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Event Assistant Jobs in Springfield, VA (NOW HIRING)

Events DC

Event Manager (Casual)

Washington, DC

Conducts post-event critiques with show management. * Assist the department to implement and monitor operational policies and procedures are being adhered. * Performs a variety of related tasks and ...

Events DC

Event Manager (Casual)

Washington, DC · On-site

Conducts post-event critiques with show management. * Assist the department to implement and monitor operational policies and procedures are being adhered. * Performs a variety of related tasks and ...

NOVA Parks

Event Supervisor

Leesburg, VA

$16.50/hr

Report any emergencies to EMS and management. * Assist with preparation of events by moving chairs and tables if needed. * Assist with various facility tasks during events. * Supervise the catering ...

NOVA Parks

Event Supervisor

Leesburg, VA · On-site

$16.50/hr

Report any emergencies to EMS and management. * Assist with preparation of events by moving chairs and tables if needed. * Assist with various facility tasks during events. * Supervise the catering ...

RIDGEWELLS INC

Event Producer

Bethesda, MD

RESPONSIBILITIES Other responsibilities include, but not limited to: * Assist the Event Designer in planning and coordinating meetings and events * Act as liaison between clients and various ...

NOVA Parks

Event Supervisor

Leesburg, VA

Report any emergencies to EMS and management. * Assist with preparation of events by moving chairs and tables if needed. * Assist with various facility tasks during events. * Supervise the catering ...

CPAC Foundation

Event Coordinator

Alexandria, VA

$21 - $23/hr

... Assist with managing hotel room blocks for staff, vendors, and event attendees. Update leading up to the events. · Coordinate private dining arrangements and venue reservations for meetings and ...

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Event Assistant information

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How much do event assistant jobs pay per hour?

As of Aug 16, 2026, the average hourly pay for event assistant in Springfield, VA is $21.54, according to ZipRecruiter salary data. Most workers in this role earn between $17.36 and $24.66 per hour, depending on experience, location, and employer.

What is an event assistant?

Event Assistants are professionals who support the planning, coordination, and execution of events such as conferences, weddings, corporate meetings, and parties. Their responsibilities often include handling logistics, setting up venues, managing guest lists, communicating with vendors, and ensuring that events run smoothly. They work closely with event planners and coordinators to address any issues that may arise during the event. Strong organizational and communication skills are essential for this role, as is the ability to multitask and work under pressure. Event Assistants play a crucial role in creating successful and memorable events.

What are the key skills and qualifications needed to thrive as an event assistant, and why are they important?

To thrive as an Event Assistant, you need strong organizational skills, attention to detail, and experience with event planning or coordination, often supported by a relevant degree or coursework. Familiarity with event management software, registration platforms, and Microsoft Office Suite is typically required. Excellent communication, multitasking, and problem-solving abilities are crucial soft skills for this role. These skills ensure smooth event execution, positive attendee experiences, and the ability to effectively handle unexpected challenges.

Is event planning a stressful job?

Event planning can be a stressful job due to tight deadlines, managing multiple vendors, and coordinating various details. Successful event assistants often develop strong organizational skills and remain adaptable to handle unexpected issues during events.

What are some common challenges event assistants face during the planning and execution of events?

Event Assistants often encounter challenges such as managing tight timelines, coordinating with multiple vendors, and handling last-minute changes from clients or attendees. Flexibility and strong organizational skills are essential, as the role requires juggling various tasks like setting up venues, tracking inventory, and responding quickly to unexpected issues. Effective communication is key, since Event Assistants frequently collaborate with event planners, caterers, and venue staff to ensure everything runs smoothly.

Is being an event assistant a stressful job?

Event assistants often work in fast-paced environments that require multitasking and attention to detail, which can lead to stress, especially during large or complex events. However, the level of stress varies depending on the event size, workload, and individual skills in organization and communication.
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What cities near Springfield, VA are hiring for Event Assistant jobs?

Cities near Springfield, VA with the most Event Assistant job openings:

Event Assistant jobs near you
Infographic showing various Event Assistant job openings in Springfield, VA as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 25% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $44,750 per year, or $21.5 per hour.

