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Event Assistant Intern information

What is an event assistant intern?

Event Assistant Interns are entry-level professionals who support the planning, coordination, and execution of events such as conferences, weddings, or corporate functions. They typically assist with logistics, vendor coordination, setup and teardown, guest management, and administrative tasks. This role provides valuable hands-on experience in the events industry and helps interns build organizational, communication, and problem-solving skills. Event Assistant Interns often work closely with event managers and coordinators, gaining exposure to the full event planning process.

What are some common challenges faced by event assistant interns, and how can they be addressed?

Event Assistant Interns often encounter challenges such as managing tight deadlines, coordinating with multiple vendors, and adapting to last-minute changes. To navigate these situations, strong organizational skills and clear communication are essential. Interns are encouraged to proactively seek clarification, maintain detailed checklists, and remain flexible in their approach. Building good relationships with team members and stakeholders also helps in resolving issues efficiently and learning from real-world event scenarios.

What does an Event Assistant Intern do?

An Event Assistant Intern supports event planning and execution by helping with tasks such as setting up venues, coordinating logistics, managing registration, and assisting with on-site operations. They often use organizational skills, communication, and basic event management tools to ensure smooth event flow. This role provides hands-on experience in the events industry and may require flexibility with working hours during event days.

What are the key skills and qualifications needed to thrive as an event assistant intern, and why are they important?

To thrive as an Event Assistant Intern, you need strong organizational abilities, attention to detail, and time management skills, often supported by coursework or experience in hospitality, marketing, or communications. Familiarity with event management software, Microsoft Office Suite, and online registration platforms is commonly required. Outstanding communication, teamwork, and adaptability help you effectively support event coordination and handle last-minute changes. These skills and qualities are crucial for ensuring smooth event execution, client satisfaction, and professional growth in the fast-paced events industry.
What are the most commonly searched types of Event Intern jobs in Indiana? The most popular types of Event Intern jobs in Indiana are:
What are popular job titles related to Event Assistant Intern jobs in Indiana? For Event Assistant Intern jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Event Assistant Intern jobs in Indiana look for? The top searched job categories for Event Assistant Intern jobs in Indiana are:
What cities in Indiana are hiring for Event Assistant Intern jobs? Cities in Indiana with the most Event Assistant Intern job openings:
Event Assistant Intern jobs near you
Infographic showing various Event Assistant Intern job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Community Events Intern

Indianapolis Airport Authority

Indianapolis, IN • On-site

$21/hr

Full-time

Re-posted 13 days ago

Job description

*This internship program is offered for either semester or summer long with the possibility of extending*
GENERAL SUMMARY
The Community Events Intern will support the Public Affairs team in planning and executing internal and external community events that reflect the airport's mission and values. This internship provides hands-on experience in event logistics, communications, and community engagement. The intern will assist with administrative tasks, event coordination, and strategic learning opportunities that contribute to the airport's community partnership efforts.
ESSENTIAL FUNCTIONS
  • Assist with the planning and execution of community events hosted at or by the airport.
  • Support event logistics, including coordination of contracts, insurance, and permits.
  • Help manage promotional giveaways in collaboration with the Community Events Coordinator and Marketing Specialist.
  • Work closely with the intern lead - Community Events Coordinator - on defined projects.
  • Collaborate with the Public Affairs team on creative community engagement.
  • Draft and manage tabling emails and event-related communications.
  • Provide on-site support during events, including setup and teardown assistance.
  • Learn and apply standard operating procedures (SOPs) related to event planning and execution.
  • Gain experience using event invitation platforms and tracking RSVPs.
  • Contribute ideas and best practices from academic or volunteer experience.
  • Attend occasional events or tours, including some outside-standard office hours.
  • Provide flexible support across all Public Affairs duties as needed.
  • Other duties as assigned.

PROFESSIONAL DEVELOPMENT OPPORTUNITIES
  • Exposure to event planning, logistics, and community engagement strategies.
  • Experience working with internal teams and external partners.
  • Development of communication, organization, and project coordination skills.
  • Mentorship from Public Affairs professionals and participation in meaningful civic initiatives.

MINIMUM REQUIREMENTS
  • Current student in Event Management, Communications, Public Relations, or a related field.
  • Interest in community engagement, event planning, and public service.
  • Strong written and verbal communication skills.
  • Ability to work collaboratively and independently.
  • Proficiency in Microsoft Office; familiarity with Adobe Creative Suite, Canva, or CRAFT is a plus.
  • Ability to lift up to 25 pounds and work occasional flexible hours, including evenings or weekends.
  • Valid driver's license.

PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
  • Physical Demands: While performing the duties of this position, the employee is required to walk, sit, use of hands to finger, handle, or feel objects, reach with hands and arms, balance, stop, talk or hear.
    • The employee must occasionally lift and/or move up to 25+ pounds or more.
    • Specific vision abilities required by the position include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to focus.
    • Operate a motor vehicle with a valid driver's license.
    • Use of a computer and other personal assistance devices (tablets or mobile phones) is a must for this position.

  • Work Environment: This position is performed within an office environment at least 90% of the time. The other 10% of the time, the employee will be exposed to weather conditions prevalent at the time. With multiple worksites, the noise level varies from the office environment and the outside environment. The incumbent in this position is expected to work independently and as part of the team.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

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