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Entry Level Operations Support Specialist Jobs (NOW HIRING)

Legend Biotech US

Operations Support Specialist

Raritan, NJ · On-site

$52K - $70K/yr

Legend Biotech is seeking an Operations Support Specialist 1st Shift (Sun-Wed) as part of the Technical Operations team based in Raritan, NJ. Role Overview The CAR-T Operations Support Specialist ...

AAA Hardwoods

Be Seen First

Operations Support Specialist

New London, WI · On-site

$20 - $24/hr

Operations Support Specialist AAA Hardwoods is seeking a motivated, dependable, and detail-oriented Operations Support Specialist to provide administrative and operational support for our sawmill.

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Entry Level Operations Support Specialist information

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How much do entry level operations support specialist jobs pay per year?

As of Sep 6, 2026, the average yearly pay for entry level operations support specialist in the United States is $62,966.00, according to ZipRecruiter salary data. Most workers in this role earn between $51,500.00 and $69,000.00 per year, depending on experience, location, and employer.

What does an entry level operations support specialist do?

An Entry Level Operations Support Specialist assists with the daily operations of a company by providing administrative and logistical support. Their tasks often include data entry, processing documents, responding to customer inquiries, and coordinating with different departments to ensure smooth workflow. They play a key role in maintaining organized records, supporting process improvements, and helping resolve operational issues. This position is a starting point for individuals interested in understanding business operations and advancing to more specialized roles.

What are the key skills and qualifications needed to thrive as an entry level operations support specialist?

To thrive as an Entry Level Operations Support Specialist, you need strong organizational skills, attention to detail, and a foundational understanding of business processes, often supported by a bachelor's degree or relevant experience. Familiarity with office software such as Microsoft Office Suite, basic project management tools, and customer relationship management (CRM) systems is typically required. Excellent communication, problem-solving abilities, and a proactive approach help you stand out in this role. These skills ensure efficient support for operations, seamless workflow coordination, and effective service to internal and external stakeholders.

What are some typical challenges faced by entry level operations support specialists, and how can they be addressed?

Entry Level Operations Support Specialists often encounter challenges such as managing competing priorities, quickly learning internal systems, and effectively communicating across departments. Adapting to a fast-paced environment while maintaining accuracy is key. To address these challenges, it's helpful to proactively seek training, clarify expectations with supervisors, and develop strong organizational habits. Regular check-ins with team members and leveraging available resources can also ease the transition and support ongoing success in the role.

What is the difference between Entry Level Operations Support Specialist vs Customer Service Representative?

AspectEntry Level Operations Support SpecialistCustomer Service Representative
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma or equivalent
Work EnvironmentOffice setting, supporting internal operations and processesCall centers, retail, or office environments interacting with customers
Employer & Industry UsageBusinesses across industries like logistics, finance, and techRetail, telecommunications, and service industries
Common Search & Comparison IntentUnderstanding operational support roles and entry requirementsCustomer interaction and service skills

While both roles involve supporting organizational functions, the Entry Level Operations Support Specialist focuses on internal processes and operational tasks, often in an office setting, whereas Customer Service Representatives primarily handle direct customer interactions and support. The former typically requires knowledge of internal systems, while the latter emphasizes communication skills and customer satisfaction.

Is an entry level operations support specialist a good entry-level job?

An entry level operations support specialist is a suitable entry-level position that typically involves assisting with daily business operations, troubleshooting issues, and supporting team functions. It often requires basic technical skills, communication abilities, and familiarity with tools like Excel or ticketing systems, making it a good starting point for those interested in operations or administrative roles.

What cities are hiring for Entry Level Operations Support Specialist jobs?

Cities with the most Entry Level Operations Support Specialist job openings:

What are the most commonly searched types of Operations Support Specialist jobs?

The most popular types of Operations Support Specialist jobs are:

What states have the most Entry Level Operations Support Specialist jobs?

States with the most job openings for Entry Level Operations Support Specialist jobs include:

Entry Level Operations Support Specialist jobs near you

Operations Support Specialist

System One

Newtown Square, PA • Remote

$23 - $25/hr

Contractor

Posted 19 days ago

Job description

Job Title: Operations Support Specialist Type: Contract To Hire Compensation: $23.00 - $25.00 Work Model: Remote – offsite Hours: 40.0 Security Clearance: Not specified

Operational Support Specialist to support the day-to-day operations of the Authorized Training Partner (ATP) program. This is a non-technical, operations-focused role centered on managing email communications, maintaining accurate CRM records, supporting approval workflows, and ensuring timely follow-up with instructors and partners.

The ideal candidate has 2–3 years of customer service or operational support experience, strong written communication skills, and experience managing a high-volume email inbox and documenting activities in a CRM. This person should be comfortable working independently, following established processes, and using creativity and sound judgment to resolve issues and improve workflows.

Key Responsibilities

  • Manage daily ATP Trainer inbox operations, including reviewing, categorizing, prioritizing, and responding to inquiries.
  • Provide timely and professional email support to instructors, training partners, and other stakeholders.
  • Maintain accurate and detailed records of inquiries, requests, and resolutions within the CRM.
  • Support PDU and certification course approval workflows, ensuring requests are properly reviewed, documented, and routed.
  • Assist with instructor onboarding, badge management, and other ATP program administrative activities.
  • Review and categorize emails and requests according to established processes, templates, and escalation paths.
  • Identify issues requiring escalation and ensure they are routed to the appropriate team member.
  • Communicate with internal teams and external partners to gather information and move requests toward resolution.
  • Follow documented procedures while identifying opportunities to improve efficiency, consistency, and customer experience.
  • Support EPP administration and other program-related operational activities as needed.
  • Maintain organized documentation and ensure information in the CRM is accurate and up to date.
  • Use available technology and AI tools to improve categorization, workflow efficiency, and operational processes.

Qualifications

  • 2–3 years of customer service, operations, administrative, or program support experience.
  • Experience managing a company or department email inbox and handling multiple requests simultaneously.
  • Hands-on experience using a CRM to document customer interactions, requests, and resolutions.
  • Strong written communication skills with the ability to communicate professionally and clearly through email.
  • Highly organized with strong attention to detail and follow-through.
  • Ability to work independently with minimal supervision.
  • Strong problem-solving skills and the ability to use good judgment when determining how to handle requests.
  • Comfortable following established processes while also identifying opportunities for improvement.
  • Dependable, punctual, and able to consistently work 8:00 AM–5:00 PM EST.
  • Experience with AI tools or email categorization/workflow tools is a plus.
  • Experience supporting training programs, certifications, professional development, or partner programs is a plus.

#M1 #LI- Ref: #431-IT Tampa

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About System One

Sourced by ZipRecruiter

System One helps employers get work done more efficiently and economically without compromising quality. Over our 35+ year history, we've helped connect thousands of talented people with innovative companies. The excitement of a perfect fit motivates us every single day.

Industry

Business consulting services and recruiting and staffing services

Company size

5,001 - 10,000 Employees

Headquarters location

Pittsburgh, PA, US

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