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Event Assistant Jobs in Springfield, VA (NOW HIRING)

Soup and Spoon

Marketing Assistant

Washington, DC

$45K - $57K/yr

Communicate with the marketing team to create effective advertisements for each event * Assist with content updates to proposal materials and provide support to the overall proposal process * Assess ...

Soup and Spoon

Marketing Assistant

Washington, DC · On-site

$45K - $57K/yr

Communicate with the marketing team to create effective advertisements for each event * Assist with content updates to proposal materials and provide support to the overall proposal process * Assess ...

Limitless East Marketing

Events Assistant

Washington, DC

$38K - $41K/yr

Swift 7 Consultants is seeking an organized, energetic, and detail-oriented Events Assistant to ... Support event setup, organization, and breakdown. * Welcome and engage with guests, customers, and ...

Alphabe Insight Inc

Events Assistant

Washington, DC · On-site

$38K - $41K/yr

Swift 7 Consultants is seeking an organized, energetic, and detail-oriented Events Assistant to ... Support event setup, organization, and breakdown. * Welcome and engage with guests, customers, and ...

CPAC Foundation

Event Coordinator

Alexandria, VA

$21 - $23/hr

Record and distribute meeting notes and action items during weekly planning meetings, and maintain the folders with updates for the different events. Assist with managing hotel room blocks for staff ...

The Park at 14th

Event Coordinator

Washington, DC · On-site

$70K - $140K/yr

Provide excellent customer service to clients and attendees before, during, and after events. * Assist in fundraising efforts by identifying potential sponsors and managing donor relations. * Conduct ...

The Park at 14th

Event Coordinator

Washington, DC · On-site

$70K - $140K/yr

Provide excellent customer service to clients and attendees before, during, and after events. * Assist in fundraising efforts by identifying potential sponsors and managing donor relations. * Conduct ...

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Event Assistant information

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How much do event assistant jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for event assistant in Springfield, VA is $20.02, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $22.88 per hour, depending on experience, location, and employer.

What is an event assistant?

Event Assistants are professionals who support the planning, coordination, and execution of events such as conferences, weddings, corporate meetings, and parties. Their responsibilities often include handling logistics, setting up venues, managing guest lists, communicating with vendors, and ensuring that events run smoothly. They work closely with event planners and coordinators to address any issues that may arise during the event. Strong organizational and communication skills are essential for this role, as is the ability to multitask and work under pressure. Event Assistants play a crucial role in creating successful and memorable events.

What are the key skills and qualifications needed to thrive as an event assistant, and why are they important?

To thrive as an Event Assistant, you need strong organizational skills, attention to detail, and experience with event planning or coordination, often supported by a relevant degree or coursework. Familiarity with event management software, registration platforms, and Microsoft Office Suite is typically required. Excellent communication, multitasking, and problem-solving abilities are crucial soft skills for this role. These skills ensure smooth event execution, positive attendee experiences, and the ability to effectively handle unexpected challenges.

What are some common challenges event assistants face during the planning and execution of events?

Event Assistants often encounter challenges such as managing tight timelines, coordinating with multiple vendors, and handling last-minute changes from clients or attendees. Flexibility and strong organizational skills are essential, as the role requires juggling various tasks like setting up venues, tracking inventory, and responding quickly to unexpected issues. Effective communication is key, since Event Assistants frequently collaborate with event planners, caterers, and venue staff to ensure everything runs smoothly.

Is event planning a stressful job?

Event planning can be stressful due to tight deadlines, managing multiple vendors, and coordinating logistics. Event assistants often handle various tasks simultaneously, requiring strong organizational skills and the ability to adapt quickly to changing circumstances.
More about Event Assistant jobs

What are the most commonly searched types of Event jobs in Springfield, VA?

The most popular types of Event jobs in Springfield, VA are:

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For Event Assistant jobs in Springfield, VA, the most frequently searched job titles are:

What job categories do people searching Event Assistant jobs in Springfield, VA look for?

The top searched job categories for Event Assistant jobs in Springfield, VA are:

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Cities near Springfield, VA with the most Event Assistant job openings:

Event Assistant jobs near you
Infographic showing various Event Assistant job openings in Springfield, VA as of August 2026, with employment types broken down into 1% As Needed, 72% Full Time, 23% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $41,640 per year, or $20 per hour.

