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Entry Level Office Assistant Jobs in Rochester, NY

onsemi

Junior Probe Engineer

Livonia, NY · On-site

We are seeking an entry-level Probe Engineer to support wafer-level electrical testing and data ... Proficiency in MS Office (Excel, PowerPoint); data analysis skills are a plus Preferred ...

Kwik Fill

Shift Leader (Full-Time/Part-Time)

Honeoye, NY · On-site

$8.6K/mo

... is an entry-level developmental position designed to train the employee to become an Assistant ... General office equipment * Desktop Computers/Laptop Computer and Tablets Required Education and ...

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Entry Level Office Assistant information

See Rochester, NY salary details

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How much do entry level office assistant jobs pay per hour?

As of Aug 16, 2026, the average hourly pay for entry level office assistant in Rochester, NY is $18.68, according to ZipRecruiter salary data. Most workers in this role earn between $15.91 and $20.87 per hour, depending on experience, location, and employer.

What are some common challenges faced by entry level office assistants, and how can they be managed?

Entry level office assistants often juggle multiple tasks such as scheduling, data entry, and assisting different team members, which can make prioritization challenging. Adapting to a fast-paced environment and learning new office technologies are typical hurdles. To manage these challenges, it's helpful to communicate proactively with supervisors about priorities, seek clarification when needed, and take advantage of any training offered. Building strong organizational habits early on can also make the transition smoother and set the stage for career growth.

What is the difference between Entry Level Office Assistant vs Administrative Assistant?

AspectEntry Level Office AssistantAdministrative Assistant
Required CredentialsHigh school diploma or equivalentHigh school diploma; some roles may prefer post-secondary education
Work EnvironmentOffice settings, reception areasOffice environments, often with more administrative responsibilities
Employer & Industry UsageCommon in various industries for basic clerical tasksWidespread in corporate, healthcare, legal, and government sectors
Search & Comparison IntentOften searched by those starting in clerical rolesCompared for roles with more administrative duties

While both roles involve clerical tasks, an Entry Level Office Assistant typically handles basic office support and reception duties, whereas an Administrative Assistant often performs more complex administrative functions, including scheduling and correspondence. The roles overlap but differ mainly in responsibility scope and experience level.

What qualifications do I need to be an entry level office assistant?

Entry level office assistants typically need a high school diploma or equivalent. Basic skills in Microsoft Office programs, good communication, organization, and a professional attitude are also important. Some positions may prefer previous clerical or customer service experience, but formal certifications are generally not required.

What does an entry level office assistant do?

An entry-level office assistant performs various duties in an office. Your responsibilities can vary depending on where you work, but typically focus on providing support for office personnel and operations. As an entry-level office assistant, you perform clerical tasks such as data entry or filing. You read, respond to, or forward emails and answer calls to the general office telephone number. Some office assistants take inventory of office supplies and order more items when needed. In some entry-level positions, you learn how to prepare paperwork, draft communications, or contact clients on behalf of senior office personnel.

What are the key skills and qualifications needed to thrive as an entry level office assistant, and why are they important?

To thrive as an Entry Level Office Assistant, you need strong organizational skills, attention to detail, and basic proficiency with office software such as Microsoft Office Suite, often supported by a high school diploma or equivalent. Familiarity with office equipment like copiers, scanners, and multi-line phone systems is typically expected. Excellent communication, reliability, and a positive attitude help you stand out in this role. These skills and qualities are crucial for efficiently supporting office operations, maintaining workflow, and contributing to a productive work environment.
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For Entry Level Office Assistant jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Entry Level Office Assistant jobs in Rochester, NY look for?

The top searched job categories for Entry Level Office Assistant jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Entry Level Office Assistant jobs?

Cities near Rochester, NY with the most Entry Level Office Assistant job openings:

Entry Level Office Assistant jobs near you
Infographic showing various Entry Level Office Assistant job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 12% Part Time, 1% Temporary, and 3% Contract. Highlights an 89% Physical, 5% Hybrid, and 6% Remote job distribution, with an average salary of $38,860 per year, or $18.7 per hour.

