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Estate Administration Jobs (NOW HIRING)

Yudell and Lonoff, LLC

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Estate Administration Paralegal

Waukegan, IL · On-site

$75K - $90K/yr

We are seeking a detail-oriented, and experienced Estate Administration Paralegal to support our estate and trust administration practice. You will work closely with attorneys across all phases of ...

Yudell and Lonoff, LLC

Be Seen First

Estate Administration Paralegal

Bannockburn, IL · On-site

$75K - $90K/yr

We are seeking a detail-oriented, and experienced Estate Administration Paralegal to support our estate and trust administration practice. You will work closely with attorneys across all phases of ...

NACBA

$120 - $170/hr

We are looking for a full-time, Virginia-licensed attorney with experience in probate and estate administration who would enjoy the opportunity to interact with clients daily, design and execute ...

PJI Law

Estate Administration Attorney

Richmond, VA · On-site +1

$120K - $170K/yr

We are looking for a full-time, Virginia-licensed attorney with experience in probate and estate administration who would enjoy the opportunity to interact with clients daily, design and execute ...

PJI Law

Estate Administration Attorney

Richmond, VA · On-site

$120K - $170K/yr

We are looking for a full-time, Virginia-licensed attorney with experience in probate and estate administration who would enjoy the opportunity to interact with clients daily, design and execute ...

PJI Law, PLC

$120 - $170/hr

We are looking for a full-time, Virginia-licensed attorney with experience in probate and estate administration who would enjoy the opportunity to interact with clients daily, design and execute ...

NACBA

Estate Administration Attorney

Richmond, VA · On-site

$120 - $170/hr

We are looking for a full-time, Virginia-licensed attorney with experience in probate and estate administration who would enjoy the opportunity to interact with clients daily, design and execute ...

PJI Law

Estate Administration Attorney

Richmond, VA · On-site

$120K - $170K/yr

We are looking for a full-time, Virginia-licensed attorney with experience in probate and estate administration who would enjoy the opportunity to interact with clients daily, design and execute ...

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Estate Administration information

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$22K

$43.3K

$61.5K

How much do estate administration jobs pay per year?

As of Sep 7, 2026, the average yearly pay for estate administration in the United States is $43,297.00, according to ZipRecruiter salary data. Most workers in this role earn between $36,000.00 and $48,000.00 per year, depending on experience, location, and employer.

What is estate administration?

Estate administration is the process of managing and settling a deceased person's assets, debts, and final wishes. It typically involves gathering the person's assets, paying any outstanding debts or taxes, and distributing the remaining property to beneficiaries according to the will or state law if there is no will. Estate administration can be handled by an executor named in the will or by a court-appointed administrator if there is no will. The process can vary in complexity depending on the size of the estate and whether any disputes arise among heirs or creditors.

What are the key skills and qualifications needed to thrive in estate administration, and why are they important?

To thrive in Estate Administration, you need a solid understanding of probate law, financial management, and estate planning, often supported by a degree in law, accounting, or related certifications such as a Certified Trust and Fiduciary Advisor (CTFA). Familiarity with probate case management software, legal research tools, and document management systems is essential. Attention to detail, discretion, and strong interpersonal communication help professionals navigate sensitive family dynamics and complex documentation. These skills are crucial for ensuring legal compliance, efficient asset distribution, and maintaining trust with clients during emotionally charged situations.

What are some common challenges faced when handling estate administration, and how can they be managed effectively?

One common challenge in estate administration is navigating complex family dynamics or disputes among beneficiaries. Administrators must act impartially, communicate transparently, and document all decisions to minimize conflict. Additionally, managing deadlines for legal filings and tax obligations requires strong organizational skills and attention to detail. Collaborating closely with legal, tax, and financial professionals can help ensure compliance and smooth resolution of the estate.

What is the difference between Estate Administration vs Probate Clerk?

AspectEstate AdministrationProbate Clerk
CredentialsLegal knowledge, often a paralegal or legal assistant backgroundLegal or administrative background, familiarity with probate processes
Work EnvironmentLaw firms, estate planning offices, courtsCourt offices, legal departments, government agencies
Employer & IndustryLegal industry, estate planning firmsJudicial or government institutions

Estate Administration involves managing the entire estate settlement process, including gathering assets, paying debts, and distributing inheritances. Probate Clerks assist in the probate process, mainly handling court documentation and administrative tasks. While both roles require legal knowledge and work within the legal system, Estate Administrators have broader responsibilities, whereas Probate Clerks focus on court procedures and documentation.

How do I become the estate administrator?

To become an estate administrator, you typically need to be appointed by the court through a probate process, often requiring a formal petition and proof of eligibility. Relevant skills include organization, knowledge of estate laws, and sometimes a background in law or finance; in some cases, a bond may be required. The appointment process varies by jurisdiction and may involve submitting documentation and attending hearings.
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What cities are hiring for Estate Administration jobs?

Cities with the most Estate Administration job openings:

What states have the most Estate Administration jobs?

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What job categories do people searching Estate Administration jobs look for?

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Estate Administration jobs near you
Infographic showing various Estate Administration job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 86% Full Time, 10% Part Time, 1% Temporary, and 2% Contract. Highlights an 91% Physical, 3% Hybrid, and 6% Remote job distribution, with an average salary of $43,297 per year, or $20.8 per hour.

Estate Administration Client Services Specialist

PATRICK HARPER & DIXON

Hickory, NC • On-site

$20 - $21/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 10 days ago

Job description

This position offers meaningful responsibilities, direct client engagement, and the opportunity to become a valued long-term member of a highly collaborative and respected firm. The Estate Administration position plays a central role in the firm’s estate and trust administration practice. The successful candidate will independently manage complex matters, serve as a primary point of contact for clients and ensure all aspects of administration are handled efficiently, accurately, and with exceptional service.

Estate Administration Client Support

· The Estate Team Client Support is ideally an experienced paralegal or legal assistant.

· The Estate Client Support initiates the workflow of estate administration matters.

· This role is blends casework, case management, and team leadership to ensure high-quality legal services, consistent processes, and excellent client experience.

· Identify and gather estate assets; prepare and maintain detailed inventories

· Coordinate with attorneys and paralegals to ensure timely and accurate fillings

· Track deadlines, manage workflows, and proactively identify issues before they arise

· Serve as liaison between attorneys, clients, and paralegals

· Track deadlines

· Preparing, filing, and tracking necessary documents with EFile system

· Maintain disciplined file organization and accurate status reporting across multiple active files

· Notify and Collect new client consult fee

· Initial meeting or call with client collect consult fee

· Review submitted documents and follow-up with client with any questions

· Schedule bi-monthly status update meetings with clients

· Work closely with attorneys, paralegals, and clients in obtaining any final missing information needed for final account

Requirements

· 2 years of experience in estate administration

· Demonstrated ability to work well with others

· Detailed oriented

· Demonstrated ability to start due diligence intelligently and keep transactions on track

· Excellent client service and communication; consistently professional with all parties

· Strong organization and ability to manage multiple deadlines and active matters

· High integrity, discretion, and comfort handling confidential client matters

· NC Notary