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Event Contracting Jobs in California (NOW HIRING)

PRA Business Events

Event Producer

San Francisco, CA · On-site

$70K - $73K/yr

Responsible for managing the expected gross margin for the event once contracted * Orders, confirms and re-confirms all suppliers, develops relationships with supplier/partners, negotiates and ...

PRA Business Events

Event Producer

San Francisco, CA · On-site

$70K - $73K/yr

Responsible for managing the expected gross margin for the event once contracted * Orders, confirms and re-confirms all suppliers, develops relationships with supplier/partners, negotiates and ...

AllSTEM Connections

Marketing Analsyt/Manager

Chino, CA · On-site

$77K/yr

The contractor will drive the planning and execution of Cloud ERP Private marketing events through disciplined project management and strong cross-functional coordination. This role supports a ...

Outfest

Event Manager

Los Angeles, CA · On-site

$30/hr

Supervise and assist event staff, volunteers, and contractors to ensure successful event outcomes. * Collaborate with the Event Producer on training and briefing sessions for event teams. * Work with ...

Outfest

Event Manager

Los Angeles, CA · On-site

$30/hr

Supervise and assist event staff, volunteers, and contractors to ensure successful event outcomes. * Collaborate with the Event Producer on training and briefing sessions for event teams. * Work with ...

PRA

Event Producer

San Francisco, CA · On-site

$70K - $73K/yr

Responsible for managing the expected gross margin for the event once contracted * Orders, confirms and re-confirms all suppliers, develops relationships with supplier/partners, negotiates and ...

ASM Global

Event Manager

Oakland, CA · On-site

$92K - $95K/yr

Manage, coordinate, and plan all aspects of events -- primarily concerts, also community ... Oversees SEIU, IATSE 107 and 784 union crew members, and contractors to ensure satisfactory work ...

AEG

Event Manager

Oakland, CA · On-site

$92K - $95K/yr

Establish event needs based on promoter and client expectations. * Lead regular Event Production ... Oversees SEIU, IATSE 107 and 784 union crew members, and contractors to ensure satisfactory work ...

ASM Global

Event Manager

Oakland, CA

$92K - $95K/yr

Manage, coordinate, and plan all aspects of events -- primarily concerts, also community ... Oversees SEIU, IATSE 107 and 784 union crew members, and contractors to ensure satisfactory work ...

ASM Global

Event Attendant

Bakersfield, CA · On-site

$15.50 - $20.75/hr

Event Attendent: ASM Management Bakersfield immediate openings for Event Attendant positions at the ... VEVRAA Federal Contractor.

ASM Global

Event Attendant

Bakersfield, CA

$15.50 - $20.75/hr

Event Attendent: ASM Management Bakersfield immediate openings for Event Attendant positions at the ... VEVRAA Federal Contractor.

AEG

Event Attendant

Bakersfield, CA · On-site

$15.50 - $20.75/hr

Event Attendent: ASM Management Bakersfield immediate openings for Event Attendant positions at the ... VEVRAA Federal Contractor.

ASM Global

LACC Event Manager

Los Angeles, CA · On-site

$75K - $82K/yr

Collaborate extensively with event organizers, contractors, and partners in advance to prepare detailed and succinct event production plan. Enter event requirements in Ungerboeck and effectively ...

ASM Global

LACC Event Manager

Los Angeles, CA

$75K - $82K/yr

Collaborate extensively with event organizers, contractors, and partners in advance to prepare detailed and succinct event production plan. Enter event requirements in Ungerboeck and effectively ...

Los Angeles Jewish Health

Event Manager

Los Angeles, CA · On-site

$75K - $105K/yr

Recruit, manage, mentor, and evaluate event staff, contractors, and volunteers. * Collaborate with marketing/communications, finance, operations, and development teams. * Lead RFPs, vendor selection ...

Grove of Anaheim

Event Manager

Anaheim, CA · On-site

$70K - $90K/yr

Serve as the liaison between clients, contractors, internal departments, and management for all facets of event planning and execution * Review event rental agreements to determine coordination needs ...