Cleaner for the 2026-27 school year

Gates Chili Central School District

Rochester, NY

$16.79/hr

Full-time, Part-time

Medical, Dental, Vision, PTO

Re-posted 18 days ago

Job description

  
 


The Gates Chili Central School District is dedicated to fostering curiosity, growth, and diversity within our school community. The District celebrates and embraces differences and strives to dismantle exclusion, bias, racism, and prejudice of all forms.
Cleaner: B Shift during the school year/days during breaks & summer
Position Function:
This is a labor position involving performance of cleaning duties in the upkeep of building interiors, furniture, and fixtures for a department, agency, hospital or school. The work involves following simple routines and procedures in accomplishing tasks. This position is distinguished from entry level custodial positions by absence of plumbing and carpentry. Work is performed under direct supervision of a Custodian, Assistant Custodian or Custodial Assistant Foreman who assigns cleaning tasks and inspects completed work. Does related work as required.
Compensation/Pay Range: $16.79/hr. Additional $0.75 shift differential for employees working B and C shifts.
Benefits:
Qualifies for District contribution to Health/Vision and/or Dental Insurance
                                    Yes     No
Qualifies for Paid Personal Time
                                    Yes     No
Qualifies for Paid Sick Time
                                    Yes     No
Qualifies for Paid Vacation Time
                                    Yes      No
Schedule:       Full-time       Part-time
                                     10-month (works student calendar)
                                     12-month
Paid hours/day: 8
Essential Functions:


























  • Sweeps, dust mops and may polish floors, hallways, stairwells, and entranceways.
  • Dusts, polishes, and cleans office and school furniture, electrical fixtures, woodwork, stair railings, radiators, and venetian blinds.
  • Washes marks, stains, and fingerprints from walls, tables, chairs, desks, cupboards, counters and glass.
  • Cleans lavatory facilities including fixtures, toilets, and floors.
  • Vacuums carpets and upholstered furniture and removes minor stains.
  • Empties ashtrays, wastebaskets, and pencil sharpeners into large trash containers.
  • Fills dispensers with disposable paper products.
  • Secures and locks windows and office classroom doors.
  • Turns off lights and unplugs small electrical appliances.
  • Straightens and arranges office, classroom and cafeteria furniture.
  • Washes chalkboards and chalktrays.
  • Washes windows and mirrors.


Additional Duties:               

  • Assists parents and other visitors to school buildings with special events and programs.
  • Performs other related tasks as assigned by supervisor.

      Note:  The above description is illustrative of tasks and responsibilities.  It is not meant to be all inclusive of every task or responsibility.
Equipment
Uses cleaning equipment including brooms, mops, floor cleaning and waxing machines, vacuum cleaners, snow blowers, shovels, and hand tools.
Safety Requirements
Follows all applicable safety rules, procedures and regulations governing the proper use of tools and power equipment used in the performance of duties.
Wears appropriate safety gear, including masks. Must comply with school district's chemical hygiene program and follow MSDS sheets.
Travel Requirements
Occasional travel between schools, or between schools and central office, may be required.
Knowledge, Skills and Abilities
Working knowledge of building cleaning procedures, materials, and equipment; working knowledge of cleaning agents and proper applications; ability to follow oral and written instructions, especially as printed on cleaning agents; ability to operate a vacuum cleaner; willingness to perform repetitive cleaning tasks; ability to use cleaning agents and electrical equipment safely; dependability; physical condition commensurate with the demands of the position.
Physical and Mental Demands, Work Hazards














  • Works in standard office and school building environments.
  • Ability to work outdoors in inclement weather conditions.
  • Exposure to cleaning chemicals, solvents and contaminated trash, grasses, pollens, etc.

See the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Job Duties for this position.
Qualifications Profile:
Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying.
Typical qualifications would be equivalent to:



  • There are no education or experience qualifications.
  • Previous experience in building and cleaning maintenance desirable.
  • NYS Motor Vehicle Operator's license or ability to provide own transportation.


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