Special Events Assistant, IS-1001-07

Smithsonian Institution

Washington, DC • On-site

$57K - $65K/yr

Full-time

Medical, Dental, Vision, Life, Retirement

Re-posted 3 days ago

Smithsonian Institution rating

8.6

Company rating: 8.6 out of 10

Based on 25 frontline employees who took The Breakroom Quiz

2nd of 29 rated museums

Job description

Special Events Assistant, IS-1001-07
Application Deadline: 28 August 2026
Department: Office of Special Events and Protocol
Employment Type: Full Time
Location: Washington, DC
Reporting To: Director, Office of Special Events and Protocol
Compensation: $57,736 - $65,435 / year
Description
OPEN DATE: July 30, 2026
CLOSING DATE: August 28, 2026
POSITION TYPE: Trust Fund
APPOINTMENT TYPE: Indefinite
SCHEDULE: Full Time
DUTY LOCATION: Washington, DC
Position sensitivity and risk:
Non-sensitive (NS)/Moderate Risk
Who May Apply:
Open to all Qualified Applicants
What are Trust Fund Positions?
Trust Fund positions are unique to the Smithsonian. They are paid for from a variety of sources, including the Smithsonian endowment, revenue from our business activities, donations, grants and contracts. Trust employees are not part of the civil service, nor does trust fund employment lead to Federal status. The salary ranges for trust positions are generally the same as for federal positions and in many cases trust and federal employees work side by side. Trust employees have their own benefit program, which may include Health, Dental & Vision Insurance, Life Insurance, Transit/Commuter Benefits, Accidental Death and Dismemberment Insurance, Annual and Sick Leave, Family Friendly Leave, 403b Retirement Plan, Discounts for Smithsonian Memberships, Museum Stores and Restaurants, Credit Union, Smithsonian Early Enrichment Center (Child Care), Flexible Spending Account (Health & Dependent Care).
Conditions of Employment
  • Pass Pre-employment Background Check and Subsequent Background Investigation for position designated.
  • Complete a Probationary Period.
  • Maintain a Bank Account for Direct Deposit/Electronic Transfer.
  • The position is open to all candidates eligible to work in the United States. Proof of eligibility to work in U.S. is not required to apply.
  • Applicants must meet all qualification and eligibility requirements within 30 days of the closing date of this announcement.

OVERVIEW
The Special Events Assistant position is in the Office of Special Events and Protocol (OSEP) within the Smithsonian Institution. This office has the responsibility for the coordination and logistical planning of special events for the Board of Regents, the Secretary, the Under Secretaries, higher level management of the Smithsonian Institution, the Office of Advancement, and pan-Institutional organizations and other offices throughout the Smithsonian. The Office of Special Events and Protocol reports to the Assistant Secretary, Office of Communications and External Affairs.
DUTIES AND RESPONSIBILITIES
  • Assists in the coordination and collection of information and briefing materials from Smithsonian Institution units, which are used to inform the principal(s) of their participation in events including but not limited to press conferences, lectures, receptions, dinners, luncheons, donor and constituent cultivation activities, and official government functions and ceremonies.
  • The incumbent assists in preparing and coordinating logistical arrangements and administrative functions for the Office of Special Events and Protocol. Performs a wide variety of administrative tasks including, but not limited to:
  • Receive and screen telephone calls, determine needs of caller and provide requested information or refer to appropriate person for action - this includes space calls and room reservations.
  • Prepare travel authorizations and vouchers for the unit; make travel and hotel reservations, prepare itinerary and background information packets prior to each trip.
  • Enters and receives small purchase orders into the Smithsonian financial system.
  • Maintains the monthly SI wide Special Events Calendar for the Office of Special Events and Protocol and distributes it throughout the Institution.

QUALIFICATION REQUIREMENTS
  • Knowledge of special events production and protocol.
  • Ability to schedule special events.
  • Ability to communicate in writing to issue and monitor invitations to events and create memoranda for events.
  • Knowledge of proper spelling, grammar, punctuation and standard business letter writing to prepare correspondence.
  • Ability to communicate orally and in writing in a clear and objective manner. Ability to communicate orally to issue invitations to events.
  • Ability to manage an office filing system.
  • Knowledge of and skill in word processing, data entry and analysis, as well as demonstrated computer aptitude and experience.
  • Ability to interact diplomatically and effectively with a variety of people.
  • Ability to handle several projects simultaneously.
  • A basic foundation of administrative skills, concepts, principles, and practices sufficient to perform independently.
  • Knowledge of administrative processes in order to help facilitate the procedural operations for an effective and efficient office.
  • Knowledge of automated office applications such as MS Word, Office Excel, Access, etc.

Any false statement in your application may result in rejection of your application and may also result in termination after employment begins.
Join us in "Inspiring Generations through Knowledge and Discovery."
Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (month and year); and average number of hours worked per week.
What To Expect Next: Once the vacancy announcement closes, a review of your resume will be compared against the qualification and experience requirements related to this job. After review of applicant resumes is complete, qualified candidates will be referred to the hiring manager.
Relocation expenses are not paid.
The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should contact BakerDa@si.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. To learn more, please review the Smithsonian's Accommodation Procedures.
The Smithsonian Institution is an Equal Opportunity Employer. We believe that a workforce comprising a variety of educational, cultural, and experiential backgrounds support and enhance our daily work life and contribute to the richness of our exhibitions and programs. See Smithsonian EEO program information: https://www.si.edu/oeesd.

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