OC Sports and Entertainment

Event Manager

Anaheim, CA · On-site

$70K - $90K/yr

Serve as the liaison between clients, contractors, internal departments, and management for all facets of event planning and execution * Review event rental agreements to determine coordination needs ...

Anaheimducks

Event Manager

Anaheim, CA · On-site

$70K - $90K/yr

Serve as the liaison between clients, contractors, internal departments, and management for all facets of event planning and execution * Review event rental agreements to determine coordination needs ...

OCVIBE

Event Manager

Anaheim, CA

$70K - $90K/yr

Serve as the liaison between clients, contractors, internal departments, and management for all facets of event planning and execution * Review event rental agreements to determine coordination needs ...

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Event Contracting information

What are the key skills and qualifications needed to thrive as an Event Contracting Specialist, and why are they important?

To thrive as an Event Contracting Specialist, you need strong negotiation, organizational, and project management skills, often supported by a background in event management, hospitality, or business. Familiarity with contract management software, CRM systems, and industry-standard event planning tools is typically required. Excellent interpersonal skills, attention to detail, and the ability to multitask under pressure help you build client relationships and manage complex logistics. These skills are crucial for securing favorable contracts, ensuring smooth event execution, and maintaining client satisfaction in a competitive industry.

What are some common challenges faced in event contracting, and how can professionals effectively address them?

Event contracting professionals often encounter challenges such as last-minute changes to event requirements, negotiating with multiple vendors, and ensuring all contract details comply with legal regulations. Effective communication, meticulous attention to detail, and proactive problem-solving are essential to navigate these situations. Building strong relationships with vendors and maintaining thorough documentation throughout the contracting process also helps prevent misunderstandings and ensures smoother event execution.

What is event contracting?

Event contracting involves creating and managing agreements between clients and service providers for events such as conferences, weddings, or corporate gatherings. Professionals in this field negotiate terms, outline responsibilities, and ensure all legal and logistical requirements are met to guarantee a successful event. Their work helps prevent misunderstandings and protects the interests of all parties involved in the event planning process.

What is the difference between Event Contracting vs Event Planning?

AspectEvent ContractingEvent Planning
Primary FocusSecuring services, vendors, and contracts for eventsDesigning, organizing, and coordinating event details
CredentialsContract management, negotiation skillsProject management, organizational skills
Work EnvironmentVendor negotiations, contract review, client meetingsEvent design, logistics coordination, onsite management

Event Contracting involves negotiating and securing services and vendors through contracts, focusing on legal and financial aspects. Event Planning centers on designing the event, coordinating logistics, and ensuring all details come together smoothly. While they overlap, Event Contracting emphasizes contractual agreements, whereas Event Planning emphasizes overall event execution.

What are popular job titles related to Event Contracting jobs in California? For Event Contracting jobs in California, the most frequently searched job titles are:
What job categories do people searching Event Contracting jobs in California look for? The top searched job categories for Event Contracting jobs in California are:
What cities in California are hiring for Event Contracting jobs? Cities in California with the most Event Contracting job openings:
Event Contracting jobs near you
Infographic showing various Event Contracting job openings in California as of May 2026, with employment types broken down into 1% Internship, 1% As Needed, 71% Full Time, 25% Part Time, 1% Temporary, and 1% Contract. Highlights an 82% Physical, 9% Hybrid, and 9% Remote job distribution.
Event Producer

