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Estate Administration Jobs (NOW HIRING)

Yudell and Lonoff, LLC

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Estate Administration Paralegal

Waukegan, IL · On-site

$75K - $90K/yr

We are seeking a detail-oriented, and experienced Estate Administration Paralegal to support our estate and trust administration practice. You will work closely with attorneys across all phases of ...

Yudell and Lonoff, LLC

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Estate Administration Paralegal

Bannockburn, IL · On-site

$75K - $90K/yr

We are seeking a detail-oriented, and experienced Estate Administration Paralegal to support our estate and trust administration practice. You will work closely with attorneys across all phases of ...

Yudell and Lonoff, LLC

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Estate Administration Paralegal

Northfield, IL · On-site

$75K - $90K/yr

We are seeking a detail-oriented, and experienced Estate Administration Paralegal to support our estate and trust administration practice. You will work closely with attorneys across all phases of ...

Yudell and Lonoff, LLC

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Estate Administration Paralegal

Chicago, IL · On-site

$75K - $90K/yr

We are seeking a detail-oriented, and experienced Estate Administration Paralegal to support our estate and trust administration practice. You will work closely with attorneys across all phases of ...

PJI Law

Estate Administration Attorney

Richmond, VA · On-site

$120K - $170K/yr

We are looking for a full-time, Virginia-licensed attorney with experience in probate and estate administration who would enjoy the opportunity to interact with clients daily, design and execute ...

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PJI Law

Estate Administration Attorney

Richmond, VA · On-site +1

$120K - $170K/yr

We are looking for a full-time, Virginia-licensed attorney with experience in probate and estate administration who would enjoy the opportunity to interact with clients daily, design and execute ...

New

PJI Law

Estate Administration Attorney

Richmond, VA · On-site

$120K - $170K/yr

We are looking for a full-time, Virginia-licensed attorney with experience in probate and estate administration who would enjoy the opportunity to interact with clients daily, design and execute ...

New

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All JobsEstate Administration Jobs

Estate Administration information

See salary details

$22K

$43.3K

$61.5K

How much do estate administration jobs pay per year?

As of Aug 14, 2026, the average yearly pay for estate administration in the United States is $43,297.00, according to ZipRecruiter salary data. Most workers in this role earn between $36,000.00 and $48,000.00 per year, depending on experience, location, and employer.

What is the difference between Estate Administration vs Probate Clerk?

AspectEstate AdministrationProbate Clerk
CredentialsLegal knowledge, often a paralegal or legal assistant backgroundLegal or administrative background, familiarity with probate processes
Work EnvironmentLaw firms, estate planning offices, courtsCourt offices, legal departments, government agencies
Employer & IndustryLegal industry, estate planning firmsJudicial or government institutions

Estate Administration involves managing the entire estate settlement process, including gathering assets, paying debts, and distributing inheritances. Probate Clerks assist in the probate process, mainly handling court documentation and administrative tasks. While both roles require legal knowledge and work within the legal system, Estate Administrators have broader responsibilities, whereas Probate Clerks focus on court procedures and documentation.

How do I become the estate administrator?

To become an estate administrator, you typically need to be appointed by the court through a probate process, often requiring a formal petition and sometimes a bond. Relevant skills include organization and knowledge of estate laws; in some cases, prior experience or certification in estate administration can be beneficial.

What is estate administration?

Estate administration is the process of managing and settling a deceased person's assets, debts, and final wishes. It typically involves gathering the person's assets, paying any outstanding debts or taxes, and distributing the remaining property to beneficiaries according to the will or state law if there is no will. Estate administration can be handled by an executor named in the will or by a court-appointed administrator if there is no will. The process can vary in complexity depending on the size of the estate and whether any disputes arise among heirs or creditors.

What are the key skills and qualifications needed to thrive in estate administration, and why are they important?

To thrive in Estate Administration, you need a solid understanding of probate law, financial management, and estate planning, often supported by a degree in law, accounting, or related certifications such as a Certified Trust and Fiduciary Advisor (CTFA). Familiarity with probate case management software, legal research tools, and document management systems is essential. Attention to detail, discretion, and strong interpersonal communication help professionals navigate sensitive family dynamics and complex documentation. These skills are crucial for ensuring legal compliance, efficient asset distribution, and maintaining trust with clients during emotionally charged situations.

What is the role of an estate administrator?

An estate administrator is responsible for managing and settling a deceased person's estate, including gathering assets, paying debts, and distributing property to beneficiaries. They often handle legal and financial tasks, work with probate courts, and ensure the estate is administered according to the will or state laws.

What are some common challenges faced when handling estate administration, and how can they be managed effectively?

One common challenge in estate administration is navigating complex family dynamics or disputes among beneficiaries. Administrators must act impartially, communicate transparently, and document all decisions to minimize conflict. Additionally, managing deadlines for legal filings and tax obligations requires strong organizational skills and attention to detail. Collaborating closely with legal, tax, and financial professionals can help ensure compliance and smooth resolution of the estate.
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Estate Administration jobs near you
Infographic showing various Estate Administration job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 10% Part Time, 1% Temporary, and 3% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $43,297 per year, or $20.8 per hour.

Estate Administration Paralegal

Yudell and Lonoff, LLC

Waukegan, IL • On-site

$75K - $90K/yr

Full-time

Medical, Retirement, PTO

Posted 10 days ago

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Job description

We are seeking a detail-oriented, and experienced Estate Administration Paralegal to support our estate and trust administration practice. You will work closely with attorneys across all phases of probate, trust settlement, and estate administration, often serving as a primary point of contact for clients, beneficiaries, and courts during sensitive times.

Key Responsibilities

  • Probate Management: Track probate matters from filing through closing, including court deadlines, claims periods, and required filings; maintain case calendars and flag upcoming deadlines to attorneys.
  • Document Drafting: Draft pleadings, motions, affidavits, and waivers; file court documents per judicial procedures.
  • Asset Administration: Prepare asset transfer and distribution documentation, including beneficiary designation claim forms and stock transfer forms (e.g., Computershare and other transfer agents).
  • Account Tracking: Prepare estate and trust accounting documents, including inventories, correspondence requesting account statements, periodic and annual accountings, plans of distribution, and beneficiary receipts.
  • Client Relations: Provide empathetic, professional updates to clients and third parties.
  • Perform additional duties as assigned.

Job Qualifications

  1. Minimum 2 years of estate or trust administration experience; real estate experience a plus.
  2. Associate degree, bachelor's degree, or paralegal certificate preferred if fewer than 5 years' experience.
  3. Proficient with Microsoft Office Suite or related software.
  4. Exceptional organization and attention to detail; sound judgment and discretion with confidential matters; strong time management and ability to meet deadlines.

Company Description

We are a majority women-owned, boutique law firm in Northfield, Illinois, concentrating on estate planning, guardianships, and estate and trust administration. Our attorneys provide sophisticated counsel in estate, gift, and income tax planning and estate and trust litigation, with close attention to family dynamics and a compassionate approach to every client relationship.