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Event Coordinator Manager Jobs in Rochester, NY (NOW HIRING)

Ruff Day Resort

Canine Resort Manager

Webster, NY · On-site

$18 - $25/hr

Resort Manager - Ruff Day Resort (Webster, NY) About the Role: Ruff Day Resort is seeking a results ... Event Coordination: Organize special resort functions and community events to drive engagement.

Ruff Day Resort

Canine Resort Manager

Webster, NY · On-site

$18 - $25/hr

Resort Manager - Ruff Day Resort (Webster, NY) About the Role: Ruff Day Resort is seeking a results ... Event Coordination: Organize special resort functions and community events to drive engagement.

OX Group

Channel Marketing Coordinator

West Henrietta, NY · On-site

$60K - $70K/yr

Manage booth logistics, event budgets and post-event evaluation * Attend key industry events for on ... Lead annual catalogue development, coordinating product info, photography, pricing and layout ...

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Event Coordinator Manager information

See Rochester, NY salary details

$12

$24

$37

How much do event coordinator manager jobs pay per hour?

As of Aug 12, 2026, the average hourly pay for event coordinator manager in Rochester, NY is $24.14, according to ZipRecruiter salary data. Most workers in this role earn between $18.99 and $27.26 per hour, depending on experience, location, and employer.

What are some common challenges event coordinator managers face when planning large-scale events, and how can they overcome them?

Event Coordinator Managers often encounter challenges such as managing multiple vendors, staying within budget, and handling last-minute changes or emergencies. Effective communication, strong organizational skills, and contingency planning are crucial for overcoming these obstacles. Building solid relationships with reliable vendors and having backup plans in place can help ensure events run smoothly. Additionally, leveraging event management software can streamline workflows and reduce errors.

What is the difference between Event Coordinator Manager vs Event Planner?

AspectEvent Coordinator ManagerEvent Planner
CredentialsRelevant certifications (e.g., CMP, CSEP), experience in event managementSimilar certifications, often with a focus on planning and design
Work EnvironmentOversees teams, manages multiple events, coordinates logisticsWorks directly with clients, designs event concepts, manages details
Employer & Industry UsageHotels, event management companies, corporationsEvent planning firms, independent consultants, venues
Search & Comparison IntentLooking for managerial roles in event coordinationSeeking detailed event planning services or roles

While both roles involve organizing events, the Event Coordinator Manager typically oversees teams and manages logistics at a higher level, whereas the Event Planner focuses on designing and executing specific event details. Understanding these differences helps in choosing the right career path or service provider.

Is event coordinating a stressful job?

Event coordinator managers often face stressful situations due to tight deadlines, high client expectations, and the need to manage multiple tasks simultaneously. The role requires strong organizational skills, problem-solving abilities, and the capacity to handle unexpected issues during events. However, effective planning and experience can help mitigate stress levels in this profession.

What does an event coordinator manager do?

An Event Coordinator Manager oversees the planning, organization, and execution of events such as conferences, weddings, corporate meetings, and other gatherings. They manage event budgets, coordinate with vendors and staff, and ensure that all logistics run smoothly before, during, and after the event. Their responsibilities also include negotiating contracts, managing timelines, and addressing any issues that arise to ensure client satisfaction. Strong communication, organizational, and problem-solving skills are essential for success in this role.

What are the key skills and qualifications needed to thrive as an event coordinator manager, and why are they important?

To thrive as an Event Coordinator Manager, you need strong organizational skills, attention to detail, and experience in event planning, often supported by a degree in hospitality or a related field. Familiarity with event management software, budgeting tools, and venue booking systems is typically required. Exceptional communication, problem-solving, and leadership abilities help you manage teams and client relationships effectively. These skills ensure seamless event execution, client satisfaction, and the ability to handle unexpected challenges.
What are popular job titles related to Event Coordinator Manager jobs in Rochester, NY? For Event Coordinator Manager jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Event Coordinator Manager jobs in Rochester, NY look for? The top searched job categories for Event Coordinator Manager jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Event Coordinator Manager jobs? Cities near Rochester, NY with the most Event Coordinator Manager job openings:
Event Coordinator Manager jobs near you

