Entry Level Donor Database Jobs (NOW HIRING)

The Development Assistant provides the administrative, clerical, and data-driven foundation for Boys & Girls Clubs of Greater Scottsdale. Serving as the operational backbone of the development team, this entry-level role ensures that donations are processed accurately, donors are thanked promptly, and fundraising events run smoothly.

The Development Assistant is responsible for maintaining donor data, supporting fundraising initiatives, supporting our special events, and assisting with outreach efforts to strengthen community connections and advance the organization’s mission.

ESSENTIAL FUNCTIONS 

Essential functions and responsibilities include, but are not limited to:

Administrative & Team Support

• Provide administrative support to the development team (scheduling, file management, research).
• Accurately track donor information in CRM, process donor acknowledgement letters and manage stewardship tasks and activities.
• Support budget tracking, forecasting, and reporting activities.
• Contribute to cross-functional initiatives and team projects.
• Manage and maintain mailing lists and email marketing tools .
• Assist with development communications, proposals, and donor materials. 
• Communicate with donors, sponsors, and partners to help build lasting relationships.

Core Competencies

• Strong analytical and problem-solving skills
• High level of accuracy, confidentiality, and data integrity
• Ability to prioritize and adapt in a fast-paced environment
• Effective interpersonal skills and ability to work with diverse groups
• Initiative, dependability, and collaboration

Required

• Bachelor’s degree in business, nonprofit management, marketing, or a related field
• Strong organizational and multitasking skills with attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Ability to work both independently and collaboratively

Preferred

• 1–3 years of experience in development, fundraising, or project coordination
• Experience with donor databases or CRM systems (e.g., Salesforce)
• Familiarity with email marketing platforms and event registration tools
• Experience in nonprofit or mission-driven organizations

Work Environment & Requirements

• Ability to manage multiple projects and shift priorities
• Willingness to work occasionally in the evenings and weekends for events
• Successful completion of background check and drug screening required
• Comfortable performing administrative tasks, data entry, and event support

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodation may be made to enable individuals with disabilities. The phrases “occasionally”, “regularly”, and “frequently” correspond to the following definitions: “occasionally” means up to

1/3 of working time, “regularly” means between 1/3 and 2/3 of working time, and “frequently” means 2/3 and more of working time.

• Must be able to work in a cubical environment with long hours at a computer.
• Must be able to effectively operate the telephone system and other office equipment.
• Must be able to deal with normal levels of stress.
• Must be able to regularly sit and use hands to finger, handle, or feel objects, tools, or controls.
• Must be able to frequently talk or hear.
• Must be able to occasionally stand, walk, reach with hands and arms, and stoop, squat, kneel, crouch, crawl, pull, push, twist trunk or neck, climb, and grasp or squeeze with right and left hand in completing required tasks or position.
• Must be able to regularly lift and/or move up to 50 pounds and should do so in a sound and safe manner.
• Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Must be able to work at special events in support of other Development team fundraising efforts.

JOB PERFORMANCE EXPECTATIONS

ACCOUNTABILITY

• We uphold punctuality and accountability by consistently meeting deadlines, holding others accountable when needed, and fostering a culture of personal responsibility through transparent communication for continuous improvement.

INCLUSIVITY

• We prioritize inclusivity, valuing the needs of our staff, members, and families. We put community and team interests above personal interests.

INTEGRITY

• We uphold a culture of excellence, accountability, and integrity, where we strive for high performance, engage in crucial conversations, and address any integrity concerns promptly.

RESPECT

• Striving for continuous improvement, we encourage open dialogue and embrace accountability.

SAFETY

• We embody a safety-first culture, actively seeking to enhance policies for safer operations, fearlessly reporting safety concerns, and prioritizing safety in all decision-making processes.

TRANSPARENCY

• We foster a culture of transparent communication, embracing respectful radical candor with leaders, peers, and colleagues, openly addressing concerns, and seeking help when needed to continually improve our organization.