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Entry Level Office Assistant Jobs in Rochester, NY

Virgin Empire, Inc.

Marketing Assistant

Rochester, NY · On-site

$39K - $49K/yr

Office and Retail (upbeat and fast-paced) Company Breakdown: Represents / Oversees / Manages ... We start all our sports minded consultants at entry level for the sole purpose of developing a ...

Virgin Empire, Inc.

Marketing Assistant

Rochester, NY · On-site

$39K - $49K/yr

Office and Retail (upbeat and fast-paced) Company Breakdown: Represents / Oversees / Manages ... We start all our sports minded consultants at entry level for the sole purpose of developing a ...

Premier Medical Group

Medical Assistant II

Hopewell, NY · On-site

$18 - $25/hr

Handle front-office or administrative tasks as needed, including scheduling and chart preparation ... Medical Assistant Career Pathway - Level Summary Medical Assistant I (MA I) - Entry Level * ...

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All JobsEntry Level Office Assistant JobsEntry Level Office Assistant Jobs in Rochester, NY

Entry Level Office Assistant information

See Rochester, NY salary details

$9

$18

$24

How much do entry level office assistant jobs pay per hour?

As of Jul 4, 2026, the average hourly pay for entry level office assistant in Rochester, NY is $18.71, according to ZipRecruiter salary data. Most workers in this role earn between $15.91 and $20.91 per hour, depending on experience, location, and employer.

How can I get an office job with no experience?

Entry level office assistant positions often do not require prior experience and focus on basic skills like organization, communication, and proficiency with office software such as Microsoft Office. To improve your chances, highlight any relevant coursework, volunteer work, or transferable skills on your resume and consider obtaining certifications in office administration or related areas.

How to get started as an office assistant?

To start as an entry-level office assistant, gain basic skills in office software like Microsoft Office, develop strong organizational and communication abilities, and prepare a resume highlighting relevant experience or coursework. Entry-level positions often require a high school diploma or equivalent and may include on-the-job training to learn specific office procedures and tools.

Who pays $30 an hour without a degree?

Entry-level office assistants typically do not earn $30 an hour without experience or specialized skills. However, some administrative roles in high-demand industries or with certifications in areas like data entry, bookkeeping, or office management can reach or exceed this rate. Generally, higher pay may require relevant skills, certifications, or experience beyond basic office duties.

What are some common challenges faced by entry level office assistants, and how can they be managed?

Entry level office assistants often juggle multiple tasks such as scheduling, data entry, and assisting different team members, which can make prioritization challenging. Adapting to a fast-paced environment and learning new office technologies are typical hurdles. To manage these challenges, it's helpful to communicate proactively with supervisors about priorities, seek clarification when needed, and take advantage of any training offered. Building strong organizational habits early on can also make the transition smoother and set the stage for career growth.

What is the difference between Entry Level Office Assistant vs Administrative Assistant?

AspectEntry Level Office AssistantAdministrative Assistant
Required CredentialsHigh school diploma or equivalentHigh school diploma; some roles may prefer post-secondary education
Work EnvironmentOffice settings, reception areasOffice environments, often with more administrative responsibilities
Employer & Industry UsageCommon in various industries for basic clerical tasksWidespread in corporate, healthcare, legal, and government sectors
Search & Comparison IntentOften searched by those starting in clerical rolesCompared for roles with more administrative duties

While both roles involve clerical tasks, an Entry Level Office Assistant typically handles basic office support and reception duties, whereas an Administrative Assistant often performs more complex administrative functions, including scheduling and correspondence. The roles overlap but differ mainly in responsibility scope and experience level.

What jobs pay 4000 a week without a degree?

Entry-level office assistant roles typically do not pay $4,000 a week; such high earnings are more common in specialized fields like sales, real estate, or freelance consulting where commissions and bonuses are involved. High-paying jobs without a degree often require experience, certifications, or skills in areas like sales, trades, or entrepreneurship. Most office assistant positions offer lower weekly pay, usually below this threshold without additional incentives.

