Participate in select event or game-day activities, promotions, and set-up.
  • Actively participate in brainstorming sessions.
  • Maintains a winning, do-what-it-takes attitude and team approach.

Qualifications
  • Bachelor's Degree or better from an accredited college or university with major coursework in marketing, public relations, business administration, or other related fields.
  • Minimum of 3-5 years in sales and/or marketing required, preferably with an arena, sports facility, stadium, or other multi-purpose public assembly facility.
  • Knowledge of marketing and advertising/sponsorship program development.
  • Knowledge of Public Relations.
  • Knowledge of website maintenance.
  • At least 1+ year of experience in graphic design (please provide portfolio).
  • Knowledge of Adobe Creative Suite, including Photoshop and CANVA.
  • Passion for the sports and entertainment industry is a plus.
  • Highly motivated individual with excellent organizational and interpersonal skills.
  • Ability to work nights and weekends.
  • Proficiency in Microsoft Word and Excel.
  • Strong knowledge of social media platforms, including TikTok, Facebook, Instagram, LinkedIn, Twitter, and Snapchat.
  • Comfortable working on multiple projects with tight deadlines in a fast-pace team environment.
  • Perform other duties and responsibilities as assigned.

Strengthened by our Differences. United to Make a Difference
At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.
Equal Opportunity Employer
Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis ("protected class") including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

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