Sr. Department Assistant

Nazareth University

Rochester, NY • On-site

$19.50 - $20.50/hr

Other

Posted 28 days ago

Job description


Position Details
Position Information
Position Title
Sr. Department Assistant
Position Type
Staff
Requisition Number
ST187
Department
School of Music
Title of Supervisor
Director
Full-time/ Part-time
Full-time
Work Hours per Week
37.5
Weeks Per Year
52
Months Per Year:
12
Work Days
5
Work Hours
8:00 am - 4:30 pm
End Date (required for Temporary, Per Diem, Independent Contractor/Agency):
Salary Range
$19.50 to $20.50 per hour
Hours and Months
37.5 hours per week 12 months per year
Exemption Status
Non-Exempt
Staff Job Description
Job Description Summary
Under the direction of the Director of the School of Music, the Senior Department Assistant coordinates the full scope of administrative operations for a dynamic, high-volume academic unit. The School of Music comprises approximately 200 music majors, 20 full-time faculty, and 48 adjunct faculty across five undergraduate and two graduate degree programs, and approximately 200 public events each academic year. Scope of responsibility encompasses financial administration, academic records support, event scheduling, personnel coordination, and supervision of graduate assistants and student workers.
*This is a staff bargaining unit position.
Essential Functions
Manages daily administrative operations and serves as the primary office resource for faculty, students, and guests. Key duties and responsibilities include:
  • Serves as the primary point of contact for faculty, students, staff, and visitors; manages shared departmental email accounts and facilitates daily administrative communications.
  • Prepares bi-weekly payroll for approximately 48 adjunct faculty and full-time faculty overloads; processes payment requests and departmental expenditures; assists the Director with annual budget preparation and monitors ongoing budget activity.
  • Supports academic records and accreditation processes, including course overview spreadsheets, the annual NASM HEADS report, the Student Handbook and Faculty Manual, Presser Foundation scholarship submissions, and semester faculty evaluation coordination.
  • Manages a departmental events calendar of approximately 200 annual events; coordinates recital scheduling via 25Live; maintains the School of Music website calendar and public event listings.
  • Coordinates room reservations and facilities requests across School of Music buildings; ensures venues are prepared for recitals, concerts, and academic events.
  • Manages new employee onboarding including HR documentation, key and access card requests, lesson space assignments, and contract follow-up.
  • Supervises and directs 3 graduate assistants and 4 to 6 student workers; responsibilities include training, task assignment, and quality review.
  • Prepares audition materials for 4 audition days each year; creating folders for each auditionee, printing application materials, booking rooms.
  • Oversees student worker responsibilities for recital program production, livestreaming coordination, and social media event announcements.
  • Maintains faculty roster and email distribution lists; coordinates semester communications regarding scheduling, syllabi deadlines, and payroll.
  • Supports summer graduate programs and special events as assigned.

Required Education, Experience, Technology Applications and Skills
  • Associate's degree required; Bachelor's degree preferred.
  • Minimum 3 to 5 years of administrative experience; experience in an academic or professional services setting strongly preferred.
  • Exceptional organizational skills with demonstrated ability to manage concurrent priorities and time-sensitive deadlines.
  • Strong written and verbal communication skills.
  • Proficiency with Microsoft Office Suite and Google Workspace applications.
  • Experience with scheduling, calendar, or event management systems.
  • Demonstrated ability to handle confidential information with discretion and professionalism.
  • Ability to build effective working relationships with a diverse community of faculty, students, and administrative staff.

Preferred Education, Experience, Technology Applications and Skills
  • Bachelor's degree in business administration, arts administration, or a related field.
  • Experience in a higher education administrative environment.
  • Familiarity with Ellucian Colleague, 25Live, SLATE, or comparable academic administrative systems.
  • Experience supervising student workers or part-time staff.
  • Knowledge of music performance culture and academic music programming.

Supervisory Responsibilities
  • Directly supervises 3 graduate assistants and 4 to 6 student workers, including orientation, training, task assignment, and performance feedback.
Physical Requirements
  • Prolonged periods of sitting and extensive computer use. Occasional lifting or carrying of light materials (up to 20 lbs.) and movement between campus buildings.
Equipment to be used
  • Microsoft Office Suite and Google Workspace
  • 25Live (campus event scheduling)
  • Ellucian Colleague (ERP/database)
  • SLATE (admissions CRM)
  • Informer (reporting)
  • Moodle (learning management system)
  • Standard office equipment: copiers, printers, multi-line telephone


Posting Detail Information
Posting Date
07/07/2026
Closing Date
EEO Statement
Join Nazareth University, a leading institution in Rochester, NY, with a vibrant community of approximately 1,900 undergraduate and 500 graduate students. We seek dedicated staff members who are committed to supporting student success, community engagement, and championing equity and inclusion. Located just minutes from downtown Rochester, our campus provides a dynamic environment for professional growth, innovation, and collaboration.
At Nazareth, we are committed to equity and inclusion, ensuring equal access to employment opportunities without discrimination. We advocate for an inclusive workplace and welcome applicants from diverse backgrounds, experiences, and perspectives. Our Anti-Discrimination Policy upholds fair treatment based solely on qualifications and merit.
Join us in celebrating diversity, where every individual, regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, veteran status, genetic information, or any other protected status, is valued and respected.
Special Instructions to Applicants
Quick Link
https://jobs.naz.edu/postings/4429

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