Assistant Event Coordinator

LPR International

Adelphi, MD • On-site

Other

Posted 4 days ago

Job description

POSITION SUMMARY

The Assistant Event Coordinator provides essential support for the planning, coordination, and execution of Homecoming events, including in-person and virtual experiences. This role supports event logistics, registration, vendor coordination, volunteer engagement, attendee communications, and event-day operations to help deliver engaging, well-organized experiences for alumni, students, faculty, staff, and community members. The ideal candidate is highly organized, customer-focused, adaptable, comfortable managing multiple priorities in a fast-paced event environment, and committed to delivering exceptional event experiences.


KEY RESPONSIBILITIES

Event Planning & Coordination

  • Assist with developing event timelines, checklists, metrics tracking, and planning documents.
  • Help ensure a seamless, welcoming, and positive attendee experience.
  • Respond to attendee inquiries professionally and promptly.
  • Maintain event-related records and documentation.

Virtual Event Support

  • Assist with setup of the virtual event platform.
  • Help coordinate speaker and moderator preparation sessions and technology checks.
  • Monitor attendee engagement through chat, Q&A, and networking tools.
  • Provide technical support before and during events.
  • Assist with virtual event communications, reminders, and participant updates.

In-Person Event Support

  • Provide on-site support before, during, and after events.
  • Support event packing, setup, registration, attendee engagement, and event breakdown.
  • Monitor event schedules, assist with resolving logistical issues, and respond quickly to event-related concerns.
  • Assist with post-event evaluations, surveys, and reporting.
  • Help coordinate venue setup, room diagrams, catering, signage, AV/technology needs, and event supplies.

Vendor & Volunteer Support

  • Support vendor engagement and event-day logistics.
  • Help coordinate communications and engagement with volunteers and vendors.
  • Assist with scheduling staff volunteers.
  • Ensure vendors and volunteers have the resources and information needed for successful event execution.


QUALIFICATIONS

Required

  • High school diploma or equivalent.
  • 2–3 years of professional experience in event coordination, event support, customer service, administrative support, volunteer coordination, or a related area.
  • Understanding of event planning principles and best practices.
  • Familiarity with vendor coordination and customer service standards.
  • Ability to manage multiple priorities, deadlines, and projects simultaneously.
  • Strong organizational, project coordination, and communication skills.
  • Excellent verbal and written communication skills.
  • Ability to work independently and collaboratively within a team environment.

Preferred

  • Experience supporting both in-person and virtual university events.
  • Experience with event registration platforms and virtual event technologies.
  • Experience coordinating vendors, speakers, and/or volunteers.
  • Familiarity with Homecoming, reunion, alumni engagement, or higher education programs.

TECHNICAL SKILLS

  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
  • Experience using Microsoft Teams and Zoom for virtual meetings and events.
  • Familiarity with SharePoint or cloud-based file systems.
  • Basic knowledge of livestreaming platforms and virtual event tools.
  • Ability to learn and navigate event coordination platforms.
  • Preferred: Salesforce or similar CRM systems; Cvent Attendee Hub; digital communications; Smartsheet; Microsoft Forms and SurveyMonkey.

CORE SKILLS & COMPETENCIES

  • Event logistics coordination and event setup/execution.
  • Registration and attendee support.
  • Scheduling and calendar coordination.
  • Vendor and volunteer coordination.
  • Customer service and professional communication.
  • Documentation and record keeping.
  • Exceptional organization and time management.
  • Ability to remain calm under pressure and solve problems effectively.
  • Strong attention to detail, accuracy, initiative, dependability, and follow-through.
  • Flexibility and adaptability when priorities or event needs change.
  • Comfort interacting with diverse audiences, including students, alumni, and volunteers.
  • Ability to work effectively in a high-energy, collaborative on-site environment.

PHYSICAL & SCHEDULE REQUIREMENTS

  • Ability to stand, walk, and move throughout event venues for extended periods.
  • Ability to lift and transport event materials weighing up to 25 pounds.
  • Ability to work flexible hours, including occasional evenings during Homecoming season.
  • Availability during peak event periods before and during Homecoming.
  • Ability to travel locally to Adelphi, Maryland, to support event operations as needed.


Assignment Dates

September 8, 2026 – November 13, 2026

Schedule

4 hours per day, up to 20 hours per week; weekdays between 10:00 a.m. and 4:00 p.m.; occasional evenings required

Work Location

Hybrid, with occasional travel to Adelphi, Maryland