What Does an Entry-Level Office Assistant Do?

An entry-level office assistant performs various duties in an office. Your responsibilities can vary depending on where you work, but typically focus on providing support for office personnel and operations. As an entry-level office assistant, you perform clerical tasks such as data entry or filing. You read, respond to, or forward emails and answer calls to the general office telephone number. Some office assistants take inventory of office supplies and order more items when needed. In some entry-level positions, you learn how to prepare paperwork, draft communications, or contact clients on behalf of senior office personnel.

What does an Entry Level Office Assistant do?

An Entry Level Office Assistant provides administrative support to ensure efficient operation of an office. Typical duties include answering phones, managing schedules, filing documents, handling mail, and assisting with data entry. They often support other staff members by performing a variety of clerical tasks, helping to keep the office organized and running smoothly. This role is ideal for those starting their careers and looking to gain experience in an office environment.

What are the key skills and qualifications needed to thrive as an Entry Level Office Assistant, and why are they important?

To thrive as an Entry Level Office Assistant, you need strong organizational skills, attention to detail, and basic proficiency with office software such as Microsoft Office Suite, often supported by a high school diploma or equivalent. Familiarity with office equipment like copiers, scanners, and multi-line phone systems is typically expected. Excellent communication, reliability, and a positive attitude help you stand out in this role. These skills and qualities are crucial for efficiently supporting office operations, maintaining workflow, and contributing to a productive work environment.
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What cities near Rochester, NY are hiring for Entry Level Office Assistant jobs? Cities near Rochester, NY with the most Entry Level Office Assistant job openings:
Entry Level Office Assistant jobs near you
Infographic showing various Entry Level Office Assistant job openings in Rochester, NY as of June 2026, with employment types broken down into 73% Full Time, 22% Part Time, and 5% Contract. Highlights an 89% Physical, 3% Hybrid, and 8% Remote job distribution, with an average salary of $38,919 per year, or $18.7 per hour.
Civil/Structural Assistant Team Leader Trainee

Civil/Structural Assistant Team Leader Trainee

GREENMAN-PEDERSEN INC.

Rochester, NY

Other

Posted 25 days ago

Job description

GPI has two exciting entry-level openings for an Assistant Team Leader Trainees to be assigned to our recently awarded New York State Department of Transportation (NYSDOT) Structural Inspection Contracts. The objective of this position is to increase the proficiency of minority, women and economically disadvantaged individuals through on-the-job training, however the position is open to all applicants. GPI is a nationally ranked employee-owned consulting engineering firm providing services in transportation design, structure design and condition inspection, construction management, land surveying, and land planning.

Upon the successful completion of the 2-year trainee program, the trainee will meet the NYSDOT experience requirements for becoming an Assistant Team Leader in the Overhead Sign Structure Inspection, Biennial Bridge Inspection and / or large culvert inspection programs. Women, minority, disadvantaged and veteran candidates are encouraged to apply.

Responsibilities:

  • Assist inspections teams with office and field tasks, as directed, to progress the project scope. (This portion of the work will be performed under the direct supervision of a Professional Engineer)
  • Shadow inspection teams to learn the Assistant Team Leader project role.
  • Independent study of technical manuals related to structural condition inspection.

Qualifications:

  • Associate's Degree in Civil or Structural Technology from an accredited school. (BSCE & BSCET degree recipients are not eligible for this NYSDOT trainee program)
  • Ability to work comfortably close to expressway traffic.
  • Ability to work comfortably in aerial bucket platforms and while climbing at heights up to 20 feet (while wearing a fall protection harness).
  • Ability to work under adverse weather conditions.
  • Corrected visual acuity of at least 20/40.
  • Ability to follow instructions, record field notes, and operate in various CAD environments.
  • A valid NYS driving license.

Apply