Risk Management Administrative Assistant
Position Overview
The Risk Management Administrative Assistant is an entry-level role within the Risk Management department, designed for a motivated professional with a background in Human Resources, Insurance, Risk Management, and/or Property Management.
This position plays a vital role in completing, managing, and maintaining legal and insurance-related documentation for the organization. The role is responsible for ensuring accurate, timely, and compliant completion of all insurance, claims, and legal/ risk related documents across Hillpointe's portfolio. Your work will be supervised by our General Counsel.
The position will be full-time and based in our Corporate Office in Winter Park, with no remote work opportunity.
 Key Responsibilities:
- Complete and prepare insurance applications, including but not limited to:
- Professional Liability
- General Liability
- Property and Inland Marine
- Auto Fleet
- Gather, verify, and organize underwriting data required for all applications, including exposures, updated property information, and prior loss history.
- Coordinate with insurance brokers for application submission, renewal timelines, supplemental questionnaires, and carrier follow up requests.
- Maintain organized digital and physical filing systems for insurance policies, claims, certificates, safety reports, legal, and compliance documentation.
- Organize and file fleet-related documentation in accordance with Fleet Management standards.
- Support proactive risk identification, response, and communication to minimize liability and safety hazards.
- Assist with training, compliance tracking, legal and other risk management projects as assigned.
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Qualifications:
- Education: Bachelor's degree required.
- Certification: OSHA 10 certification (must be obtained within the first 90 days of employment, if not already certified).
- Proficiency with Microsoft Office Suite, including PowerPoint, Excel, SharePoint, and Word.
- Experience in Insurance, Risk Management, or Legal required. Combination of all 3 preferred.
- Florida 4-40 or 2-20 a plus.
Physical Requirements:
- Primarily sedentary work performed in an office environment.
- Ability to sit for extended periods while working at a computer.
- Frequent use of hands and fingers to operate a computer, keyboard, and office equipment.
- Ability to view a computer screen for extended periods.
- Ability to communicate effectively via phone, email, and in person.
- Ability to occasionally stand, walk, bend, or reach to retrieve or organize files or materials.
- Ability to lift, carry, or move up to 10-15 pounds occasionally (e.g., files, boxes of documents, office supplies).
- May require occasional visits to construction or project sites, which could involve walking on uneven surfaces or navigating active jobsite environments.
Work Environment:
- Involves extensive computer use and regular use of phone, email, and virtual collaboration tools (e.g., accounting systems, video conferencing).
- Standard business hours are expected.
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