Estate Manager Personal Assistant Jobs (NOW HIRING)

Job Title: House Manager & Personal Assistant

Location: Safety Harbor, FL 34695

Employment Type: Part-time | Approximately 12-15 hours per week

Schedule: Monday, Wednesday, and Friday | 9:00 AM - 1:00 PM or 10:00 AM - 2:00 PM. Schedule may expand to include Tuesdays as the role evolves.

Compensation: $30-$35 per hour | W-2

Start Date: ASAP

Requirements:

• Must be authorized to work in the United States.
• Maintain a smoke-free environment.
• Reliable personal transportation.
• Must be comfortable around dogs.

We are a busy, active couple based in Safety Harbor, FL, balancing two demanding careers, frequent work travel, and a very full day-to-day schedule. With both of us working full-time, we are ready for a trusted extra set of hands who can help keep life at home organized, maintained, and moving forward.

We are looking for more than just organization or light upkeep support-there are plenty of moving pieces that need hands-on, proactive attention in between our bi-weekly cleaners. After frequent travel, we come home to suitcases that need unpacking, several loads of laundry, groceries that need to be ordered and put away, food that needs prepping, and other household tasks that have accumulated while we've been gone. We are looking for someone who enjoys stepping into that environment, taking stock of what needs to happen, and getting things back on track.

We also have a one-year-old pup who is very much part of the family, so someone who genuinely enjoys dogs will feel right at home here. We're fortunate to have family nearby, and occasionally their dog joins our household as well. From time to time, there may also be a small extra ask to help them out-such as adding a few items to a grocery order and setting them aside for pickup.

More than anything, we are looking for someone who can become a trusted right hand in our lives. We are naturally hands-off and don't want to create a long to-do list every time you arrive. We would love someone who learns our routines, anticipates what is coming, and confidently takes ownership. In fact, we need someone who is comfortable managing us a little too-keeping an eye on the calendar, offering reminders, following up, and making sure important household and personal tasks don't fall through the cracks.

You are proactive, capable, and naturally hands-on. You are the kind of person who can walk into a home, quickly assess what needs attention, and get moving without waiting for detailed instructions. You bring the organization and follow-through of a great Personal Assistant while also being completely comfortable rolling up your sleeves and tackling the practical, everyday needs of a home.

Calendar management will be an important part of this role. You are comfortable keeping track of appointments, household maintenance, upcoming travel, vendors, deadlines, and other moving pieces-and you're not afraid to send a friendly reminder or gentle nudge when something needs our attention. With a very busy lifestyle, you understand that following up isn't overstepping; it's part of being an excellent right hand.

You are independent and solutions-oriented. If something comes up, your instinct is to think, 'How can I handle this?' rather than waiting for directions on how to solve it. You are resilient, resourceful, and comfortable making reasonable decisions on our behalf.

You can prioritize, pivot, and keep things moving without getting stuck in the small details. Whether you're resetting the house, coordinating a repair, prepping food, running errands, or noticing something that could make our lives easier, you take initiative and follow through.

You are someone who brings ideas to the table. If you see a better system, a helpful solution, or a way to make our week run more smoothly, we want to hear it. We are looking for a dependable partner who takes pride in getting things done and genuinely enjoys making a busy household feel easier, lighter, and more organized.

• Manage shared household calendars, including appointments, travel, and scheduling (this is a primary need)
• Assist with packing and trip preparation ahead of frequent travel
• Coordinate events, vendor appointments, and occasional travel logistics
• Assist with occasional event coordination
• Track household expenses and receipts

• Create and maintain household organization systems
• Perform daily resets: dishes, wiping surfaces, light tidying, and vacuuming high-traffic areas
• Prep the home before biweekly cleaner visits
• Handle light home upkeep tasks: replacing batteries, light bulbs, smoke detector checks, etc.
• Coordinate occasional donation drop-offs

• Wash, fold, organize, and put away laundry (especially following travel weeks)
• Change bed sheets and towels weekly
• Occasional steaming and special garment care as needed
• Maintain a tidy and well-stocked laundry area

• Manage running household supply lists
• Maintain and restock household supplies, pantry, and refrigerator
• Manage household orders and subscriptions (Amazon, Costco, Target, Shipt, etc.)
• Handle returns, dry cleaning, and gift shopping
• Manage mail and packages, including box breakdown and shredding as needed

• Light meal prep a few times per week: wash, chop, and prep grab-and-go options such as salads, cut fruit and vegetables, roasted vegetables, and rice
• Goal is healthy, ready-to-eat choices accessible in under 10 minutes
• Manage grocery delivery ordering and put away deliveries when they arrive
• Maintain a clean and organized kitchen

• Serve as the primary point of contact for cleaners, landscapers, pest control, and any contractors
• Research and coordinate repair quotes and vendor scheduling as needed

• Periodic organizational projects (closets, pantry, kitchen)
• Occasional deep cleaning tasks such as fridge and oven cleaning, baseboards, etc.

• Occasional dog walking and/or feeding
• Schedule and handle grooming drop-off and pickup
• Manage pet supplies
• Potential for occasional dog-sitting during longer periods of travel (discussed and compensated separately)

To be considered for this role, please submit a short intro letter telling us a little about yourself and why this role is a great fit, an updated resume, and three professional references with contact information. Please send all materials to Sage Haus. Please note that this role requires a background check.

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