Event Producer

PRA Business Events

San Francisco, CA • On-site

$70K - $73K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 22 days ago

Job description

Event Producer
This is a hybrid role and applicants must be based in the San Francisco Bay Area. This role allows for working from home but requires regular attendance of client meetings, events, site inspections, etc. in person and some travel.
PRA is the market-leading business event management firm, delivering unique experiences that move hearts, minds and businesses forward. Blending Passion, Reach and Authenticity, PRA works collaboratively with clients to craft creative, multi-sensory attendee journeys to leave a lasting impression.
Primary Responsibilities
  • Responsible for the logistical management and operational execution of client events and programs
  • Serves as the primary contact for the client during the pre-planning and operation of the client's program post-sale and ensures the expectations of the client are exceeded to promote client satisfaction and account retention
  • Meets with Sales team to go through details of a client's program and serves as primary client contact once event has been contracted
  • Manages program changes during pre-planning and on-site, negotiating and up-selling
  • Responsible for managing the expected gross margin for the event once contracted
  • Orders, confirms and re-confirms all suppliers, develops relationships with supplier/partners, negotiates and contracts terms-of-service and price including, but not limited to service expectation levels, guarantees, cancellation, billing information, directions, etc.
  • Ensures deposits for program have been received as contracted and billing is completed
  • Determines Field Staff work assignments, based on program schedule and staffing needs
  • Prepares and distributes trip sheets and any other relevant program information and direction for Field Staff
  • Participates in recruiting and training Field Staff
  • Coordinates and processes all Field Staff paperwork involving compensation including timesheets, expense reports, and pay rate change forms
  • Maintains inventory of field staff uniforms and materials and coordinates purchases of additional uniforms and equipment as required
  • Completion of all program production paperwork, such as trip sheets, check requests, service agreements, invoicing, job costing, expense reports, etc.
  • Assists Experience Designers with program development according to specifications of client
  • Manages cost preparation, program summaries, deposit invoices, service agreements, and related correspondence
  • Responsible for forwarding any necessary program information to hotel and venue representatives to ensure seamless coordination with venue operations
  • Conducts pre-con meetings with client/hotel to review all details of the program as confirmed
  • Keeps Regional and Global Sales Managers fully informed of all opportunities and program changes and takes prompt corrective action where necessary to ensure successful delivery of client objectives

Qualifications
  • Bachelor's degree, or equivalent relevant experience
  • 3 years of experience in overseeing the execution of corporate meetings, client events, and other complex programs. DMC, corporate incentive travel, hospitality or related experience highly preferred
  • Ability to manage operations functions and effectively supervise and direct Field Staff
  • Excellent interpersonal and communication skills with a diverse group of clients, supplier partners, coworkers and employees
  • Ability to read, analyze and interpret client proposal requirements, contracts, financial reports and other legal documents
  • Ability to effectively present information and respond to questions from clients, supplier partners and hoteliers
  • Ability to multitask and work on multiple programs with different deadlines
  • Must be able to work well with all levels of management and staff, hoteliers and venue staff, clients and supplier partners
  • Working knowledge of attractions, hotels, parks, venues and supplier partners in the local area and ability to locate and vet new venues and supplier partners
  • Must be able to work flexible hours including weekends, evenings and holidays
  • Travel required to support region in Seattle and other Northern California cities and PRA system as needed

The base salary range for this role is between $70,000 up to $73,000. Benefits package includes Medical, Dental, and Vision insurance, Company-sponsored Life Insurance and Short/Long Term Disability Insurance, 401(k) with Match, Parental Leave, Cell Phone and Home Internet Stipends, Paid Vacation, Sick Leave, and Holidays, Pet Insurance, Flexible Spending Accounts, and other optional benefit coverages.
Whether in-person, remote, or hybrid, PRA guides organizations in bringing people together with strategic content, brand engagement and authentic destination experiences. PRA has local teams across the US covering more than 29 top destinations, and a remote execution team who can plan anywhere our clients envision an incomparable meeting or event.
Internally, we have a robust sustainability and social impact program that includes initiatives around carbon reduction, pushing towards zero waste, supporting the American Forest Foundation and PACT-USA, working with our supply chain to ensure we have sustainable and diverse suppliers for client events and a focus on equity, diversity and inclusion. Our plans and projects are ongoing and we are excited with the changes we've made and look forward to the continued and increased impact we will have through these programs and initiatives.
Our Corporate and Incentive Program Planning Capabilities Include:
Creative Event Design + Production; Local Excursions; Tours; Teambuilding; Offsite Events; Dine Arounds; Digital + Hybrid Programming; Health + Safety Logistics; CSR + Giveback Initiatives; Sustainable Planning Services; Transportation Logistics; Staffing; Content Creation; Graphic Design + Branding; Gifting.
Follow PRA on social @PRABusinessEvents and visit for more information.

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