Entry Level Bookkeeping Jobs in California (NOW HIRING)

SUMMARY: Under the supervision of the Master Trust Administrator, provides a variety of support-related functions for the Master Trust Department. Requires good work habits including regular attendance and punctuality. Perform related work as required. Has no supervisory responsibilities.

HOURLY RANGE:

• $27.1375 - $38.1852
  

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Post daily transactions to the accounting system to include distributions, receipts, corrections, credit card transactions, and allocations.
• Identify and utilize proper transaction codes for accounting system entry.
• Update beneficiary information in TNet Back Office and TNet Front Office software. Create and complete work items in TNet Front Office software.
• Answer incoming calls to the department, screen, and transfer as Scan documents to the imaging system.
• Prepare documentation for opening and closing accounts.
• Coordinate, order lunch, set-up, and clean-up for the monthly Master Trust Committee meeting.
• Review and verify invoices and check requests for appropriate documentation and approval prior to payment for trust
• Upload positive pay information to the bank system and check the system daily for exceptions.
• Monitor accounts and reoccurring payables to ensure payments are up to date. Research and resolve invoice discrepancies and
• Track expected monthly deposits and research when not received.
• Prepare and process bank deposits weekly. Prepare reconciliation form for bank deposits.
• Complete month end processing, run appropriate reports, and retain documents in imaging system.
• Maintain the trust accounting software with system updates.
• Record and prepare minutes of the monthly Master Trust Committee Prepare reports for the Master Trust Committee meetings.
• Work closely with tax preparer to ensure timely tax filings.
• Compile, organize, and transmit information requests related to the annual audit. Act as resource/contact for CPA auditors.
• Order death certificates as needed.
• Create and update Seamless forms.
• Request bonds and bond changes as required by the court.
• Prepare financial report for beneficiary court accountings.
• Coordinate documents required for court accountings to include reviewing documents for content and
• Request annual DMV records and mileage statements for trust owned vehicles and facilitate contact with property management or coordinate property inspections on trust owned properties.
• Maintain ledgers and prepare statistical summaries and reports, as needed.
• Work cooperatively and effectively with others. Perform as a member of the team, answer questions, share expertise and contribute to the harmony of the team.
• Use office equipment appropriately and report the need for any repairs.  Keep work area neat and orderly.  Observe all safety rules and comply with IRC’s Injury and Illness Prevention Plan and Workplace Violence Prevention Plan.­­Ability to handle a hybrid work environment consisting of working in the office and remotely at home while maintaining work productivity and efficiency; communicate via telephone calls, video conference calls, emails, and chat rooms.
• Handle change well and be flexible and adaptable in dealing with interruptions, new priorities and new assignments.
• Maintain good attendance and punctuality.
• Good verbal and written communication skills.
• Keep manager informed of pending work, work in progress and problems encountered.
• Utilize agency’s IT systems as assigned, maintaining security and following agency’s protocol and procedures, rules, and requirements.
• Attend training sessions as required.
• Comply with and ensure program compliance with agency’s Personnel Policies and Procedures.
• Perform different or additional work as assigned.
  
• MINIMUM POSITION REQUIREMENTS:
• High School Diploma or equivalent. Associate Degree in Accounting or Finance preferred.
• Two years’ experience in bookkeeping or accounting. Knowledge of trust operations terminology and systems, practices, and procedures; investment concepts and terminology, including investment vehicles and investment transaction types is preferred.
• Two years’ experience working with, or on behalf of, people with a developmental disability or a special needs population.
• Under general supervision but must be an independent thinker, capable of working independently and taking the initiative where appropriate. Must be extremely detailed-oriented, efficient, organized and focused on accuracy. Exceptional problem-solving skills.
• Excellent computer skills, including Microsoft Office applications.
• Ability to work both independently and as a team player.
• Ability to handle change well and be flexible and adaptable in dealing with interruptions, new priorities, and new
• Ability to follow oral and written direction. Good verbal and written communication skills.
• Ability to establish and maintain effective working relationships with others. Ability to work cooperatively and effectively with others. Perform as a member of a team, answering questions, sharing expertise and generally contributing to the harmony of the team.
• Assure that beneficiaries’ rights and dignity are maintained in the provision of services.
• Full use of an automobile, possession of a valid California driver's license and liability insurance for the minimum amount prescribed by law or ability to provide for independent transportation. Must have and maintain a safe driving record.

We are proud to be an EEO employer. We maintain a drug-free workplace and perform pre-employment substance abuse testing.