Entry Level Invoice Analyst Jobs (NOW HIRING)

Role: Clinical Operations Financial Analyst
Location: Plymouth, MN
Work Arrangement: In-Office
Employment Type: Full-Time

We are seeking a detail-oriented Clinical Operations Financial Analyst to support the financial management of clinical trial programs. This entry-level position focuses on clinical trial site payment analysis and reconciliation, budget tracking, accruals, vendor invoice processing, and month-end close activities.

The ideal candidate will have strong analytical and Excel skills, excellent attention to detail, and the ability to work across financial and clinical systems while managing multiple priorities and deadlines.

• Review and reconcile clinical trial site payment requests against executed agreements, site budgets, study visits, and milestones.

• Verify payment amounts and supporting documentation for accuracy and contract compliance.

• Serve as a point of contact for investigative sites regarding payment-related questions.

• Coordinate with Clinical Operations, Finance, Accounts Payable, CROs, vendors, and investigative sites to resolve payment issues.

• Reconcile site payment activity with enrollment and visit data from clinical systems.

• Track pass-through and reimbursable costs, including patient stipends, travel, overhead, and other invoiceable expenses.

• Maintain site payment schedules, trackers, payment status, aging, and outstanding balances.

• Coordinate approved site payments with Accounts Payable and monitor timely processing.

• Maintain accurate, complete, and audit-ready payment documentation.

• Assist with clinical trial budgets, forecasts, and enrollment-driven cost projections.

• Prepare monthly accruals for unbilled and prepaid site and vendor activity.

• Perform budget-to-actual variance analysis by study, vendor, and cost category.

• Support the review of CRO and vendor budgets, work orders, change orders, contracted rates, and invoiced amounts.

• Prepare reports showing clinical trial spend, remaining budgets, cost per patient, and cost per site.

• Review clinical vendor invoices for proper coding, approvals, purchase order alignment, and contract compliance.

• Research and resolve invoice discrepancies with vendors, CROs, and internal stakeholders.

• Prepare assigned journal entries, account reconciliations, and supporting schedules for month-end close.

• Assist with month-end reporting and clinical accrual roll-forwards.

• Maintain and improve payment and invoice processing procedures.

• Identify opportunities to improve, streamline, or automate manual financial processes.

• Support external audits, tax requests, grants, and other financial reporting requirements.

• Maintain confidentiality of patient, site, and company information and follow applicable policies, quality requirements, and clinical research regulations.

• Bachelor's degree in Accounting, Finance, Business, or a related field, or equivalent combination of education and relevant experience.

• 1-3 years of experience in accounting, finance, or financial analysis.

• Strong proficiency in Microsoft Excel, including lookups, pivot tables, data analysis, and working with large datasets.

• Strong attention to detail and experience reconciling financial data across multiple sources.

• Strong organizational, planning, follow-up, and time-management skills.

• Ability to manage multiple priorities and recurring payment and month-end deadlines.

• Strong written and verbal communication skills.

• Ability to work independently with limited direction and collaborate effectively with cross-functional teams.

• Experience in medical device, pharmaceutical, biotechnology, clinical research, or life sciences.

• Experience with clinical trial agreements, site budgets, investigator payments, or clinical trial financial operations.

• Familiarity with Good Clinical Practice (GCP) and clinical trial operations.

• Experience with ERP or accounting systems.

• Exposure to CTMS, EDC, or clinical payment platforms.

• Experience with clinical trial site payments or CRO financial management.

• Experience with accruals, journal entries, account reconciliations, and month-end close.

• Attention to Detail: Maintains accuracy across high-volume financial and payment activities.

• Organization: Effectively tracks multiple sites, vendors, payment requests, and outstanding items.

• Follow-Through: Consistently follows up on open issues and commitments through resolution.

• Analytical Skills: Able to interpret financial and clinical data and determine payment implications.

• Systems & Data Literacy: Comfortable working across multiple systems and translating data into actionable financial information.

• Process Improvement: Identifies opportunities to simplify and automate manual processes.

• Communication: Builds effective working relationships with clinical teams, vendors, CROs, investigative sites, and Finance.

• Confidentiality: Handles sensitive patient, clinical, financial, and company information appropriately.

• 401(k) plan.

• Medical, dental, and vision insurance.

• Health Savings Account (HSA).

• Flexible Spending Account (FSA).

• Employee Assistance Program (EAP).

• Paid time off.

W3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.

We’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.

Our Services
W3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.

We specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.

We are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.

Our Expertise
W3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs.

As a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.