Entry Level Executive Virtual Assistant Jobs (NOW HIRING)

Virtual Assistant

Location: 100% Remote

Company: ProSearch Recruiting Partners | MRINetwork

Compensation: $17-20 Hourly pay plus performance bonuses

Are you a highly organized and tech-savvy assistant who thrives in a fast-paced, entrepreneurial environment—and have experience working in manufacturing or industrial settings? In order to be considered, you must have experience in a manufacturing or industrial setting.

ProSearch Recruiting Partners, an independent franchise of the globally leading engineering and executive recruitment firm, the MRINetwork, is seeking a Virtual Assistant to support the owner/operator and a nationally ranked recruiter. With decades of success placing hard-to-find talent in the automation, OEM, robotics, and manufacturing sectors, we are looking for a self-motivated, detail-obsessed professional with a customer-facing background to help streamline operations, support recruiting efforts, and actively participate in business development outreach.

If you're proactive, resourceful, and thrive on juggling a variety of responsibilities with a sense of urgency—including direct outreach to prospective clients—this role is for you.

What You'll Do:

• Provide direct support to the firm owner including directly cold calling leads to secure meetings, calendar management, meeting preparation, and data management.

• Source prospective business development leads, identify decision-makers, and build lead lists using internal tools and platforms like LinkedIn, Loxo, and SignalHire.

• Cold call leads to introduce our services and attempt to schedule meetings with the leadership team.

• Help qualify leads through research and conversations, and manage follow-up communications to book discovery calls.

• Attend select client and prospect meetings to take notes, track action items, and maintain accurate CRM records.

• Support recruiting activities by scheduling interviews, preparing job descriptions, formatting resumes, and organizing intake notes.

• Run email campaigns and outreach sequences across LinkedIn and other platforms to maintain momentum on both sales and recruiting initiatives.

• Manage daily task lists and proactively help anticipate the company and client needs to keep the business running smoothly.

• Help produce and publish content for social media and assist in basic marketing coordination.

• Assist with tracking business metrics and internal reporting.

What You'll Need:

• Relevant Industry Experience: Must have experience working in a manufacturing or industrial environment—ideally in a receptionist, admin, sales support, customer service, or front-office role.

• Customer-Facing Background: Prior experience in receptionist, customer service, assistant, or sales support roles is required.

• Cold Calling Experience: Comfortable making outbound calls, handling objections, and booking meetings with leadership decision-makers.

• Support Experience: 2+ years supporting others in a professional B2B business sector is highly preferred

• Exceptional Organizational Skills: Ability to manage multiple priorities, adapt quickly, and keep operations running efficiently without hand-holding.

• Strong Communication: Excellent written and verbal communication skills. Must be confident speaking to new contacts, executive leadership, and writing on behalf of the leadership team to executives.

• Tech Proficiency: Skilled with tools like Google Gemini or ChatGPT, Microsoft Office, LinkedIn, Canva, Teams, and ideally CRM/ATS platforms. Must be able to type extremely proficiently, 80+ wpm.

• Social Media Know-How: Comfortable assisting with content formatting, messaging, and engagement on LinkedIn.

• Resourceful and Self-Directed: Able to work independently, take initiative, and problem-solve in real time.

• Discretion and Confidentiality: This role involves handling sensitive business and personal information with professionalism at all times.

Why ProSearch?

• Established Industry Brand: We’re a trusted name in recruiting with a powerful reputation, exceptional client base, and deep industry roots. We’re backed by a global leading powerhouse being an independent franchise of the MRINetwork.

• Flexibility and Autonomy: Remote opportunity

• Access to Industry-Leading Tools: We cover all subscriptions and software you'll need to do your job well.

• Supportive, Collaborative Culture: Small, mighty team with an owner who values transparency, flexibility, and efficiency.

Compensation & Benefits

• Hourly pay with overtime potential

• Performance-based bonuses

• Profit share via 401(k) plan

• Company laptop & cell

• Paid tools/subscriptions including LinkedIn Sales Navigator

• 15 days PTO in your first year (3 full work weeks), with additional time accrued annually

If you're a high-caliber assistant with manufacturing experience, a strong phone presence, and a passion for supporting impactful work, we’d love to hear from you!

We are an equal opportunity employer and value diversity at our company.